Loading...
HomeMy WebLinkAboutRP Agenda: 01/12/22CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, January 12, 2022 6:00pm Location: Virtual Meeting No In Person Attendance COVID-19 NOTICE As part of the City of Arcadia's COVID-19 transmission mitigation efforts, Arcadia Recreation and Parks Commission Meetings are closed to the public. Pursuant to the Brown Act, AB 361, the Arcadia Recrfeation and Parks Commission will meet virtually. The public is welcome to listen to Arcadia Recreation and Parks Commission by calling 1-669-900-6833, Meeting ID: 83604819595, Passcode: 754869. How to Submit Public Comment: Citizens who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time and words allotted. 1. Email: Please submit your comments via email to Candice Cheung at, ccheung@arcadiaca.gov, so that it is received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. 2. Phone: A conference line has been established for public comment. Your call will be recognized in the order it was received. Please keep your phone on MUTE until you are recognized for public comment. Conference Line: 1-669-900-6833 Meeting ID: 83604819595 Passcode:754869 Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. �i 626-574-5455) 48 /1%HJL4 ;pM4i iEf)T AK , k; Rf� L�Q4zVr ° ii { IIf� 113cfJ() i�C Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. -Rflj&5Z -RT nj fit : 626-574-5455), i�rq*tjn� �1Lli��i iR�l�!1 72 �l�ll#�i�7co Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Peter Chu, Chairperson Valerie Cheung, Vice -Chairperson Randy Fowler, Commission Member Steve Swinney, Commission Member Karen Yu, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of December 8, 2021 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates II. Wilderness Park b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to February 9, 2022, at 6:00pm to meet virtually. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, DECEMBER 8, 2021 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Chu called the meeting to order at 6:OOpm in the Recreation Conference Room. PLEDGE OF ALLEGIANCE — Commissioner Fowler ROLL CALL OF COMMISSIONERS PRESENT: Chu, Cheung, Fowler, Swinney, and Yu SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Vice -Chairperson Cheung reported the Breakfast with Santa and Snow Festival was fun and had a good turn out from the community. Vice -Chairperson Cheung thanked Director of Recreation and Community Services (DRCS) Somogyi for addressing the Civic Center Field issue. Commissioner Swinney - No report. Commissioner Yu reported she was unable to attend the Snow Festival and thanked DRCS Somogyi for planning family these family events for the Community. Commissioner Yu stated she is enjoying the home holiday decorations. Commissioner Fowler reported he attended the Breakfast with Santa and Snow Festival and was impressed with the spectacular job done by all. Commissioner Fowler said the staff and volunteers executed the event flawlessly with a nice layout and flow that adapted well to the current challenges and protocols brought on by the continuing COVID-19 pandemic. Commissioner Fowler also commented on the nice job done on the downtown Tree Lighting Ceremony. Chairperson Chu reported he was unable to make the Snow Festival event but has noticed this holiday season this year is more festive. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Tay reported he attended the Snow Festival and the Downtown Arcadia Holiday Fair on Saturday December 4. The turnout was good for both events even though held on the same day. Mayor Tay reported he also attended the Tree Lighting Ceremony on December 2 and complimented the Public Works Services Department on a job well done. Mayor Tay reported the City held a tribute to Council Member Roger Chandler on December 7. The tribute was well attended, and the City Council received a phone call from Jane Chandler, Roger Chandler's wife, thanking the City for the nice tribute and she appreciated the support. Mayor Tay concluded his report with information on the appointment of the new District 5 City Council representative. There are 11 candidates with interviews taking place on December 9. Interviews will be streamed live, on the City's website, with an update given at the next City Council Meeting. