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HomeMy WebLinkAboutAUGUST 12, 2003 (2) @) . MINUTES . Amldia City Planning Commission Tuesday, August 12, 2003 7:00 p.m. in the An:adia City Council Cbamben PLEDGE OF ALLEGIANCE The Planning Commission of the City of Arcadia met in regular session on Tuesday, August 12,2003 at 7:00 p,m. in the Arcadia Council Chambers of the City of Arcadia, at 240 W, Huntington Dr, with Chairman Baderian presiding, ROLL CALL: PRESENT: ABSENT: Commissioners Hsu, Lucas, Olson, Wen, Baderian Commissioner Lucas MOTION It was moved'by Commissioner Hsu, seconded by Commissioner Olson'to excuse Commissioner Lucas from tonight's meeting, The motion passed by voice vote with none dissenting. OTHERS ATTENDING Council Member Gail Marshall Community Development Administrator Donna Butler Assistant Planner Tom Li Senior Administrative Assistant Silva Vergel SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None MOTION It was moved by Comniissioner Olson, seconded by Commissioner Hsu to read all resolutions by title only and waive reading the fully body of the resolution, AYES: NOES: ABSENT: Commissioners Hsu,Olson, Wen, Baderian None Commissioner Lucas TIME RESERVED FOR mOSE IN mE AUDIENCE WHO WISH TO ADDRESS mE PLANNING COMMISSION ON NON-PUBLIC HEARING MAnERS (5 MINUTE LIMIT PER PERSON) None . . 1. PUBUC HEARING MP 2003-003 & ADR 2003-018 928 W. Duarte Rd, Andy Yu Consideration ofrnodificiltions for a new 3,237 sq, ft. single-family dwelling on a 36' wide R- 3 lot. The staff report was presented. Ms,Butler explained that the public hearing notices were mailed out incorrectly, thus, the reason for the re-hearing, ' The public hearing was opened, Andy Yu, 928 W, Duarte Rd., said They are inagreernertt WitIialI of the conditions in the staff report, No one else spoke in favor of or in opposition to this item, Chairman Baderian closed the public hearing, MOTION: It was moved by Commissioner Olson, seconded by Commissioner Wen to approve MP 2003- 003 and ADR 2003-018 subject to all the conditions listed in the staffreport, ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner lucaS Chairman Baderian noted that there is a ten-day appeal period, Appeals are to be filed by August. 2nd, 2. PUBUC HEARING TPM 2003-014 154 Fano Hank long Consideration ofatentative parcel map for a 2~unitresidential condominium project The staff report was presented and the public hearing was opened, Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in the staff report, No one else spoke in favor of or in opposition to this item. An:adia City PIarmioB Commission 2 8/12/03 . . Chairman Baderian closed the public hearing, MOTION: It was moved by Commissioner Hsu, seconded by Commissioner Olson to approve TPM 2003-014 subject to the conditions in the statrreport and file Negative Declaration. ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there isa ten-day appeal period, Appea1sare tn be filed by Monday, m . August 25 . 3. PUBLIC BEARING TPM2003-015 889 W, Huntington Dr, Hank long Consideration of a tentative parcel map for a 3cunit residential condominium project: The staff report was presented and the public hearing was opened. Scott Chang, 1 1823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in the staff report. No one elSe spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing, MOTION: It was moved by Commissioner Olson, seconded by Commissioner Hsu to approve TPM 2003-015 subject to the conditions in the staffreport and file Negative Declaration, ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a ten~day appeal period. Appeals are to be filed by Monday, August 25th. Aroadia Ci1y Planning Commission -3 8/12103 . . 4. PUBLIC HEARING TPM 2003-016 1630 S, Santa Anita Ave, and 20 E. Camino Real Hanldong Consideration of a tentative parcel map subdividing two-lots and creating three lots, The staff report was presented. In response to a comment by Commissioner Olson, Ms. Butler said that there will be a street dedication offofWrnnie Way, The public hearing was opened, Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in the staffreport, No one else spoke in favor of or In opposition to this item. Chairman.Baderian closed the public hearing, MOTION: It was moved by Commissioner Olson, seconded by Commissioner Wen to approve TPM 2003-016 subject to the conditions in the staff report and tile Negative Declaration, ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a ten-day appeal period, Appeals are to be filed by Monday, August 25th, 5. PUBLIC HEARING MP 2003-002 .1851 Chantry Dr, David and Karyn Milhous Consideration of a modification for a rebuild of a single"fiunily residence, The staff report was presented and the public hearing was opened. Mr. Milhous, 1851 Chantry Dr., felt this would be an asset to the City and said that they are in agreement with all of the conditions in the staff report, No one else spoke in favor of or in opposition to this item. Aroodia city I'Lulnmg Commission 4 8/12/03 . . Chairman Baderian closed the public hearing. In reply to a question by Commissioner Hsu, Mr, Li stated that this is a unique lot Due to the irregular