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Home My WebLink AboutLB Agenda: 01/20/22CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, January 20, 2022 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Library Administration Office at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 COVID-19 NOTICE This meeting of the Library Board of Trustees will take place in a hybrid format. Pursuant to the Brown Act and AB 361, the Library Board may meet virtually or in-person. This meeting is open to the public for in-person attendance and public comment; however the public is also welcome to submit public comment virtually by using the following link: https://us02web.zoom.us/j/83794707828?pwd=cWpMa2Y2QjJJdWJ2OGZYditGZnp5UT09 You can also dial in using your phone: Conference Line: +1 (669) 900-9128 US Access Code: 691025 Meeting ID: 837 9470 7828 How to Submit Public Comment: Please submit your comments via email to PublicLibrary@ArcadiaCa.gov Comments must be received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. In-person attendance is subject to Los Angeles County Department of Public Health regulations for COVID-19 mitigation. The City of Arcadia reserves the right to limit or deny access to City facilities. The use of face coverings is required for in-person attendance. Please contact the Administration Office at (626) 821-5573 for more information. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Miriam Carter, Chair Elizabeth Renfrew, Chair Pro-Tempore Alice Wang, Trustee Barbara Delphey, Trustee Carlton Seaver, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Monthly Statistical Reports: November/December 2021 c. Monthly Report Narrative: November/December 2021 d. Staff Reports to Council:  Accept Donation of $5,000 from Seaver Trust e. Financial Report: December 2021 f. Staff Update g. Policy Manual Update: Staff Informational Report on Automatic Renewal h. Gilb Museum of Arcadia Heritage i. Calendar of activities for Children’s Services: January & February 2022 j. Calendar of activities for Adult and Teen Services: January 2022 k. Flyers/articles/attachments  Coursera  Winter Reading Challenge: Read for a Better World  Pasadena Humane: Wiggle Waggle Waggin’ l. Featured Historical Photo:  Stairway to the Stars CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of November 18, 2021 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to February 17, 2022 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. November Fiscal Year to Date November November Average 2021 2021-22 2020-21 2020 2019 2019-21 ACCOUNT SERVICES Gate count 19,220 91,945 0 0 34,826 18,015 Circulation 45,872 211,339 90,166 17,266 75,938 46,359 Adult 7,426 36,517 12,659 2,455 11,699 7,193 Teen 1,272 7,251 2,436 465 1,762 1,166 Juvenile 23,376 110,907 32,099 6,386 34,441 21,401 Digital Collection 4,089 22,041 35,568 6,572 5,446 5,369 In-House Use check-ins 9,709 34,623 7,404 1,388 22,590 11,229 Express Check 14,590 69,099 346 51 20,273 11,638 Registrations 275 1,550 752 128 268 224 Overdues 130 529 243 82 222 145 Reserves 1,692 10,384 34,717 7,463 1,352 3,502 TECHNICAL SERVICES Materials cataloged 917 4,198 4,402 1,023 1,010 983 Materials discarded 1,281 6,039 7,659 262 2,113 1,219 Interlibrary loan (ILL) 38 144 0 0 27 22 Bindery 26 71 81 12 14 17 Serials Processed 351 2,093 1,941 323 342 339 ADULT SERVICES Reference questions 2,031 11,165 7,367 1,977 2,208 2,072 Total Reference 1,151 5,978 4,489 1,234 1,124 1,170 Total Other 880 5,187 2,878 743 1,084 902 Adult Programs (virtual) 3 19 23 8 23 11 Views 144 1,342 1,287 467 289 300 Teen Programs (virtual) 2 7 10 3 10 5 Views 122 620 560 213 621 319 24/7 Reference email 100 294 294 12 243 118 CHILDREN'S SERVICES Reference questions 1,748 7,716 1,407 298 2,150 1,399 Total Reference 1,148 5,533 925 207 1,399 918 Total Other 600 2,183 394 91 751 481 Special programs (virtual) 13 39 41 9 7 10 Views/Participants 263 720 577 156 188 202 Storytime/Class Visits/Scouts 7 30 35 13 16 12 Views/Participants 168 688 489 256 825 416 STATISTICS Volunteer Hours 330 1,478 392 132 663 375 Website Visits 6,263 45,956 42,379 9,334 19 5,205 Other Service Point questions 1,154 5,719 5,386 972 1,316 1,147 REVENUES *Fines & Fees 2,260.85$ 29,907.70$ 4,632.67$ 747.30$ 3,405.24$ 2,137.80$ Auditorium -$ -$ -$ -$ 450.00$ 150.00$ Lost books 380.11$ 1,777.72$ 505.45$ 48.99$ 330.12$ 253.07$ ECC Registrations -$ -$ 60.00$ Gifts & grants 30,000.00$ 32,075.89$ 19,231.18$ -$ 2,000.00$ 10,666.67$ Passport Services 5,230.00$ 25,423.10$ 1,687.70$ 1,687.70$ 5,515.00$ 4,144.23$ Total 37,870.96$ 89,184.41$ 26,057.00$ 2,483.99$ 11,760.36$ 17,351.77$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2021-22 Information & Materials Management Program & Collection December Fiscal Year to Date December December Average 2021 2021-22 2020-21 2020 2019 2019-21 ACCOUNT SERVICES Gate count 17,153 109,098 0 0 32,188 16,447 Circulation 40,738 252,077 104,112 13,946 69,841 41,508 Adult 7,661 44,178 14,560 1,901 10,916 6,826 Teen 