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HomeMy WebLinkAboutAUGUST 12, 2003 .~ ~- . MINUTES . Arcadia City Planning Commission Tuesday, August 12,2003 7:00 p.m. in the AmuIia City CoundI Cbambel'll PLEDGE OF ALLEGIANCE The Planning Commission of the City of Arcadia met in regular session on Tuesday, August 12, 2003 at 7:0.0. p,m, in. the Arcadia Council Chambers of the City of Arcadia, at 240 W. Huntington Dr. with Chairman Baderian presiding. ROLL CALL: PRESENT: ABSENT: MOTION Commissioners Hsu, Lucas, Olson, Wen, Baderian Commissioner Lucas It W-dS moved by Commissioner Hsu, seconded by Commissioner Olson to excuse Commissioner Lucas from tonight's meeting. The motion passed by voice vote with none dissenting, OTHERS ATTENDING Council Member Gail Marshall Community Development Administrator Donna Butler Assistant Planner Tom Li Senior Administrative Assistant Silva Vergel SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None MOTION It was moved by Commissioner'Olson, seconded by COmnllssioner Hsu to read all resolutions by title only and waive reading the fully body of the resolution. AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE PLANNING COMMISSION ON NON-PUBLIC HEARING MA TIERS (5 MINUTE LIMIT PER PERSON) None . . 1. PUBLIC BEARINGMP 2003-003 & ADR 2003-018 928 W. Duarte Rd. Andy Yu Consideration of modifications for a new 3,237 sq, i1. singlc~-family dwelling on a 36' wideR- 3101. The staff report was presented, Ms, Butler explained that the public hearing notices were mailed out incorrectly, thus, the reason for the re-hearing; The public hearing was opened. Andy Yli, .928 W. Duarte"Rd.," said they'arein agreement with ail of the conditions in thestaffreport No one else spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing, MOTION: Itwas moved by Commissioner Olson, seconded by Commissioner Wen to approve MP 2003- 003 andADR 2003-018 subject to all the conditions listed in the statfreport. ROLLCALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a ten-day appeal period, Appeals are to be filed by August 2nd, 2. PUBLIC BEARING TPM 2003-014 154Fano Hank Jong Consideration of a tentative parcel map for a 2-unit residential condominium project, The staff report was presented and the public. hearing was opened, Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with ail of the conditions in the staff report, No one else spoke in favor of or in opposition to this item, Arcadia city Planning Commission 2 8/12103 . . Chairman Baderian closed the public hearing. MOTION' It was moved by Commissioner Hsu, seconded by Commissioner Olson to approve TPM 2003-014 subject to the conditions in the staff report and file Negative Declaration. ROLL CALL: AYES: NOES: ABSENT: CommissionersHsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a ten-day appeal period, Appeals are to be filed by Monday, August 25tb 3. PUBLIC HEARING TPM 2003-015 889 W. Huntington Dr.. Hank Jong Consideration of a.tentative parcel map for a3-unit residential condominium project, The staff report was presented and the public hearing. was opened, Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in the staff report . . . No one else spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Hsu to approve TPM 2003-015 subject to the conditions in the staff report and file Negative Declaration, ROLLCALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a ten-'day appeal period, Appeals are to be filed by Monday, August 25tb Ai'cadia City Pliuming COmmission 3 8112/03 . . 4. PUBLIC HEARING TPM 2003-016 1630 S. Santa Anita Ave. and 20 E. Camino Real Hank long Consideration of a tentative parcel map subdividing two-lots and creating three lots. The staff report was presented. In response to a comment by Commissioner Olson, Ms. Butler said that there will. be a street dedication off of Winnie Way. The public hearingwas opened. Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in the staff report No one else spoke in favor of or in opposition to this item. Chairman Baderian cIosedthe public hearing. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Wen to approve TPM 2003-016 subject to the conditions in the staffreport and.file Negative. Declaration. ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there isa ten-day appeal period. Appeals are to be filed by Monday, August 25th. 5. PUBLIC HEARING MP2003-002 1851 Chantry Dr. David and Karyn Milhous Consideration of a modification for a rebuild of a single-family residence. The staff report was presented and the public hearing was opened. Mr. Milhous, 185] Chantry Dr., felt this would be an asset to the City and said that they are in agreement with all of the conditions in the staff report. No one else spoke in favor of or in opposition to this item. Arcadia City Planning CoomtissioD 4 8/12103 . . Chairman Bailerian closed the public hearing. In reply to a question by Commissioner Hsu, Mr. Li stated that this is a unique lot. Due to the irregular lot configuration, staffhad to determine which frontage would be considered as the front yard. There.is only a foot difference between the two sides of the property along the street, both of which abut the neighbors' side yards. Staff has recommended that dense landscaping be planted along the side yards to mitigate encroachment.. Ms. Butler concurred and said this is indeed a unique lot, where there could be two front yards, abutting the neighbors' side yards. Staff feels that the project as proposed provides adequate yard area. Mr. Li explained that the staff feels there is adequate architectural relief and does not have any problems with the deletion of the 5' requirement for the second story. