Loading...
HomeMy WebLinkAboutHR Meeting Minutes: 10-14-2110-14-2021 HUMAN RESOURCES COMMISSION REGULAR MEETING MINUTES THURSDAY, OCTOBER 14, 2021 CALL TO ORDER – Chairperson Jeong called the Regular Meeting to order at 5:35 p.m. in the Council Chambers Conference Room. PLEDGE OF ALLEGIANCE – Chairperson Kaitlyn Jeong ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Jeong, Rodriguez, and Tseng ABSENT: Commissioners Eskander and Rock SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS – None PUBLIC COMMENTS – None REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS – None REPORTS FROM CITY COUNCIL LIAISON – Council Member Sho Tay stated that every 10 years a census is conducted and have to adjust the boundar ies of each district. Arcadia 5 District. There will be a community workshop 6:00 p.m. on November 10, 2021 in the City Council Chambers. There will be several such community events in the next couple of months. 1. CONSENT CALENDAR a. Approve the Special Meeting Minutes from July 21, 2021. Recommended Action: Approve AYES: Commissioners Jeong, Rodriguez, and Tseng NOES: None ABSENT: Commissioners Eskander and Rock 2. REGULAR ITEMS a. Recommendation to Abolish Eligibility List Exam 21-06 for the Position of Library Technician I. Recommended Action: Approve Director of Library & Museum Services Darlene Bradley is asking to abolish the Technician I eligibility list that was used in July 2021. Two fulltime positions were filled from that recruitment, but there are still two part-time positions. There were seven people on the list and they are either not interested in part-time work or they have obtained other jobs. Since the bottom of the list has been reached, the Department is asking to abolish the list in order to do another recruitment. Commission Member Tina Lee Rodriguez asked why the list would need to be abolished, and whether another list can be established on top of the current list for the same position. 10-14-2021 Director of Library & Museum Services Darlene Bradley replied that the Department is asking for it to be abolished because of Rule IV-B of the Personnel Rules and Regulations that states the Department has to ask the Human Resources Commission to abolish the list before doing another recruitment. Since no one on list is interested in the positions, the list is technically held for one year, but that holds us back in being able to recruit. Chairperson Kaitlyn Jeong said it was previously difficult to find candidates in part-time work. Chairperson Kaitlyn Jeong asked if this position is also part-time. Director of Library & Museum Services Darlene Bradley said yes. One thing the Department has in its favor is that these are paraprofessional part-time positions with benefits, which is more than most cities. The positions work under the Librarian in two areas: Children’s Services and Account Services. The Department is hoping to find someone who is people friendly and can work in a busy desk. The hope is that the benefits will attract a few more people. The Department also has some internal candidates and are have been encouraged to apply. Chairperson Kaitlyn Jeong asked if those internal candidates apply, then their roles would also be vacant which would require a recruitment? Director of Library & Museum Services Darlene Bradley said, yes, those are Library Aide positions. The Department wants to do this recruitment first, then the Library Aide position. Commission Member Tina Lee Rodriguez said the rules say the Human Resources Commission can abolish the list if there are less than three candidates remaining. However, Commission Member Tina Lee Rodriguez is asking if the life of the list is 12 months, why can’t the Department do two recruitments one right after another? Senior Human Resources Analyst Cecilia Todd said that because this is a part-time benefitted position, the same rules as fulltime are typically followed. This means a list has to be abolished to start a new one. Commission Member Tina Lee Rodriguez said this is a past practice because it is not written in the rules this way. Senior Human Resources Analyst Cecilia Todd mentioned the rules do state a list has to be abolished through the Human Resources Commission in order to create a new list, but she will check and get back to the Commission Member. Chairperson Kaitlyn Jeong asked if this something we can we get an answer to or would it be helpful to table this for now? Commission Member Tina Lee Rodriguez is not against abolishing the list, and it is fine if it is a past practice. Commission Member Thomas Tseng asked about the plan for recruiting in the next round? Is the Department using third party vendors? Director of Library & Museum Services Darlene Bradley said the Department will promote at Library schools for people working on their degree who want to get their foot in the door.