1,244 8,495 2,812 376 1,800 1,140 Juvenile 20,291 131,198 36,557 4,458 30,069 18,273 Digital Collection 4,193 26,234 41,849 6,281 4,675 5,050 In-House Use check-ins 7,349 41,972 8,334 930 23,593 10,624 Express Check 13,090 82,189 376 30 17,575 10,232 Registrations 204 1,754 843 91 183 159 Overdues 198 727 264 21 262 160 Reserves 1,495 11,879 41,314 6,597 1,196 3,096 TECHNICAL SERVICES Materials cataloged 1,073 5,271 5,236 834 749 885 Materials discarded 1,497 7,536 10,011 2,352 3,326 2,392 Interlibrary loan (ILL) 26 170 0 0 49 25 Bindery 25 96 99 18 37 27 Serials Processed 468 2,561 2,323 382 429 426 ADULT SERVICES Reference questions 2,285 13,450 9,063 1,696 2,199 2,060 Total Reference 1,215 7,193 5,308 819 1,071 1,035 Total Other 1,070 6,257 3,755 877 1,128 1,025 Adult Programs (virtual) 3 22 28 5 9 6 Views 133 1,475 1,726 439 195 256 Teen Programs (virtual) 2 9 11 1 8 4 Views 146 766 750 190 546 294 24/7 Reference email 30 324 336 42 261 111 CHILDREN'S SERVICES Reference questions 1,215 8,931 1,560 153 1,602 990 Total Reference 874 6,407 999 74 1,221 723 Total Other 341 2,524 473 79 381 267 Special programs 6 45 45 4 5 5 Views/Participants 125 845 614 37 166 109 Storytime/Class Visits/Scouts 12 42 45 10 10 11 Views/Participants 249 937 655 166 430 282 STATISTICS Volunteer Hours 206 1,683 432 40 474 240 Website Visits 5,853 51,809 50,047 7,668 0 4,507 Other Service Point questions 768 6,487 5,803 417 1,278 821 REVENUES Fines & Fees 2,046.45$ 31,954.15$ 5,036.16$ 403.49$ 3,234.25$ 1,894.73$ Auditorium -$ -$ -$ -$ 1,150.00$ 383.33$ Lost books 261.31$ 2,039.03$ 532.19$ 26.74$ 367.61$ 218.55$ ECC Registrations -$ -$ 780.00$ Gifts & grants -$ 32,075.89$ 19,311.18$ 80.00$ 8,000.00$ 2,693.33$ Passport Services 5,165.00$ 30,588.10$ 4,139.05$ 2,451.35$ 5,905.00$ 4,507.12$ Total 7,472.76$ 96,657.17$ 29,018.58$ 2,961.58$ 19,436.86$ 9,697.07$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2021-22 Information & Materials Management Program & Collection 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – NOVEMBER / DECEMBER 2021 Highlights: Staff attended a variety of community and organizational events including the Arcadia Chinese Association’s virtual Gala Fundraising event, Arcadia Historical Society, Women’s Club luncheon featuring Gene Glasco, City virtual holiday lunch, and Library Holiday breakfast. In addition, staff attended the Southern California Library Cooperative November meeting in which public library directors across Southern California meet to discuss state and regional issues. A few patron incidents arose this month. An unhoused individual sought medical attention. A frequent library patron, who usually complies, refused to wear a face covering inside the building and asked that the staff call the police to ask him to leave. Staff also took a deep dive into CA Penal Code section 415 (Disturbing the Peace) and worked with the City’s Human Resource Department to determine if this should be part of the Library’s Code of Conduct. It was determined that the Library’s Code of Conduct incorporated this already by providing staff the authority to ask anyone causing a disturbance to leave the library and/or the authority to call the police when deemed appropriate. The Friends of the Library hosted their annual Half-Price Book Sale in November. The California State Library began the process of creating a new five-year plan that will guide funding, resources, grants, and services over the next five years for California libraries. Adult Programs, Classes, Technology Literacy, and Events: Library patrons discovered Hama Bead Weaving during the November Adult Recess and created pop-up cards in December; craft kits were made available to adults who wanted a hands-on experience. December’s Adult Recess program ended a very successful adult program which began as Color Me Calm in December 2015 and transformed into Adult Recess in December 2016. Patrons loved the ability to meet their neighbors and build community connections. Staff enjoyed getting to know patrons on a first-name basis and the ability to connect with patrons who do not primarily identify as readers. The most successful aspects of Adult Recess will be essential aspects of our 2022 adult programs. November’s Learning Labs covered the Points of View Reference Center. This three- part class reviewed Points of View Reference Center basics and advanced searching tools. A microlesson was also shared on social media. Google Apps for Organization was also covered: this three-part class reviewed Google apps in Gmail, Google Calendar, and Google Keep and a microlesson was shared on social media. In December, Presentations 2.0 introduced students to new methods of creating presentations. Students discovered Crello and Google Slides. A microlesson was also shared on social media. Indulge Your Curiosity with Enki was the second Learning Lab in December. This three-part class delved into using Enki to discover new genres, books, and self-published authors. A microlesson was