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Hsu to approve MP 2003- 002 subject to. all the conditionslistedin the st.affreport ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a five working-day appeal period. Appeals are to be filed by Tuesday, August 19th. 6. PUBLIC HEARING CUP 2003-007 171 E. Live Oak Ave., Units D & E Carlon Tsai Consideration of a Conditional Use Permit for a cafeltea house with seating for 30 patrons, which includes an incidental outdoor eating area. The hours of operation are 11:00 a.m.-I 1:00 p.m., Monday-Thursday; and 1 I :OO-midnight, Friday-Sunday. The staffireport was presented. Mr. Li said that a parking study was not conducted. Staff feels that the employees should utilize the parking along the alley. He was not sure if there was any lighting along the rear of the property. Commissioner Olson felt that lighting should be provided in the rear. Chairman Baderian asked if they had complied with the issued citation and Mr. Li replied that the corrections have been made but did not know whether the fee was paid. Staff has noticed that the parking in the rear is not utilized. The public hearing was opened. Arcadia City Planning C<munission s 8/12103 . . Carton Tsai, 2328 S.. Fifth Ave., representative of the owner, stated that there is lighting in the rear and there is access from Unit D to the rear area. This unit will only be for dining purposeS. There are two lights in the rear which provide sufficient lighting. Withregard.to the citation, the property owner has paid it. There are other similar type uses with outside seating. They do not feel that they would be attracting gang activity. Their current hours of operation are Sunday-Thursday, 11 :00 a.m. to 11 :00 p.m., Fridays and Saturdays, 11 :OOa.rn. to midnight. No one else spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing. , Commissioner Olson remarked that because this is a CUP, they can revoke the license if there are problems. Ms. Butler said that apparently there have been problems With Ii couple of the other similar'type uses and because the Police have made themselves more visible the gang activity has dropped. The Police Dept. is concerned because small westend to llt'tract younger crowds and that attracts the gangs. Chainnan Baderian did not want to single out this particular applicant He thought assuming,that there woUld be gang activity might be jumping the gun. He thought that the applicant should be given the opportunity to monitor themselves. In answer to a question by Commissioner Hsu, Ms. Butler stated that a CUP Could be revoked if there are problems. She explained the revocation proCess and said that at the hearing the Planning Commission coUld revoke the CUP, eliminate the outdoor dining portion or impose additional conditions. . Chairman Baderian agreed withstalI's recommendation but wanted to make sure thanhe applicant was provided every opportunity to prove he can control the situation He aIso noted that the hours of operation in the staffreport differed.from what the applicant requested. Commissioner Olson was concerned with staff's recommendation as well as the recommendation by the Police Department. Ms. Butler remarked that they impose the time limitation on some uses due to proximity to residential 'uses. She added that they could apply for outdoor dinning at a later date. It was also indicated thatthe hours of operation slated in the staff report is incorrect The correct hours of operation would be Sunday-Thursday, 11:00 a,rn. to I I :00 p.m., Fridays and Saturdays, 11:00 a.m. to tnidnight MOTION: It was moved by Commissioner Olson, seconded by Commissioner Wen to approve CUP 2003-007, subject to the conditions listed in the staff report and file Negative DecIaration, based on staff's recommendation. Arcadia City PIamUng Commission 6 8/12/03 . . ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman.Baderian noted that there is a five working-day appeal period after the adoption of the resolution. The resolution will be adopted on August 26". Appeals are to be filed by September nl 3 . . 