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of September 8, 2021 It was moved by Commissioner Fowler, seconded by Chairperson Chu, and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Chu, Cheung, Fowler, and Yu NOES: None ABSTAIN: Swinney b. Approve the Regular Meeting Minutes of October 13, 2021 It was moved by Commissioner Swinney, seconded by Commissioner Fowler, and unanimously carried on roll call vote to approve Consent Calendar Item 2.b. AYES: Chu, Fowler, and Swinney NOES: None ABSTAIN: Cheung and Yu 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Director of Public Works Services (DPWS) Paul Cramner gave an updated report on the contractor bids for the Newcastle Park renovation project. With eight companies showing interest, four proposals were received. Three contractors were interviewed with all being over the budget of $3.7 million dollars, two significantly, one marginally. Golden Sun Enterprise came in at $3.8 million dollars while meeting the recommendations in the Parks Master Plan. Some further research on the potential contractor will take place before the next step of presenting the recommendation to City Council for approval. Commissioner Fowler asked if there is a concern in the bid differentiation in relation to quality. DPWS Cramner stated he is not concerned, in his years of experience working with contractors, he has a good understanding of the process and tactics used when companies are presenting bids. DPWS Cramner informed the department is also looking into the possible use of grant monies to offset some of the cost. b. Report of Director of Recreation and Community Services Director of Recreation and Community Services (DRCS) Sara Somogyi began her report by wishing everyone a happy holiday season. DRCS Somogyi thanked the Commissioners for their support of the Breakfast with Santa and Snow Festival and to those who were able to attend the event. Monthly Reports DRCS Somogyi reported the Breakfast with Santa and Snow Festival event was a success. Many adjustments were necessary due to COVID-19 protocols and the LA County mandate of proof of vaccination required for indoor dining. The mandate prompted an outdoor eating area where participants ate their breakfast after going through the well -planned indoor activities. These included crafts, goody bags, a variety of games, and a picture with Santa. There was a considerable amount of positive feedback as to the flow of the event as well as the outdoor seating. The ambiance of dining next to the Snow Festival gave a more interactive feel and an enhanced environment to enjoying the family event. The feedback will be taken into consideration for next year's event. DRCS Somogyi reported the Senior Services classes and activity participation have been increasing. The gift shop was open for business during the Snow Festival event with a nice turn out for the crafters. DRCS Somogyi reported the senior lunch program has increased to approximately 56 people per day. The Arcadia Travelers have seen an increase in the trip participation and are starting up their monthly general membership meeting again. DRCS Somogyi reported the Veteran's Day lunch was a success with Veteran's being honored in many ways including memorabilia on display and a "Walk of Fame" highlighting the Veterans. The honors continued as staff helped distribute gift boxes from Operation Gratitude and yard signs to local homebound Veteran's. The annual Thanksgiving Feast took place the following week with a traditional holiday menu served by the Arcadia Fire Department. DRCS Somogyi continued the report on the Recreation Services. DRCS Somogyi reported adult basketball is back and operating at a►most full capacity with 31 teams participating. DRCS Somogyi reported the after school program is still operating at low capacity of 30 children per site instead of the usual 80-100. DRCS Somogyi reported on Wilderness Park and the closure that will take place when rain is in the forecast. With the mud running off from the Bobcat Fire burn scar areas into the Wilderness Park basin, this is expected to continue through the season. DPWS Cramner added he met with LA County Flood Control and discussed the mud could be an issue for several years as regrowth will take time. With this information a plan has been put into action to close the park any time rain is in the forecast. K-rails have been placed in the park to help channel the mud flow to the parking lot until clean up can take place. II. Financial Statements DRCS Somogyi reported the financial reports for the Department are still below average due to the programs and facilities not operating at full capacity. Smaller class sizes, lower capacity for events, and community center rentals not taking place to keep on the safer side for covid protocols are all factors. A Covid Vaccine booster shot and flu shot clinic will be taking place at the Community Center on December 13 and December 15. Individuals can register on Myturn.org. DRCS Somogyi went on to report staff is conducting a homeless census. The staff is gathering useful information to assist in addressing homelessness in the community. Staff is also providing other necessities and information, including food, hygiene kits, clothes, and sleeping bags. This is part of the Five Point Plan the City Council asked staff to study and report back on homelessness in the community. DRCS Somogyi concluded her report providing the balance of the Parks Recreation Facility Fund at over $17.4 million dollars with over $4 million dollars in projects allocated for the