lot configuration, staff had to determine which frontage would be considered as the front yard. There is only a foot difference between the two sides of the property along the street, both of which abut the neighbors' side yards. Staff has recommended that dense landscaping be planted along the side yards to mitigate encroachment Ms. Butler concurred and said this is indeed a unique lot, where there could be two front yards, abutting the neighbors' side yards, Staff feels that the project as proposed provides adequate yard area. Mr, Li explained that the staff feels there is adequate architectural relief and does not have any problems with the deletion of the 5' requirement for the second story, MOTION: It was moved by Commissioner Olson, seconded by Commissioner Hsu to approveMP 2003- 002 subject to aIlthe conditions listedjn the' st.aff report ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderiannoted that there is afiveworking-day appeal period, Appeals are to be filed by Tuesday, August 191h , 6. PUBLIC HEARING CUP 2003-607 171 E. Live Oak Ave., Units D & E Carlon Tsai Consideration of a Conditional Use Permit for a cafeltea house with seating for 30 patrons, which includes an incidental outdoor eating area. The hours of operation are 11:00 am,-II:00 p.rn., Monday-Thursday; and 11:00-midnight,Friday-Sunday. The staff report was presented. Mr. Li .saidthat a parking study was not conducted. Staff feels that the employees should utilize the parking along the alley. He was not sure if there was any lighting'along the rear of the property, Commissioner Olson feltthat lighting should be provided in the rear, Chairman Baderian asked if they had complied with the issued citation and Mr, Li replied that the corrections have been made but did not know whether the fee was paid, Staff has noticed that the parking in the rear is not utilized. The public hearing was opened, . Arcadia City Plamiing Commission s 8112/03 . . Carton Tsai, 2328 S. Fifth Ave., representative of the owner, stated that there is lighting in the rear and there is access from Unit D to the rear area, This unit will only be for dining purposes. There are two lights in the rear which provide sufficient lighting. With regard to the citation, the property owner has paid rt. There are other similar type uses with outside seating, They do not feel that they would be attracting gang activity, Their current hours of operationaill Sunday-Thursday, 11 :00 a,rn. to 11:00 p.m., Fridays and Saturdays, 11:00 am. to midnight. No one else spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing. Commissioner Olson remarked that because this is a CUP, they can revoke the license if there are problems. Ms, Butler said that'apparentlythere have been problems with a couple of the other similar type uses and because the Police have made themselves more visible the gang activity has dropped. The Police Dcpt. is concerned because small cafes tend toa.ttract younger crowds anil that attractsthe;gangs. Chairman Baderian did not want to single out this particular applicant He thought assuming that there would be gang activity might be jumping the gun, He thought that the applicant should be given the opportunity to monitor themselves, In answer to a question by Commissioner Hsu, Ms. Butler stated that a CUP could be revoked if there are problems. She explained the revocation process and said that at the hearing the Planning Commission could revoke the CUP, eliminate the outdoor dining portion or impose additional conditions, Chairman Baderian agreed with staff's recommendation but wanted to make sure that the applicant was provided every opportunity to prove he can control the situation. He also noted that the hours of operation in the staff report differed from what the applicant requested. Commissioner Olson was concerned with staff's recommendation as well as the recommendation by the Police Department. Ms. ,Butler remarked that they impose the time limitation on some uses due to proximity to residential uses; She added that they could apply: for outdoor dinning at a later date, It was also indicatedJhat the hours of operation stated in the staff report is incorrect. The correct hours of operation would be Sunday-Thursday, 11:00 a.rn. to II :00 p;m., Fridays and Saturdays, I 1:00 am, to midnight. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Lucas to approve CUP 2003-007, subject to the conditions listed in the staff report and file Negative Declaration, based on staff's recommendation. ~cadia City Planning cmnmict"inO 6 8112103 . . ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a five working-da~ appeal period after the adoption of the resolution. The resolution will be adopted on August 26 . Appeals are to be filed by September 3rd 7. PUBLIC HEARING CUP 2003-008 and ADR 2003-008 240 W. Colorado Blvd, Barnhart School Consideration of a Conditional Use Permit and architectural design review to locate a 24'x40' modularcIassroom and perimeterfeDcing at the schooL RESOLUTION NO. 1696 A Resolution of the City of Arcadia, California, granting CUP 2003-008 and ADR 2003-008 for the modular classroom and perimeter fence.at240 W, Colorado Blvd, 'The staff report was presented and the public hearing was opened, Virginia Watt, 240W, Colorado Blvd, said they are in agreement with all of-the conditioDsin the staff report. She thanked Ms, Butler and Mr, Lainbert for ail their assistance. In reply to a question by Chairman Baderian, Ms, Watt indicated that they anticipate to have their master plan completed by December 2004. No one else spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing, MOTION: It was moved by Commissioner Olson, seconded by Commissioner Hsu to approve CUP 2003-008 and ADR 2003-008 subject to all the conditions listed in the staff report, with the additional condition that the newly adopted master plan be submitted to the City by March 31, 2005, and file Negative Declaration and adopt Resolution No. 1696. ROLLCALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Arcadia City P1alming Commission 7 8112103 . . Chairman Baderian noted that there is a five working-day appeal period. Appeals are to be filed by August 191h. 8. PUBLIC HEARlNG ADR 200~1O 103 I Fairview Benjamin Huang Consideration of an appeal of Planning Service's denial ofa 3-unit residential condominium project. The staff report was presented and the public hearing was opened, No one spoke in favor of or in opposition to this item, Chairman Baderian closed the public hearing, Commissioner Olson indicated that he had a difficult time supporting this appeal, since no reasons were given for the appeal. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Hsu to deny ADR 2003- o IO subject to all the conditions listed in the staff report, ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Chairman Baderian noted that there is a five working-day appeal period, Appeals are to be filed by Tuesday, August 19th. As Ms. Butler was presenting the staff report for T A 2003-002, Mr, Huang arrived and requested that Chairman Baderian rtN>pen the public bearing, Chairman Baderian declined indicating that the Planning Commission already took action and informed Mr. Huang. that he could appeal the Planning Commission's decision to the City CounciL 9. PUBLIC HEARING TA 2003-002 Consideration of a text amendment revtsmg Sec. 9295.7,C requmng that new commercial/industrial projects in excess of 10,000 sq, ft. and/or major exterior renovations/rehabilitation to commercia1/industrial projects in excess of 20,000 sq, ft. and multiple-family projects containing 5 or more units shall be subject to design review by the Planning Commission and a recommendation for cost recovery. The staff report was presented, Arcadia City Planning Commission 8 &112103 . . In answer to a question by Commissioner Wen, Ms, Butler stated that staff tries to discourage modifications on multiple-family projects, The purpose of this TA is to provide additional review of larger projects, Pursuant.to the current ADR procedure no public hearing notices will be mailed out. Neighbors will not be notified of new projects. Staff does not want this to become any more subjective than it already is. Projects should be based on the City's design guidelines and not on preferences, The City has two consulting architects and two landscape architects that provide their design services on an as needed basis, Staff utilizes these consultants mostly on commercial and large multiple-family projects. Commissioner Olson remarked that based on what Ms, Butler has indicated, the Planning Commission would only review the design for projects with 5+ units and certain commercial/industrial projects, Ms, Butler explained that the new procedure would not reqnire the notification of the neighbors, Theonly time thatoeighbors would be' notified would be if there were modifications or if a CUP was required. She remarked that currently public hearings are not reqnired for projects that are permitted by right. In the case of an architectural design review, a public hearing is not reqnired unless there is a modification, For example, if a project was being proposed next to a dwelling and it did not require modifications, the neighbors would not be notified. And in the case of the appeal (on the design review) before the Planning Commission tonight, the applicant appealed staff's decision to the Planning Commission and the neighbors were not notified of tonight's proceedings, In answer toa question by Commissioner Hsu, Ms. Butler said that staff has 30 working days to review an architectural design review when it is submitted, Each time an application is resubmitted, staff has another 30 working days to review. Generally, projects are not approved the first time, Usually, a typical project win go back a couple oftimes before it is approved. The exception to that might be a small 2-unit project with an applicant that is fully aware of the city's requirements. So, in essence, this additional Planning Conunission review may add three to four weeks to the total review process, She mentioned that this additional review would also necessitate preparation of staff reports for Planning Commission review. She remarked that other cities have various methods of reviewing the projects, Some