also shared on social media. The November online edition of the International Film Program aired featured Hara-Kiri: Death of a November Activity Visitors: 19,220 Holds Processed: 1,692 Physical Items Checked Out: 34,579 eBooks/Audiobooks/Magazines: 3,765 Programs/Attendance: 25/597* Passports Issued: 122 *In-Person and Virtual December Activity Visitors: 17,199 Holds Processed: 1,495 Physical Items Checked Out: 31,304 eBooks/Audiobooks/Magazines: 3,728 Programs/Attendance: 23/649* Passports Issued: 124 *In-Person and Virtual 2 Samurai, while December offered Balloon, both on Kanopy. Viewers were invited to discuss the film using the provided questions. Teen Programing: Staff collaborated with the Wellness Center and Arcadia High School Library to host Book Balance. Book Balance hopes to help teens tackle mental health and wellness topics through literature and discussion. Anxiety Relief for Teens was discussed in November. Make-it or Bake-it aired on November 24: students learned how to embroider. Staff collaborated with Arcadia High School Wellness Center and Go-Team Therapy Dogs to host De-stress Fest on December 9. This program took place on the Thursday before finals, during which students often feel stressed, overwhelmed, and imperfect, to better support student wellness. Students participated in mindful activities such as painting, tea making, and glitter jar crafting. Make-it or Bake-it aired on December 16. Students learned how to create paper snowflakes. The most popular activity was petting and cuddling with the emotional support animals provided by Go- Team Therapy. Students expressed their gratitude for the fun, interactive, and purposeful program. Children’s Programming and Services: The In-N-Out Cover to Cover reading program concluded in November with 919 active program participants who read and logged 12,984 books; 1,951 free burger gift cards were distributed to participants for their reading efforts. In November, children ages two to four years old enjoyed three Toddler storytimes, as well as one Family Storytime for ages two to eight years: over 80 people attended the four in-person, outdoor storytime programs. In December, there were four early literacy programs offered during the month with 63 children and their families attending the weekly in-person Toddler Storytime programs and 13 attending the in-person Family Storytime. In celebration of Diwali and diversity within the Arcadia community, Children’s Services staff prepared and distributed 150 Diwali themed StoryCraft kits to families in November. An accompanying recording with read-alouds and a craft demonstration generated 63 views. Gobble, Gobble Turkey Craft kits were distributed with an accompanying video: 200 kits were given away and the video attracted 97 views. Over 900 paper cranes have been donated to the Library’s 1,000 Paper Crane Community Project by community members and Library staff and are displayed in the Jerry Broadwell Children’s Room. The project is inspired by a children’s book 3 entitled, Sadako and the Thousand Paper Cranes written by Eleanor Coerr. Staff hosted an in-person Gingerbread StoryCraft program outdoors on the Library lawn in December. The 34 participants listened to gingerbread-themed stories and made two gingerbread crafts. Two hundred gingerbread craft kits were also prepared and distributed to families who did not attend the in-person program; 60 families also viewed an accompanying Gingerbread StoryCraft instructional video prepared by Library staff. In December, as part of the Middle Tuesday programs, 13 middle schoolers took part in stacking cup and puzzle challenges to win gift card prizes. Also in December, Children’s Services staff provided an in-person tour of the building for eight homeschool family members and shared information about available resources in the Adult and Teen Services section, the Children’s Room, Account Services, and the Friends’ Bookstore. Some of the participants commented that they were unaware of resources such as the monthly book club selections, the Great Courses, and back issues of periodicals. Customer Services: Passport Services processed 122 passports in November and 124 in December. Account Services Staff processed 1,692 holds in November and 1,495 in December. Account Services aides have been training to cover absences due to illness and vacations, and staffing will be increased by the addition of a new part-time tech after the interviews scheduled for January. Collections: Cataloging and Acquisitions continues working on Authority Database projects. This is part of the routine work to keep our databases/catalog up-to-date, consistent, and error-free. Occasionally, records are updated, for example, to reflect changes in accepted usage, as in the recent updating of the terms used to describe the internment of the Japanese at the beginning of World War II. At the request of Children’s Services, Staff ordered new covers for the children’s magazines; new labels were made, and the