7. PUBLIC HEARING CUP 2003-008 and ADR 2003-008 240 w.. Colorado Blvd. Barnhart School Consideration of a Conditional Use Permit and architectural design review to locate a 24 'x40' modular classroom and perimeter fencing at the school. RESOLUTION NO. 1696 A Resolution of the City of Arcadia, California, granting CUP 2003-008 and ADR 2003-008 for the mOdular classroom and perimeter fence,at240 W. Colorado Blvd. The staff report was presented and the public hearing was opened. Virginia Watt, 240 W. Colorado Blvd, said they are in agreement with all of the conditions in the staff report. She thanked Ms. Butler and Mr. Lambert for all their aSsistance. In reply to a question by Chairman Baderian, Ms. Watt indicated that they anticipate to have their master plan completed by December 2004. . No one else spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing. MOTION: It was moved by Commissioner Olson, seconded by .Commissioner Hsu to. approve CUP 2003-008 and ADR 2003-008 subject to all the conditions listed in the staff report, with the additional condition that the newly adopted master pian be submitted to the City by March 31, 200S, and file Negative Declaration and adopt Resolution No. 1696. ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Arcadia City Planning Commission 7 8/12103 . . Chairman Baderian noted that there.'isa five working-day appeal period. Appeals are to be filed by August 191h. 8. PUBLIC HEARING ADR 2003-010 1031 Fairview Benjamin. Huang Consideration ofan appeal of Planning Service's denial ofa 3-unitresidential condominium project. The staff report was presented and the public bearing was opened. No one spokeinfavor of or in opposition to this item. Cbairman Baderian closed the public hearing. Commissioner Olson indicated that he had a difficult time supporting this appeal, since no reasons were given for the appe.al. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Hsu to deny ADR 2003- 010 subject to allthe conditions listed in the staff report. ROLL CALL: AYES: NOES: ABSENT: CommissionersHsu, Olson, Wen, Baderian None Commissioner Lucas Cbairman Baderian noted that thereis.afive workingcday appeal period. Appeals are to be filed by Tuesday, August 191h. As Ms. Butler was presenting the staff report for T A 2003-002, Mr. Huang arrived and requested that Chairman Baderian re-open the public hearing. Chairman Baderian declined indicating that the Planning Commission already took action and informed Mr. Huang that he could appeal the Planning Commission's.decision to tbe City Council. 9. PUBLIC HEARING TA 2003-002 Consideration of a text amendment revlsmg Sec. 9295.7.C requmng that new commercial/industrial projects in excess of 10,000 SQ. ft. and/or major exterior renovations/rehabilitation to commerciaIlindustrial projects in excess of 20,000 SQ.ft and multiple-family projects containing 5 or more units shall be subject to design review by the Planning Commission and a recQmmendation for cost recQvery. The staff report-was presented. Arcodi. city Planning Commission 8 8/12103 . . In answer to a question by Commissioner Wen, Ms. Butler stated that staff tries to discourage modifications on multiple-family projects. The purpose of this TA is to provide additional review of larger projects. Pursuant to the current ADR procedure no public hearing notices will be mailed out Neighbors will not be notified of new projects. Staff does not want this to become any more subjective than.it already is. Projects should be based on the City's design guidelines and not on preferences. The City has two consulting architects and two landscape architects that provide their design services on an as needed basis. Staff utilizes these consultants mostly on commercial and large multiple-family projects. Commissioner Olson remarked that based on what Ms. Butler has indicated, the Planning Commission would only review the design for projects with 5+ units and certain commercial/industrial projects. Ms. Butler explained that the new procedure would not require the notification of the neighbors. The only time that neighbors would be notified would be if there were modifications or if a CUP was required. She remarked that currently public hearings are not required for projects that are permitted by right. In the case of an architectural design review, a public hearing is not required unless there is a modification. For example, if a project was being proposed next to a dwelling and it did not require modifications, the neighbors would not be notified. And in the case of the appeal (on the design review) before the Planning Comlriission tonight, thc applicant appealed staffs decision to the Planning Commission and the neighbors were not notified of tonight's proceedings. In answer to a question by Commissioner Hsu, Ms. Butler said that staff has 30 working days to review an architectural design review when it is submitted. Each time an application is resubmitted, staff has another 30 working days to review. Generally, projects are not approved the first time. Usually; a typical project will go back a couple of times before it is approved. . The exception to that might be a sma1l2-unitproject with an applicanl that is fully aware of the city's requirements. So, in essence, this additional Planning Commission review may add three to four weeks to the totaheviewprocess. She mentioned that this additional review would also necessitate preparation of staff reports for Planning Commission review. She remarked that other cities have various methods of reviewing the projects. Some