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HomeMy WebLinkAboutHR Meeting Minutes: 07-21-21HUMAN RESOURCES COMMISSION SPECIAL MEETING MINUTES WEDNESDAY, JULY 21, 2021 CALL TO ORDER — Chairperson Tseng called the Special Meeting to order at 5:30 p.m. in the Council Chambers. PLEDGE OF ALLEGIANCE — Chairperson Thomas Tseng ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Jeong, Rodriguez, Rock, and Tseng ABSENT: Commission Member Eskander SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None PUBLIC COMMENTS — None REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — Chairperson Tseng asked for a status check on how many meetings Commission Member Lula Eskander has missed. REPORTS FROM CITY COUNCIL LIAISON — Mayor Pro Tem Sho Tay absent. 1. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of May 13 2021. Recommended Action: Approve AYES: Commissioners Jeong, Rock, Rodriguez, and Tseng NOES: None ABSENT: Commissioner Eskander 2. REGULAR ITEMS a. Selection of Chairperson and Chairperson Pro Tem for Fiscal Year 2021-22. Recommended Action: Approve Commission Member Michael Rock nominated Chairperson Pro Tem Kaitlyn Jeong for Chairperson. Chairperson Thomas Tseng nominated Tina Lee Rodriguez for Chairperson Pro Tem acknowledging that she is new and noting that Commission Member Eskander has a history of missing meetings. It was moved by Commission Member Rock, seconded by Chairperson Tseng and carried on roll call to select Chairperson Pro Tem Kaitlyn Jeong for Chairperson and Commission Member Tina Lee Rodriguez for Chairperson Pro Tem. 7-22-2021 AYES: Commissioners Jeong, Rock, Rodriguez, Tseng NOES: None ABSENT: Commissioner Eskander b. Recommendation to accept an employee Grievance Appeal via written brief in lieu of a live hearing. Recommended Action: Approve Human Resources Administrator Shama Curian explained that the City recently received a formal grievance. Both the grievant and Department have agreed to submit the grievance by brief. The Attorney for the Human Resources Commission advised that Human Resources bring the item to the Human Resources Commission for approval in an open session. Commission Member Rock expressed that he is very comfortable with that. It makes sense if both sides agree. Roll Call: AYES: Chairperson Jeong, Rock, Rodriguez, and Tseng NOES: None ABSENT: Commissioner Eskander c. Recommendation to Approve new Classification Specification for Plans Examiner and revise the existing Classification Specifications for Combination Inspector and Senior Combination Inspector. Recommended Action: Approve Building Official Ken Fields explained that due to a vacancy, the Department had the opportunity to assess various options and consider bringing a function that is currently contracted out, partially in-house. Based on needs of the building plan review function, the division determined to create the Plans Examiner position to provide quicker turn around for the most common and frequent construction projects. This position also creates an additional career path for interested staff. There are minor changes to the Senior Combination Inspector and Combination Inspector class specifications relating to certifications as a result of the new Plans Examiner position. Commissioners Rock, Rodriguez, and Tseng asked questions about cost savings, if only one position is needed based on workload, who the position reports to and if the position is entry level. Ken answered there is cost savings, but the contract with the outside consulting firm would be maintained, only one position is needed based on workload, the position reports to the Building Official and is a journey level position performing a higher level of plan check and customer service over the counter. It was moved by Commissioner Rock, seconded by Tseng and carried on roll call to approve the new Plans Examiner classification and revise the existing Senior Combination Inspector and Combination Inspector class specifications. 7-22-2021 Roll Call: AYES: Commissioners Jeong, Rock, Rodriguez, and Tseng NOES: None ABSENT: Commissioner Eskander ADJOURNMENT Chairperson Jeong adjourned the meeting at 5:47 p.m. to Thursday, August 12, 2021, at 5:30 p.m. in the City Council Chambers located at 240 W. Huntington Drive, Arcadia. i By. a Curian� uman Resources Administrator 7-22-2021