magazines were re-housed. They look very bright and inviting. The most popular item in the Adult collection in November was Shou Xi Yu Yi, by Rongpeng Xie, while in December it was Xun Qin ji, by Yi Huang. The most popular title in the Children’s collection for both November and December was the graphic novel Pokémon Adventures, by Hidenori Kusaka. For teens, the top title for both months was the graphic novel Naruto, by Masashi Kishimoto. In December, the most popular item in the Adult collection this month was Xun Qin ji , by Yi Huang. Staff continues to weed in preparation for the upcoming RFID project; much progress has been made. The Teen collection was extensively weeded making the shelves more open and inviting. Facilities and Technology: The vendor AMS received the library’s Wi-Fi equipment bid and installation of new WiFi hotspots were updated in the auditorium and Children’s Room. Preparations continued for the RFID project: The Library’s technology committee viewed presentations from Bibliotheca and FE Systems. Information Systems continued to update the Library’s web page, as well as to assist customers with their technology needs and questions. 4 Converge, the Library’s online payment system, has periodically been double charging patrons. The initial payment shows as declined, once the payment is processed again, it is approved, but later in the day the initial declined payment is also approved. Staff have been able to reverse all duplicate payments before any issues with patrons arise and staff are working with Converge to fix the problem. Chromebooks circulated seven times in November and eight times in December. Staff and Training: Adult Services staff attended training in November on Workforce Support’s Skillshare and Northstar programs, as well as an on-going class on Successful Supervision. In addition, Children’s staff attended Touchpoints in Libraries Training and continued to participate in the Building Equity Based Summers through California Libraries and Communities group. Other staff took advantage of training including A Supervisor’s Guide to Understanding and Managing Employees’ Rights: Labor, Leaves, and Accommodations. The New Aide rotation began at the beginning of November. This quarter’s Account Services aides learned how to do basic duties at the front desk such as check-ins and check-outs and creating new library accounts. In addition to shelving and shelf-reading, the aides assigned to the three public service areas are given special projects. Account Services aides help with Book drop check-in and the morning “pull” list, searching for claims returns, and sorting materials. Adult Services aides help with weeding and minor shifting projects. Children’s Services aides have had less time for special projects because there is a higher volume of materials to shelve in this department. One of the computer aides was trained to help with sorting and placing available holds on shelves. Computer aides will also be trained on assisting with bringing in donations during scheduled times. Adult Services staff attended training on creating winter reading challenges in December. Outreach/Collaboration/Volunteers: Staff attended the Southern California Library Cooperative meeting in December. This is a cooperative of 44 public libraries that work on public library resource opportunities and grants. They have retained an outside strategic planning group to work on a three-year strategic plan for the organization. They also reported out on the subcommittees, including the Technology Committee and the Audit and Finance Committee. The California State Library has also begun the process of creating a new five-year plan that will guide funding, resources, grants, and services over the next five years for California libraries. Our library benefits from membership with SCLC through grant opportunities and resource sharing. A good example is a two-year subscription to PressReader newspaper database which SCLC advocated for and made available to member libraries. Adult Services staff represented the Library at the Arcadia Chamber of Commerce’s Virtual Job Fair. They also attended the PTA Council meeting and the Arcadia High School PTSA meeting. Ed Anderson, of the Arcadia Historical Society generously donated a rare and collectible book for the Library’s Arcadia History Room collection. The first edition, original hardcover book, is a biography of Arcadia’s distinguished founding father and first mayor Elias Jackson (Lucky) Baldwin. Teen Services staff attend the Arcadia High School PTSA meeting in December, while the Adult Services staff attended the December meeting of the Huntington Westerners and met with the Department of Financial Protection and Innovation. Children’s Services staff attended Hugo Reid Elementary School’s monthly faculty meeting and presented the Library resources and services available to students, teachers, and parents. Staff hosted a Virtual Homeschool Exchange meeting and showed parents the