have specific boards that are charged with only doing architectural design review. Staff felt that instead of creating another board, the expertise of the Planning Commission would enable them to do architectural design review. Staff feels comfortable with Piarming Comrnission doing this review. She alsO noted that a copy of the staffreport and the agenda were mailed out to the Chamber of Commerce and.the Board of Realtors. Ms. Butler went on to say that the current architectura1 design review fees do not cover the time that staff spends on projects. Many, many hours of staff time are spent with an applicant prior to..a project being approved. By the time that a project is fine tuned-and reviewed by staffand.the.designconsultant; the fee paid does not reflect actual time spent For example, staff spent many hours with Mr. Huang whose project was on the tonight!s agenda Commissioner Olson was in agreement with increasing the fees. If this was approved, and the Planning Commission recommended a change on a plan, that action would be binding. Of course, the applicant could appeal that decision to the City Council. The public hearing was opened. No one spoke in favor of or in opposition to this item. ArCadia city Planning ~ion 9 8/12103 . . . . Chiurman Baderian closed the public hearing. Commissioner Olson did not have a problem with how projects are being reviewed now. He could not see why the Planning Commission should not review a 4-unit project but should review one with 5- units, especially, since after both the staff and consultants would have reviewed the same project As long as there is no modification, he did not see the need to have the Planning Commission review multiple-family or commercial projects. He felt that should be left up to the professionals. He was concerned with how far this would go. Would they then want to see each and every house that is being proposed that does not need a modification? Where do they draw the line? He has seen what staff has been doing for the last 15 years and he felt they have been doing a great job. He could not justify having the Planning Commission review projects and add an extra layer of review, if a project complied with code and did not have any modifications. He was in favor of increasing the fees but not the portion of the T A that required Planning Commission approval. Commissioner Hsu was concerned with increasing the time for the review. It would be almost double the review time. Commissioner Wen was also concerned with the additiomil review time. In response to a question by Chairman Baderian, Ms. Butler did not know how many cities utilize consultants. She was aware of the City of San Gabriel is'utilizing one of the City's consultants. Having a consultant enabled the city to have another look at a project Each city handles architectural design review. differently and have various policies on how they are handled. Chairman Baderian felt that the city has an excellent staff and how they deal with projects. The. main purpose of the architectural and landscape consultants are to r:eview the projects. He did not think that this process needed to be 'fIXed' because in his opinion, it is not broken. He felt the City Council should be aware that if the architectural design review fees are not adequate then they should be adjlisted to cover costs. However, he did not think that the present review process should be changed to have the Planning Commission review projects. The Planning Commission asked that their comments be forwarded to the City Council. CONSENT ITEM 4. MINUTES OF 7/22/2003 RECOMMENDATION: Approve It was moved by Commissioner Olson, seconded by Commissioner Hsu to approve.the Consent Item. ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Arcadia city Planning CommiSsion 10 8/12/03 . . MATTERS FROM CITY COUNCIL Council Member Marshall discussed the birthday celebrations and the various activities that were scheduled. She noted thatthe parade was canceIle<fbecause there was not much interest in it because it was to be held on a Sunday morning. She said thatthe Arcadia book-is on sale and can be purchased. The dedication for the Police building has been scheduled for October. MATTERS FROM PLANNING COMMISSION Commissioner Olson indicated that he would not be able to chair the next Modification Committee meeting. Chairman Baderian reminded the Planning Commission to review the distance map which. was distributed to them that showed what would be within SOO' radius. He noticed that there are a couple of 'projects that.will be coming before.the Planning Commission which'would be within that radius, which he would have to abstain from voting. MODIFICATION COMMITTEE MEETING ACTIONS Commissioner Olson summarized the Modification Committee actions. MATTERS FROM STAFF 1. CITY COUNCIL ACTIONS 2. UPLANNING COMMISSIONOMING AGENDA ITEMS Ms. Butler indicated that Lisa Flores, the new Senior Planner will begin her employment with the City on August 20th. ADJOURNMENT 8:30 p.m. IslDonna Butler Secretary, Arcadia Planning Commission , Arcadia City Planning Commission 11 8/12103