next fiscal year. ADJOURNMENT Chairperson Chu adjourned the meeting at 6:48pm to January 12, 2022, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. Peter Chu Chairperson Sara Somogyi Secretary STAFF REPORT Recreation and Community Services Department DATE: January 12, 2022 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services SUBJECT: PROGRAMS & ACTIVITIES — December 2021 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Gift The gift shop provides a venue for senior crafters to sell their 241 Visitors Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items at a great price. $759 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 8 address their daily living concerns. Pool Room Three pool tables are available Monday through Friday from 259 7:30am-4:30pm. A nutritious meal is provided Monday -Friday for senior citizens. Senior Nutrition For many seniors, this is the only hot meal they have on a daily 893 Program basis. On Thursdays, Tony DiGiovanni plays delightful music for Average/Day 50 the seniors during their lunch time. Exercise plays a vital role in health and wellness. Classes Classes include line dance, cardio plus, and Zumba. These courses 1,122 contribute to bone density improvement, increased muscle strength, flexibility, the reduction of stress, and improved cardio. Table Table Tennis is available Monday -Friday, from 10:30am-3:30pm. Tennis Seniors have the opportunity to drop in and play to gain exercise 42 and socialization. Every Wednesday at 10am, seniors join a staff member for a Walk & Talk short, leisurely walk around the Community Center and 12 surrounding areas. Mahjong On Fridays, Seniors can stop by and play Mahjong from 1-3pm. 36 once again. Mahjong equipment is provided at the front desk. Monthly Monthly bus passes can be mailed to seniors to provide a way Bus Passes for seniors to purchase their pass. The monthly bus pass is $5 19 per month. Weekly Movie Movies are shown on a theater size screen every Wednesday. 22 Average/Week 11 Notary Notary services are limited to three signatures or thirty minutes Services Per appointment every second and fourth Tuesday of each 3 month by appointment. Every Wednesday, from 9am to 1 pm, Matthew Castillo from Veteran Peer Access Network is available at the Community Veteran Peer Center to assist Veterans and family members to various Access Network services such as mental health treatment, substance abuse 2 support, temporary and permanent housing, and more. Matthew Castillo is a representative for LA County Supervisory District 5. Support services include registering members for trips, signing Meeting: 63 Arcadia up new members, and handling the club's correspondence. A Passes Sold: 71 Travelers Club monthly club meeting is held at the Community Center to discuss Passengers: 119 future trips and provide a social gathering. Total: 253 Monday The Senior Monday Dance is back every first, third, and fifth Dance Monday from 1:30 to 3:30pm. Dancers can enjoy live music and 156 refreshments. Free Methodist Hospital held a Free Flu Shot Clinic at the Arcadia Flu Shot Clinic Community Center in December. There were 37 people 37 re istered. On December 3, 96 seniors attended the Holiday Brunch. The Holiday Brunch event included a nice meal, entertainment, and a craft everyone 96 enjoyed making. Bunco On December 10, 24 people participated in a Holiday themed Bunco. Everyone enjoyed food, snacks, and raffle prizes. 24 TOTAL Cumulative of programs, services, and special events. 3,225 Connection Total number of monthly newsletters distributed this month. 800 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE There are 31 Adult Basketball teams participating in the Fall season Adult Basketball at the Dana Middle School Gym. There is currently a Friday and 936 Sunday League offered. November The After School Playground Program is a free drop -in program for BS 257 youth in grades K-5. The program operates Monday through Friday CG 228 After School from school dismissal to 4:30pm through May 24, 2022. Six HA 240 Program elementary school playgrounds provide a variety of activities HO 256 including board games, crafts, and outdoor games to keep HR 254 participants safely engaged and entertained. LW 232 Total 1,467 Kid's Night Out took place on December 10 at the Arcadia Kid's Night Community Center. Participants took part in a winter themed Out evening. Parents were able to enjoy a night out while their kids 25 watched a movie, played games, participated in crafts, and had a delicious dinner with Recreation Staff and volunteens. Winter Camp is a safe, supervised, kid -friendly program held at Winter Camp Baldwin Stocker Elementary School Dec.20-23 and 27-30. Kids 320 ages 5-12 enjoyed fun activities, including crafts, board games, movies, and snacks. Merit Badge Merit Badge Classes are virtually offered to Scouts to earn badges Classes that help them to reach goals of being an Eagle Scout. 