available electronic resources provided by the Library that support student learning. Attendees noted they were not aware of these resources prior to attending the program. Children’s Services staff partnered with Dana Middle School Librarian 5 Cheryl Tarsala to acquire a selection of middle school textbooks. The 21 books are available for same day checkout at the Children’s Information Desk with an identification or Library card. Children’s staff hosted six virtual class visits for 150 Longley Way Elementary School first and second grade students as well as an in-person visit for special education students from Arcadia High School. Book Buddies continued into November. Transition Partnership Program (TPP) and Workability program resumed in October and continues into November and December. Students along with their coach come in on Tuesday and Wednesday mornings. An Independent Student Worker started on November 15. A blood drive event was hosted in the library’s west parking lot in early December. Adult Staff conducted research for Arcadia Historical Society members Beverly Street and Mike Vercillo regarding businesses that are no longer in business in Arcadia for their Tid Bits, a regular feature in their newsletter. Tid Bits was created by Carol Libby. Marketing and Publicity: The Library’s Social Media platforms continued to provide successful virtual outreach to the local community. As noted in previous months, the number of followers of the Library’s social media accounts continues to increase. Total participation in the Library’s social media platforms rose from 3,384 in September, to 3,411 in October, to 3,469 in November, though declining slightly in December. The Library regularly posts on Facebook, Instagram, Twitter, and the Library’s YouTube channel. November’s book displays in the Children’s Room featured Cooking with Young Chefs, Discover and Create, Happy Thanksgiving, Native American Heritage, and “November Is…” Adult Services offered a fall-themed bulletin board and individual book displays on Men’s Month or “Movember,” aviation-themed books, and books on writing for National Novel Writing Month (NaNoWriMo). December’s bulletin board urged customers to “Beat the Winter Blues” and featured books with blue covers. DATE: January 18, 2022 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director Library & Museum Services SUBJECT: DONATION IN THE AMOUNT OF $5,000 FROM THE RICHARD C. SEAVER TRUST FOR PURCHASE OF BOOKS FOR THE ARCADIA PUBLIC LIBRARY Recommendation: Accept SUMMARY The Richard C. Seaver ’78 Trust wishes to donate $5,000 to the Arcadia Public Library. Pursuant to City policy, any donation of $1,000 or more shall be approved by the City Council. It is recommended that the City Council accept the donation. DISCUSSION The Richard C. Seaver ’78 Trust, has offered a $5,000 donation to the Arcadia Public Library that will be used for the purchase of new books for the Adult collection. New books are among the most sought after and popular items in the Library’s collection. Generous cash donations such as this help the Library increase the number of new books available to the residents of Arcadia beyond the current capacity of the City’s General Fund. FISCAL IMPACT The Library’s collection is enhanced by the additional $5,000 of new materials that will be enjoyed by the public. RECOMMENDATION It is recommended that the City Council accept a donation of $5,000 from the Richard C. Seaver ’78 Trust for the purchase of books for the Arcadia Public Library. SUN MON TUE WED THU FRI SAT 1 Winter Reading Challenge Begins Sign-ups for all January Programs begins 10 -11 am: priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration 2 Library Closed 3 4 5 In-Person Program *Toddler Storytime 24—48 Months 10:30 am * Registration Required 6 7 8 9 Library Closed 10 11 12 In-Person Program *Toddler Storytime 24—48 months 10:30 am * Registration Required 13 14 15 16 Library Closed 17 Library Closed Martin Luther King, Jr. Day 18 In-Person Program Middle Tuesdays Backpack Scavenger Hunt 6th—8th Grades 3:30 pm 19 In-Person Program *Toddler Storytime 24—48 Months 10:30 am * Registration Required 20 Virtual Program *Virtual Book Buddies 4—6 Years 5:00 pm * Registration Required 21 22 In-Person Program *Books and Building Blocks 5—8 Years 2:30 pm * Registration Required 23 Library Closed 30 24 Winter Reading Challenge Ends 31 25 26 27 Virtual Program *Virtual Book Buddies 4—6 Years 5:00 pm * Registration Required In-Person Program *Family Storytime 2—8 Years 6:30 pm * Registration Required 28 29 In-Person Program *Lunar New Year Lantern Workshop 6—11 Years 2:30 pm * Registration Required Arcadia Public Library - Jerry Broadwell Children’s Room J A N U A RY 2 0 2 2 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes . Notify Library staff if you prefer not to be photographed. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. FOR EARLY LEARNERS IN-PERSON TODDLER STORYTIMES Wednesdays, January 12, 19, 26, 2022 at 10:30 am Best for Ages 24 to 48 Months Toddler storytime is back in-person! Join us for stories and activities just right for toddler aged children. The program will take place indoors in the Library’s Cay Mortenson Auditorium and all participants, ages 2 years and older, must wear a face covering throughout the program. Sign-up to participate, beginning Saturday, January 8, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: Open registration by phone or in-person. IN-PERSON FAMILY STORYTIME Saturday, January 27, 2022 at 6:30 pm For Ages 2 to 8 Years Join us for fun stories and activities for the whole family. The program will take place indoors in the Library’s Cay Mortenson Auditorium and all participants, ages 2 years and older, must wear a face covering throughout the program. Sign-up to participate, beginning Saturday, January 8, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: Open registration by phone or in-person. VIRTUAL BOOK BUDDIES Designed especially for kids ages 4 to 6 years old. Listen to fun stories read aloud by the Assisteens®, an auxiliary of the Assistance League of Arcadia. This is a virtual program hosted via Zoom.com. JANUARY SESSIONS Thursday, January 20; 5:00 pm Thursday, January 27; 5:00 pm January sign-ups begin Saturday, January 8, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: Open registration by phone or in-person. January 2022 Calendar of Events FOR KIDS WINTER READING CHALLENGE January 1—January 31. 2022 Throughout the month of January read and log just 20 minutes a day and help your community reach our community goal of 100,000 minutes! Log your minutes in the Beanstack site or app , beginning January 1—arcadiaca.beanstack.org. LUNAR NEW YEAR LANTERN WORKHOP Saturday, January 29, 2022 at 2:30 pm For Ages 6 to 11 Years Lanterns are an important part of the traditional Lunar New Year Celebration. Learn how to make three unique lanterns during this hands-on workshop. Then use your newly made lanterns to celebrate the Year of the Tiger! The program will take place indoors in the Library’s Cay Mortenson Auditorium and all participants, ages 2 years and older, must wear a face covering throughout the program. Space is limited and program registration is required. Sign-up to participate, beginning Saturday, January 8, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: Open registration by phone or in-person. LUNAR NEW YEAR LANTERN KITS Available January 31 —February 5, 2022 For Ages 6 to 11 Years Did you miss the Lunar New Year Lantern Workshop? If so, a limited supply of lantern kits will be available for pick-up in the Jerry Broadwell Children’s Room, beginning Monday, January 31, 2022, while supplies last. FOR MIDDLE SCHOOLERS MIDDLE TUESDAY BACKPACK SCAVENGER HUNT Tuesday, January 18, 2022 at 3:30 pm For 6th to 8th Graders School has resumed. Does your backpack have everything needed for the remainder of the school year? Spend your Tuesday afternoon outdoors on the Library lawn and play a round of Backpack Scavenger Hunt to find out. This program is designed exclusively for middle school students. Provide your own face covering, school backpack, as well as social distancing and the Library will provide the fun and prizes. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626-821-5566 www.ArcadiaCA.gov/Library SUN MON TUE WED THU FRI SAT 1 Lunar New Year Lantern Craft Kits Available 1/31-2/5 5—11 Years Operating Hours 2 3 4 5 Sign-ups for all February programs begins. 10 -11 am: Priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration. 6 Library Closed 7 Black History Month Inventor Kits Available 2/7-2/12 5—11 Years Operating Hours 8 In-Person Program Middle Tuesdays Minute-To-Win-It 6th—8th Grades 3:30 pm 9 In-Person Program *Toddler Storytime 24—48 Months 10:30 am * Registration Required 10 In-Person Program *Book Buddies 4—6 Years 5:00 pm * Registration Required 11 12 In-Person Program *Kindness Art Market 5—8 Years 2:30 pm * Registration Required 13 Library Closed 14 15 16 In-Person Program *Toddler Storytime 24—48 months 10:30 am * Registration Required 17 In-Person Program *Family Storytime 2—8 Years 6:30 pm * Registration Required 18 19 20 Library Closed 21 Library Closed Presidents’ Day 22 23 In-Person Program *Toddler Storytime 24—48 Months 10:30 am * Registration Required 24 Virtual Program *Virtual Book Buddies 4—6 Years 5:00 pm * Registration Required 25 26 27 Library Closed 28 Arcadia Public Library - Jerry Broadwell Children’s Room F E B R U A RY 2 0 2 2 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes . Notify Library staff if you prefer not to be photographed. