HomeMy WebLinkAboutABC Minutes: 07/08/2021ARCADIA BEAUTIFUL COMMISSION
REGULAR MEETING MINUTES
Thursday, July 8, 2021 at 6:00 p.m.
ARCADIA BEAUTIFUL COMMISSION REGULAR MEETING
CALL TO ORDER — Chairperson Miller called the meeting to order at 6:00 p.m. in the Council
Chambers Conference Room.
ROLL CALL OF COMMISSIONERS
PRESENT: Gary Brewer, Burton Brink, Sheryl Hunter, Barbara Lyle, Robert Miller,
Jan Shimmin, Lee Shimmin
ABSENT: Ethel Laczko
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS -None.
1. PUBLIC COMMENTS — None.
REPORT FROM ARCADIA BEAUTIFUL COMMISSIONERS
Commissioner Shimmin announced that the 90th Anniversary Woman's Club open house event
will take place on July 30, 2021. Chair Miller said that the Arbor Day event was never
completed. Staff liaison Masud said that she would check with the Public Works Services
Department to see if tree saplings could be obtained and given out at the summer concerts in
August.
REPORT FROM CITY COUNCIL MEMBER LIAISON
Mayor Pro Tern Cheng said that he would like to have the Commission host an annual
Community Clean-up Day Event beginning in November 2021 to honor Arcadia residents who
have contributed to the community, with the first event honoring former City Clerk Jim Barrows.
Chair Miller asked Mayor Pro Tern Cheng if the sign ordinance has been amended to keep real
estate signs from becoming too large. Mayor Pro Tem Cheng said that the ordinance was
corrected. Chair Miller asked what the status of the Baldwin Avenue project including removal of
52 trees is. Deputy City Manager Michael Bruckner said that staff would follow up to determine if
trees are going to be removed.
2. ELECTION OF CHAIR
It was moved by Commissioner L. Shimmin, seconded by Commissioner Brewer, to nominate
Burton Brink for Chair. It was carried on roll call vote to approve.
AYES: Brewer, Brink, Hunter, Lyle, Muller, Shimmin
NOES: None
ABSENT: Laczko
3. ELECTION OF VICE CHAIR
It was moved by Commissioner Shimmin, and seconded by Commissioner Hunter, to nominate
Commissioner Brewer as Vice Chair. it was carried on roll call vote to approve.
AYES:
Brewer, Brink, Hunter, Lyle, Miller, Shimmin
NOES:
None
ABSENT:
Laczko
4. CONSENT CALENDAR
a. Approve the Special Meeting Minutes of April 22, 2021
It was moved by Commissioner Shimmin, and seconded by Chair Brink, and carried on roll call
vote to approve.
AYES: Brewer, Brink, Hunter, Lyle, Miller, Shimmin
NOES: None
ABSENT: Laczko
5. ATTENDANCE POLICY AND MEETING CALENDAR
a. Commission attendance policy
b. Commission meeting calendar for 2021
Staff liaison Masud said that the Commission attendance policy states that the Commissioners
must attend all scheduled meeting as listed on page 9 of the Commissioner's Handbook that
was provided at the meeting. Staff' liaison Masud said that she will put together a 2021 event
calendar and email to the Commissioners.
6. DISCUSSION OF 2021 ARBOR DAY CELEBRATION
Commissioner Miller said that the Arbor Day celebration never took place. Deputy City Manager
Bruckner said the event was delayed due to Covid 19 pandemic. Staff liaison Masud said that
she would check with Public Works Services Department to see if tree saplings could be
obtained from West Coast Arborist and given out at the summer concert and music series in
August.
7. DEBRIEF OF 2021 SPRING HOME AWARDS
Commissioner Brewer asked why the Spring Awards were given out in June, when they should
be given in May. Deputy City Manager Bruckner said that it takes some time to gather
nominations, determine winners and confirm their availability to attend a Council Meeting, and
that Council Meeting take place only twice a month. Commissioner Shimmin said that it was
better to make the presentations at a live person, rather than in a virtual meeting.
S. DISCUSSION OF 2021 WATERSMART HERO AWARDS
a. Awards presentation at City Council Meeting
Staff liaison Masud said that the WaterSmart Hero Awards could be changed to the Sustainable
Arcadia Awards where residents could qualify for the award by showing efforts made in planting
drought tolerant plants, composting, installing solar panels, installing drip irrigation, and
implanting water conservation efforts. it was decided by the commission to keep the
WaterSmart Hero Awards this year and go with the Sustainable Arcadia Awards next year. It
was decided to schedule the WaterSmart Hero Awards to be presented at the September 21,
2021 City Council Meeting.
9. DISCUSSION OF FUTURE COMMISSION ACTIVITIES
Commissioner Miller said that he prefers to honor volunteers at the Silver Circle Volunteer
Dinner rather than creating a clean-up recognition day event. Deputy City Manager Bruckner
said that in the spirit of volunteerism perhaps the volunteer with the highest number of volunteer
hours overall for the year could be recognized at an annual community cleanup day event.
Mayor Pro Tern Cheng said that it would be a nice way for the community to come together, do
something good, learn about someone who made a difference in the community, especially for
new residents and immigrants. It was decided that the Commission would host the clean-up
day event on Saturday, November 6, 2021 in recognition of former City Cleric Jim Barrows. A
motion was made by Commissioner Brewer, and seconded by Commissioner Hunter, and was
carried on roll call vote to approve
AYES: Brewer, Brink, Hunter, Lyle, Miller, Shimmin
NOES: None
ABSENT: Laczko
Deputy City Manager Bruckner said that the Commission could consider doing flyers,
brochures, branding, and logo shirts for events. He said that Commissioners could consider
having their own booth at various City events such as the summer concerts. Staff liaison Masud
said she would check into doggie bags for pet clean up to be provided by public works for a give
away item.
ADJOURNMENT
Commissioner Miller adjourned this meeting at 7:41 p.m.
Burton Brink, Chairperson Carmen Masud, Staff Liaison