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HomeMy WebLinkAboutItem 10d - ADA Bus Stop Improvements Project DATE: November 16, 2021 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Johnathan Doojphibulpol, Assistant Engineer SUBJECT: CONTRACT WITH CT&T CONCRETE PAVING, INC. FOR THE AMERICANS WITH DISABILITIES ACT (“ADA”) BUS STOP IMPROVEMENTS PROJECT IN THE AMOUNT OF $138,612, INCLUDING A 10% CONTINGENCY, AND ADOPTING A CATEGORICAL EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) Recommendation: Approve SUMMARY In the Fiscal Year 2019-20 Capital Improvement Program (“CIP”), the City Council appropriated $210,000 of unused Community Development Block Grant (“CDBG”) funds for use on the Americans with Disabilities Act (“ADA”) Bus Stop Improvements Project. The project’s goals are to improve accessibility and remove barriers to bus stops around the City. On October 4, 2021, a Public Notice Inviting Bids was issued. On October 19, 2021, a mandatory pre-bid meeting was held with eight prospective contractors attending. Bids were opened on November 4, 2021. Five contractors submitted bids, with CT&T Concrete Paving, Inc. producing the lowest bid. It is recommended that the City Council find the project categorically exempt pursuant to the requirements of the California Environmental Quality Act (“CEQA”) and approve a contract with CT&T Concrete Paving, Inc. in the amount of $138,612 for the ADA Bus Stop Improvements Project, with a 10% contingency. ADA Bus Stop Improvements Project Contract with CT&T Concrete Paving, Inc. November 16, 2021 Page 2 of 4 BACKGROUND The City of Arcadia participates in the U.S. Department of Housing and Urban Development’s CDBG program through the Los Angeles County Development Authority (“LACDA”). LACDA approved the City’s request to use $210,000 of the City’s funds for this improvement project, and subsequently the project was included in the 2019-20 CIP. The City has a need for improvements at many City right-of-way public transit facilities to meet ADA accessibility requirements. City staff research, supplemented with communications with Foothill Transit and Metro, was used to determine the project scope. The proposed scope is as follows: • Install concrete pads at 18 locations to provide a boarding and alighting area for transit stops that comply with the Public Right-Of-Way Accessibility Guidelines • Installation of 10 ADA accessible curb ramps • Replacement of existing sidewalk at 7 locations to repair uplifted or damaged sidewalk • Replacement of driveway approach located at Centennial Way to provide an ADA compliant path to cross the driveway approach • Relocation of benches, bus stop signs, and trash receptacles at 8 locations to provide ADA accessibility at the designated bus stops • Replacement of 2 carrotwood trees with aristocrat pear trees to minimize future sidewalk and bus stop area damage • Various other maintenance issues at the project bus stops A map of the project locations is included as Attachment No. 2. A copy of project plans and the bid package was submitted to LACDA on September 14, 2021, for approval to proceed to bid and construction. LACDA approved the package September 28, 2021. DISCUSSION The project was advertised for bids on October 4 and October 11, 2021, and a mandatory pre-bid meeting was held on October 19, 2021, to discuss and explain the federal requirements for the project, which eight prospective bidders attended. Bids were opened on November 4, 2021. The engineer’s estimate was $177,047.00. Bids were received from five prospective contractors with the following results: ADA Bus Stop Improvements Project Contract with CT&T Concrete Paving, Inc. November 16, 2021 Page 3 of 4 CONTRACTOR AMOUNT CT&T Concrete Paving, Inc $138,612.00 Kalban Inc $169,261.50 FS Contractors, Inc $178,770.00 Vido Samarzich Inc $198,942.00 CJ Concrete Construction, Inc $265,053.00 From LACDA’s guidance, any project with a budget of $200,000 or more falls under Section 3 requirements of the Housing and Urban Development Act of 1968. The purpose of Section 3 is to ensure that training, employment, contracting, and other economic opportunities shall, to the greatest extent feasible, be directed to low-income and very low-income persons. Even though the bids came in lower than $200,000, because the original project budget is over $200,000, all prospective bidders must agree to comply with Section 3 before submitting their bids, and the mandatory pre-bid meeting was critical to ensure that prospective bidders understood the commitment required to comply with Section 3. CT&T Concrete Paving, Inc. is based out of Diamond Bar and was established in 2006. They have recently completed similar sidewalk/concrete improvement projects in the Cities of Corona, Rancho Cucamonga, San Clemente, Claremont, and many others. They are currently under contract for similar projects in the Cities of Ontario, Brea, and Manhattan Beach. They have submitted their Declaration of Intent to Comply with Section 3 Requirements to fulfill the LACDA requirement and have the proper license and experience for the project. ENVIRONMENTAL ANALYSIS The City is responsible for evaluating the project under the guidelines of the California Environmental Quality Act (“CEQA”). PSOMAS, a consulting engineering firm, performed the evaluation for the City, and they determined the project would be Categorically Exempt under Section 15301 – Class 1, Existing Facilities, and Class 2, Replacement or Reconstruction. The City will file the notice with the County Recorder by the end of the month. FISCAL IMPACT This project was budgeted in the Fiscal Year 2019-20 Capital Improvement Program. This is a CDBG-funded project and will be funded by carryover funds from previous allocations. The total budget is $210,000. The low bid for the work is $138,612, and with a 10% contingency, meaning the maximum total cost of the project would be $152,473.20. There are sufficient funds to cover all elements of the project with existing unspent CDBG funds. ADA Bus Stop Improvements Project Contract with CT&T Concrete Paving, Inc. November 16, 2021 Page 4 of 4 RECOMMENDATION It is recommended that the City Council find the project to be categorically exempt pursuant to the requirements of the California Environmental Quality Act (“CEQA”) and approve a Contract with CT&T Concrete Paving, Inc. for the Americans with Disabilities Act (“ADA”) Bus Stop Improvements Project in the amount of $138,612, including a 10% contingency. Attachment No. 1: Proposed Contract Attachment No. 2: ADA Bus Stop Improvements Drawing Map Contract - 1 CONTRACT FOR THE CITY OF ARCADIA This CONTRACT, No. ________ is made and entered into this ______ day of ____________, ___________, by and between City of Arcadia, sometimes hereinafter called “City,” and CT&T Concrete Paving, Inc., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: ADA BUS STOP IMPROVEMENTS PROJECT NUMBER 4385520 CDBG PROJECT NO. 602116-19 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 90 calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of ONE HUNDRED THIRTY EIGHT THOUSAND SIX HUNDRED TWELVE DOLLARS ($138,612.00). Payment shall be made as set forth in the General Conditions. D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Contract - 2 Public Works Contractor Registration Certification Performance Bond Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Federal Requirements Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Contract - 3 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF ARCADIA By: Dominic Lazzaretto City Manager CONTRACTOR By: Signature Print Name and Title Attest: By: City Clerk By: Signature Print Name and Title Approved as to Form: Stephen P. Deitsch City Attorney ADA BUS STOP IMPROVEMENTS DRAWING MAP DEVELOPMENT SERVICES DEPARTMENT 2 3,16 4 56 13 28 29, 3011, 17 12 15, 19, 20 14, 25 26, 27 7, 8 9, 10, 21-24 1, 18 Attachment No. 2