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. FOR EARLY LEARNERS IN-PERSON TODDLER STORYTIMES Wednesdays, February 9, 16, 23, 2022 at 10:30 am Best for Ages 24 to 48 Months Toddler storytime is back in-person! Join us for stories and activities just right for toddler aged children. The program will take place indoors and all participants, ages 2 years and older, must wear a face covering throughout the program. Sign-up to participate, beginning Saturday, February 5, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. IN-PERSON FAMILY STORYTIME Thursday, February 17, 2022 at 6:30 pm For Ages 2 to 8 Years Join us for fun stories and activities for the whole family. The program will take place indoors and all participants, ages 2 years and older, must wear a face covering throughout the program. Sign-up to participate, beginning Saturday, February 5, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. BOOK BUDDIES Designed especially for kids ages 4 to 6 years old. Listen to fun stories read aloud by the Assisteens®, an auxiliary of the Assistance League of Arcadia. This program will be hosted in-person and virtually as indicated. FEBRUARY SESSIONS Thursday, February 10; 5:00 pm - In-Person Thursday, February 24; 5:00 pm - Virtual via Zoom.com February sign-ups begin Saturday, February 5, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. February 2022 Calendar of Events FOR KIDS LUNAR NEW YEAR LANTERN CRAFT KITS Available January 31 — February 5, 2022 For Ages 5 to 11 Years Did you miss the Lunar New Year Lantern Workshop? If so, a limited supply of lantern kits will be available for pick-up in the Jerry Broadwell Children’s Room, beginning Monday, January 31, 2022, while supplies last. BLACK HISTORY MONTH INVENTOR KITS Available February 7 — February 12, 2022 For Ages 5 to 11 Years Did you know that in 1923, African-American inventor Garrett Morgan patented the three-way traffic signal? In celebration of Black History Month and some of the everyday conveniences discovered by black inventors, the Library’s Jerry Broadwell Children’s Room will offer Black History Month Inventor Kits. A limited supply of kits will be available, while supplies last, beginning Monday, February 7, 2022. IN-PERSON KINDNESS ART MARKET Saturday, February 12, 2022 at 2:30 pm For Ages 5 to 8 Years Let’s grow kindness all around us! Visit the Library’s Art Market and receive special APL dollars to purchase a variety of supplies to make kindness-themed crafts. All materials will be provided and available while supplies last. The program will take place indoors and all participants, ages 2 years and older, must wear a face covering throughout the program. Space is limited and program registration is required. Sign-up to participate, beginning Saturday, February 5, 2022. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. FOR MIDDLE SCHOOLERS MIDDLE TUESDAY MINUTE-TO-WIN-IT CHALENGE Tuesday, February 8, 2022 at 3:30 pm For 6th to 8th Graders Are you ready to be challenged? Compete with other middle schoolers to complete simple challenges in 60 seconds or less. The player who wins the most challenges will win their choice of gift card prize offerings. Provide your own face covering, school backpack, as well as social distancing and the Library will provide the fun and prizes. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626-821-5566 www.ArcadiaCA.gov/Library Adult and Teen Services Calendar of Events January 2022 Mon Tues Wed Thurs Fri Sat Teen Zone 3:30-5 PM Auditorium Winter Reading Challenge Continues The Movies You Missed 6 PM Auditorium Teen Zone 3:30-5 PM Auditorium Winter Reading Challenge Continues Winter Reading Challenge Continues Winter Reading Challenge Community Craft Circle 7 PM Teen Central Library Closed Teen Zone 3:30-5 PM Auditorium Book Balance 12:15 PM AHS Teen Zone 3:30-5 PM Auditorium Bookish 10 AM Auditorium Teen Zone + Craft 3:30-5 PM Auditorium Teen Zone 3:30-5 PM Auditorium Teen Zone 3:30-5 PM Auditorium Winter Reading Challenge Ends 5 13 Book Balance 12:15 PM AHS 8 7 6 12 11 10 17 15 18 14 21 Teen Zone + Origami Contest 3:30-5 PM Auditorium 20 19 22 24 25 26 29 28 27 31 4 3 Teen Zone 3:30-5 PM Auditorium Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, and more! Link available on our homepage. Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required Teen Zone 3:30-5 PM Auditorium Adult and Teen Services Calendar of Events January 2022 Arcadia Public Library 20 West Duarte Road Arcadia, CA. 91006 626.821.5569 www.arcadiaca.gov/library Connect with us on social media! The Movies You Missed Donut King Wednesday, January 19th 6pm Auditorium USA, 2020 1 hour, 30 minutes This documentary tells Ted Ngoy's story, fate, love, survival, hard knocks, and re- demption as it depicts Cambodian refugees opening independent donut shops throughout southern California. Watch the film and stay for the after-movie discussion. Bookish Electric Universe by David Bodanis January 25th 10 AM Cay Mortenson Auditorium Join fellow bookish readers for fun and interesting discussions! In January we will discuss Electric Universe: “Tales of romance, divine inspiration, and fraud in the story of how electricity, which permeates our universe, came to permeate our lives as well.” Registration not required. Community Craft Circle Tuesday, January 4th 7 PM Teen Central Come and craft with your community! Bring the project you