HomeMy WebLinkAboutItem 10d - ADA Bus Stop Improvements Project
DATE: November 16, 2021
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Johnathan Doojphibulpol, Assistant Engineer
SUBJECT: CONTRACT WITH CT&T CONCRETE PAVING, INC. FOR THE
AMERICANS WITH DISABILITIES ACT (“ADA”) BUS STOP
IMPROVEMENTS PROJECT IN THE AMOUNT OF $138,612, INCLUDING
A 10% CONTINGENCY, AND ADOPTING A CATEGORICAL EXEMPTION
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”)
Recommendation: Approve
SUMMARY
In the Fiscal Year 2019-20 Capital Improvement Program (“CIP”), the City Council
appropriated $210,000 of unused Community Development Block Grant (“CDBG”) funds
for use on the Americans with Disabilities Act (“ADA”) Bus Stop Improvements Project.
The project’s goals are to improve accessibility and remove barriers to bus stops around
the City.
On October 4, 2021, a Public Notice Inviting Bids was issued. On October 19, 2021, a
mandatory pre-bid meeting was held with eight prospective contractors attending. Bids
were opened on November 4, 2021. Five contractors submitted bids, with CT&T Concrete
Paving, Inc. producing the lowest bid.
It is recommended that the City Council find the project categorically exempt pursuant to
the requirements of the California Environmental Quality Act (“CEQA”) and approve a
contract with CT&T Concrete Paving, Inc. in the amount of $138,612 for the ADA Bus
Stop Improvements Project, with a 10% contingency.
ADA Bus Stop Improvements Project
Contract with CT&T Concrete Paving, Inc.
November 16, 2021
Page 2 of 4
BACKGROUND
The City of Arcadia participates in the U.S. Department of Housing and Urban
Development’s CDBG program through the Los Angeles County Development Authority
(“LACDA”). LACDA approved the City’s request to use $210,000 of the City’s funds for
this improvement project, and subsequently the project was included in the 2019-20 CIP.
The City has a need for improvements at many City right-of-way public transit facilities to
meet ADA accessibility requirements. City staff research, supplemented with
communications with Foothill Transit and Metro, was used to determine the project scope.
The proposed scope is as follows:
• Install concrete pads at 18 locations to provide a boarding and alighting area for
transit stops that comply with the Public Right-Of-Way Accessibility Guidelines
• Installation of 10 ADA accessible curb ramps
• Replacement of existing sidewalk at 7 locations to repair uplifted or damaged
sidewalk
• Replacement of driveway approach located at Centennial Way to provide an ADA
compliant path to cross the driveway approach
• Relocation of benches, bus stop signs, and trash receptacles at 8 locations to
provide ADA accessibility at the designated bus stops
• Replacement of 2 carrotwood trees with aristocrat pear trees to minimize future
sidewalk and bus stop area damage
• Various other maintenance issues at the project bus stops
A map of the project locations is included as Attachment No. 2.
A copy of project plans and the bid package was submitted to LACDA on September 14,
2021, for approval to proceed to bid and construction. LACDA approved the package
September 28, 2021.
DISCUSSION
The project was advertised for bids on October 4 and October 11, 2021, and a mandatory
pre-bid meeting was held on October 19, 2021, to discuss and explain the federal
requirements for the project, which eight prospective bidders attended. Bids were opened
on November 4, 2021. The engineer’s estimate was $177,047.00. Bids were received
from five prospective contractors with the following results:
ADA Bus Stop Improvements Project
Contract with CT&T Concrete Paving, Inc.
November 16, 2021
Page 3 of 4
CONTRACTOR AMOUNT
CT&T Concrete Paving, Inc $138,612.00
Kalban Inc $169,261.50
FS Contractors, Inc $178,770.00
Vido Samarzich Inc $198,942.00
CJ Concrete Construction, Inc $265,053.00
From LACDA’s guidance, any project with a budget of $200,000 or more falls under
Section 3 requirements of the Housing and Urban Development Act of 1968. The purpose
of Section 3 is to ensure that training, employment, contracting, and other economic
opportunities shall, to the greatest extent feasible, be directed to low-income and very
low-income persons. Even though the bids came in lower than $200,000, because the
original project budget is over $200,000, all prospective bidders must agree to comply
with Section 3 before submitting their bids, and the mandatory pre-bid meeting was critical
to ensure that prospective bidders understood the commitment required to comply with
Section 3.
CT&T Concrete Paving, Inc. is based out of Diamond Bar and was established in 2006.
They have recently completed similar sidewalk/concrete improvement projects in the
Cities of Corona, Rancho Cucamonga, San Clemente, Claremont, and many others. They
are currently under contract for similar projects in the Cities of Ontario, Brea, and
Manhattan Beach. They have submitted their Declaration of Intent to Comply with Section
3 Requirements to fulfill the LACDA requirement and have the proper license and
experience for the project.
ENVIRONMENTAL ANALYSIS
The City is responsible for evaluating the project under the guidelines of the California
Environmental Quality Act (“CEQA”). PSOMAS, a consulting engineering firm, performed
the evaluation for the City, and they determined the project would be Categorically
Exempt under Section 15301 – Class 1, Existing Facilities, and Class 2, Replacement or
Reconstruction. The City will file the notice with the County Recorder by the end of the
month.
FISCAL IMPACT
This project was budgeted in the Fiscal Year 2019-20 Capital Improvement Program. This
is a CDBG-funded project and will be funded by carryover funds from previous allocations.
The total budget is $210,000. The low bid for the work is $138,612, and with a 10%
contingency, meaning the maximum total cost of the project would be $152,473.20. There
are sufficient funds to cover all elements of the project with existing unspent CDBG funds.
ADA Bus Stop Improvements Project
Contract with CT&T Concrete Paving, Inc.
November 16, 2021
Page 4 of 4
RECOMMENDATION
It is recommended that the City Council find the project to be categorically exempt
pursuant to the requirements of the California Environmental Quality Act (“CEQA”) and
approve a Contract with CT&T Concrete Paving, Inc. for the Americans with Disabilities
Act (“ADA”) Bus Stop Improvements Project in the amount of $138,612, including a 10%
contingency.
Attachment No. 1: Proposed Contract
Attachment No. 2: ADA Bus Stop Improvements Drawing Map
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ______ day of ____________,
___________, by and between City of Arcadia, sometimes hereinafter called “City,” and CT&T
Concrete Paving, Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
ADA BUS STOP IMPROVEMENTS
PROJECT NUMBER 4385520
CDBG PROJECT NO. 602116-19
The Contractor and its surety shall be liable to the City for any damages arising as a result of the
Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 90 calendar days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of ONE HUNDRED THIRTY
EIGHT THOUSAND SIX HUNDRED TWELVE DOLLARS ($138,612.00). Payment shall be made
as set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11
for each and every calendar day of delay beyond the time prescribed in the Contract Documents
for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this
is not paid, the Contractor agrees the City may deduct that amount from any money due or that
may become due the Contractor under the Contract. This Article does not exclude recovery of
other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Contract - 2
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Federal Requirements
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job
site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
CONTRACTOR
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Stephen P. Deitsch
City Attorney
ADA BUS STOP IMPROVEMENTS
DRAWING MAP
DEVELOPMENT SERVICES DEPARTMENT
2
3,16
4
56
13
28
29, 3011, 17 12
15, 19, 20
14, 25
26, 27
7, 8
9, 10,
21-24
1, 18
Attachment No. 2