72 Breakfast with On December 4, the annual Breakfast with Santa event was held at Santa the Community Center. Participants enjoyed crafts, games, a hot 252 chocolate bar, breakfast, and a picture with Santa. On Saturday, December 4, the annual Snow Festival was held at Snow Festival the Community Center. Over 1,500 patrons stopped by to enjoy a 1,500 day filled with activities such as a sled run, glitter tattoos, train rides, and more. The Volunteen Program provides teenagers ages 14-18 with Volunteen valuable volunteer experiences which will help prepare them for 23 Volunteens Program college and future jobs. During the month of November Volunteens 197 hours assisted with the After School Program, Fall Camp, and Tech Talk. Wilderness Park Wilderness Park is now open for public use Monday through Sunday Public Use without reservations for small groups. 120 Wilderness Park Wilderness Park has Camping on the weekends for non-profit Rentals groups. 60 Community The Arcadia Community Center offers a wide range of classes for Center Classes all ages. Classes offered at this location include Zumba, gymnastics, 336 sewing, and chess. This interdepartmental joint use facility is used to offer more classes MEC Classes to the community. Classes offered at this location include guzheng, 47 karate, and belly dancing Dana Gym This AUSD joint use facility is used to offer more classes to the Classes community. Classes offered at this location include Total Body 299 Workout, volleyball, and badminton. Off -Site & Virtual Other classes that are offered at off -site locations or virtually Classes including multiple tennis courts, art classes, and music classes. 694 TOTAL 6,151 DECEMBER HIGHLIGHT Breakfast with Santa and Snow Festival On December 4, Recreation and Community Services held their annual Breakfast with Santa and Snow Festival event at the Community Center. At Breakfast with Santa, participants enjoyed crafts, games, hot chocolate bar, a picture with Santa, and an outdoor dining area next to the snow to enjoy their breakfast. The Snow Festival participants enjoyed a day filled with activities such as a sled run, glitter tattoos, train rides, and more! Special character appearances by Olaf and Flurry helped to complete the winter wonderland experience. WILDERNESS PARK Wilderness Park was open for public use Monday through Sunday from 8:30am to 4:30pm through December 12. Wilderness Park closed on December 13 due to mud slides and is currently closed until further notice. MERIT BADGE CLASSES DATE CLASS NAME PARTICIPANTS X PRICE OF CLASS TOTAL FEES December 4, 2021 Emergency Preparedness 10x$20 $200 December 4, 2021 Citizenship in the Nation 18x$20 $360 December 11, 2021 Citizenship in the Nation 11 x$20 $220 December 11, 2021 Reptile and Amphibian Stud 4x$20 $80 December 18, 2021 -Family Life 15x$20 $300 December 18, 2021 Camping 14x$20 $280 Total $1,440 WEEKEND RESERVATIONS DATE RESERVATION ATTENDANCE TOTAL FEES December 10-12,2021 Overnight 60 $300 Total $300 WALK IN - PUBLIC USE DATE ATTENDANCE December 1-4, 2021 70 December 5-12, 2021 50 December 13-30, 2021 PARK CLOSURE TOTAL 120 Normal % Expended Personnel Related: 38.89% Supplies & Services: 41.67% RECREATION DEPARTMENT FINANCIAL STATEMENT November 2021 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 727,800 $ 356,134 48.93 % 5502 Community Center $ 305,700 $ 117,605 38.47 % 5503 Dana Gym $ 213,600 $ 89,754 42.02 % 5504 Fee & Charge $ 423,800 $ 198,322 46.08 % 5505 Nature $ 148,300 $ 57,307 38.64 % 5506 Recreation/Fields $ 116,200 $ 39,763 34.22 % 5507 Senior Citizens $ 471,100 $ 172,583 36.63 % 5508 Camp $ 226,900 $ 72,179 31.81 % 5510 Youth Programs $ 462,800 $ 139,149 30.07 % 5520 Museum Education Center $ 48,000 $ 21,069 43.89 % Total Report $3,144,200 $1,263,865 40.02 % ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 34,100 $ 927 2.67 % 5503 Dana Gym $ 147,200 $ 103,053 70.01 % 5504 Fee & Charge Classes/ Activities $ 371,400 $ 239,861 64.58 % 5505 Nature $ 66,700 $ 17,617 26.41 % 5506 Recreation/Fields $ 61,000 $ 9,396 15.40 % 5507 Senior Citizen Classes/ Activities $ 127,000 $ 28,785 22.67 % 5508 Day and Sports Camps $ 190,500 $ 105,586 55.43 % 5510 Youth Programs $ 71,900 $ 19,145 26.63 % 5520 Museum Education Center $ 19,000 $ 10,437 54.93 % Total Report $1,088,800 $ 534,807 49.12 % Park and Recreation Facilities Fund Beginning Fund Balance Estimated Revenue: Dwelling Unit Fees Grant Revenues Interest Earnings Total Revenues Estimated Funds Available Proposed Expenditures: General Fund Overhead Capital Projects Total Expenditures Ending Fund Balance Net Change in Fund Balance FY20-21 FY21-22 FY21-22 Actual Actual as of 11/30/2021 Budaet 6,200,900 7,452,000 7,452,000 622,346 272,202 1,200,000 837,750 0 0 69,401 2,565 71,500 1,529,497 274,767 1,271,500 7,730,397 7,726,767 8,723,500 31,300 13,291 31,900 247,079 9,962 4,081,000 278,379 23,253 4,112,900 7,452,018 7,703,514 4,610,600 1,251,118 251,514