have specific boards that are charged with only doing architectural design review, Staff felt that instead of creating another board, the expertise of the Planning Commission would enable them to do architectural design review. Staff feels comfortable with Planning Commission doing this review. She also noted that a copy of the staffreport and the agenda were mailed out to the Chamber of Commerce and the Board of Realtors, Ms, Butler went on to say that the current architectural design review fees do not cover the time that staff spends on projects. Many, ~y hours of staff time are spent with an applicant prior to a project being approved, By the time that a project-is fine tuned and reviewed by staff and the,design consultant, the fee paid does not reflect actua1 time spent, For example, staff spent many hours with. Mr, Huang whose project was on the tonight's agenda. Commissioner Olson was in agreement with increasing the fees, If this was approved, and the Planning Commission recommended a change on a plan, that action would be binding_ Of course, the applicant could appeal that decision to the City Council. The public hearing was opened, No one spoke in favor of or in opposition to this item. . Arcadia City.PIanning Commission 9 8/12103 . . Chairman Baderian closed the public hearing. Commissioner Olson did not have a problem with how projects are being reviewed now. He could not see why the Planning Commission should not review a 4-umt project but should review one with 5- units, especially, since after both the staff and cOnsultants would have reviewed the same project. As long as there is no modification, he did not see the need to have the Planning Commission review multiple-family or commercial projects, He felt that should be left up to the professionals, He was concerned with how far this would go. Would they then want to see each and every house.that is being proposed that does not need a modification? Where do they draw the line? He has seen what staff has been doing for the last 15 years and he felt they have been doing a great job, He could not justify having the Planning Commission review projects and add an extra .layer of review, if a project complied with code and did not have any modifications. He was in favor of increasing the fees but not the portion of the T A that required Planning Commission approval. Commissioner Hsu was concerned with increasing the time for the review. It would be almost double the review time, Commissioner Well was also concerned with the additional review time, In response to a question by Chairman Baderian, Ms. Butler did not know how many cities utilize consultants, Shewas,aware of the City of San Gabriel is utilizing one of the City's consultants, Having a consultant enabled the city to have another look at a project. Each city handles architecturaI design review differently and have various policies on how they are handled, Chairman Baderian felt that the city has an excellent staff and how they deal with projects, The main purpose of the architecturaI and landscape consultants are to review the projects. He did not think that this process needed to be 'fixed' because in his opinion, it is not broken. He felt the City Council should be aware that if the architectural design review fees are not adequate then they should be adjusted to cover costs. However, he did not:think that the present review process should be changed to have the Planning Commission review projects. . The Planning Commission asked that their comments be forwarded to the City CounciL CONSENT ITEM 4. MINUTES OF 7/22/2003 RECOMMENDATION: Approve It was moved by Commissioner Olson, seconded by Commissioner Hsu to approve the Consent Item. ROLL CALL: AYES: NOES: ABSENT: Commissioners Hsu, Olson, Wen, Baderian None Commissioner Lucas Arca.diaCity Plamring.~'l'IiOD 10 8/12/03 . . MATTERS FROM CITY COUNCIL Council Member Marshall discussed the 'birthday celebrations and the various activities that were scheduled, She noted thauhe parade was cancelled because there was not much interest in it because it was to be held on a Sunday morning. She said that the Arcadia book is on sale and can be purchased. The dedication for the Police building has been schedUled for October, MATTERS FROM PLANNING COMMISSION Commissioner Olson indicated that he would not be able to chair the next Modification Committee meeting, Chairman Baderian reminded the Planning Commission to review the distance map which was distributed to them that showed what would be within 500' radius, He noticed that there are a couple of projec1s that will be Coming before the Planning Commission which would be within that radius, which he would have to abstain from voting, MODIFICATION COMMITTEE MEETING ACTIONS Commissioner Olson summarized the Modification Committee actions, MATTERS FROM STAFF 1, CITY COUNCIL ACTIONS 2, UPLANNING COMMISSIONOMING AGENDA ITEMS Ms, Butler indicated that Lisa Flores, the new Senior Planner will begin her employment with the City on August 20th, . . ADJOURNMENT 8:30 p,m, IslDonna Butler Secretary, Arcadia Planning Commission Arcadia City Planning Commission Il 8/12103