are currently working on and connect with your fellow crafters. Be sure to bring what you need for your project, only limited supplies will be available such as scissors and glue sticks. Don’t have a craft project you’re currently working on? Come and color a community art poster that will be displayed in the library when completed. Registration not required, drop-ins welcome. Teen Zone Monday—Thursday *unless otherwise noted 3:30 PM – 5 PM Auditorium Hangout with your friends in Teen Zone. Do homework, play games with friends, and enjoy a space just for teens! Fun activities will be hosted during Teen Zone: Origami Contest on January 13th and a Chinese New Year Craft on January 25th. Winter Reading Challenge: Read for a Better World January 1 - 31, 2022 ArcadiaCA.Beanstack.org Get cozy with a good book! Throughout January, log your reading in Beanstack for our first ever community- wide, all ages winter reading challenge. Read and log just 20 minutes a day and help your community reach our goal of 100,000 minutes. Compete as a community against other communities for prizes including book collections, signed books, and virtual au- thor visits. Book Balance January 6th: Darius The Great is Not Okay January 25th: Atomic Habits First half of lunch AHS Library Media Center Bring your friends and join our Teen Librarian for Book Balance to discuss great books and wellness topics. Learn essential skills & elevate your career We’re partnering with Coursera –the world’s learning platform –to provide our patrons with a transformative learning experience that empowers all of you to thrive at your job and drive positive change in your career development. Master the most in-demand skills Impactful Specializations in technology and business Make progress at your own pace Bite-sized sessions that fit right into your schedule Earn a university certificate Certifications can be shared on your business profile Arcadia Public Library 20 W. Duarte Road Arcadia, CA. 91006 www.ArcadiaCA.gov/Library 626) 821-5569 3,000+ cutting edge courses taught by top instructors from 190 of the leading universities and organizations Enrolling is easy, just visit www.library.ca.gov/services/to-public/career-pathways & get started today! Monday-Thursday 10 AM-9 PM Friday-Saturday 10 AM-6 PM Stay Connected with Us! Winter Reading Challenge: Read for a better world J A N U A R Y 2 0 2 2 C O M M U N I T Y R E A D I N G C H A L L E N G E F O R A L L A G E S ! R E G I S T E R & L O G Y O U R M I N U T E S : A R C A D I A C A .B E A N S T A C K .O R G J O I N T H E C O N V E R S A T I O N : #W I N T E R R E A D 2 0 2 2 #R E A D F O R A B E T T E R W O R L D ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM R E A D & L O G J U S T 2 0 M I N U T E S A D A Y A N D H E L P Y O U R C O M M U N I T Y R E A C H O U R G O A L O F 1 0 0 ,0 0 0 M I N U T E S ! C O M P E T E A S A C O M M U N I T Y A G A I N S T O T H E R C O M M U N I T I E S N A T I O N W I D E F O R P R I Z E S I N C L U D I N G B O O K C O L L E C T I O N S , S I G N E D B O O K S , & V I R T U A L A U T H O R V I S I T S . Donate gently used blankets and towels, fleece, newspaper, and egg cartons at the Arcadia Public Library throughout January 2022. Or donate directly: pasadenahumane.org /give/donate/wish-list Saturday, February 5, 2022 Presentation: 11 AM Cay Moretenson Auditorium Wiggle Waggle Waggin': 11 AM - 1PM West Parking Lot Free Pet ID Tags Join us for a presentation by Pasadena Humane! Get more information about their services and how to get involved with the organization. Information on fostering, volunteering, programs, and field services will be discussed. Pasadena Humane Presentation + Wiggle Waggle Waggin' ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM FEATURED HISTORICAL PHOTO Stairway to the Stars Fifty years ago, Arcadia’s float entry in the 1972 Pasadena Tournament of Roses was called "Stairway to the Stars." It featured a large, stylized piano keyboard. The Arcadia Rose Court, wearing blue and white, waved to the crowd from the float. If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room located at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History Room is shown by appointment only. Call 626‐821‐5569 for more information on the Library’s collection or 626‐574‐5440 for more information about the Museum’s collection. Photograph courtesy of Arcadia Public Library, Arcadia, CA. ID 1303 (12/21‐1/22) LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, NOVEMBER 18, 2021 CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:32 p.m., in the Conference Room of the Library. PLEDGE OF ALLEGIANCE – Trustee Elizabeth Renfrew ROLL CALL: Chair Miriam Carter; Trustees Barbara Delphey, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Councilmember Paul Cheng (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles, Pat Smith ABSENT – None PUBLIC COMMENTS – None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Wang reported on a very profitable fundraising sale at the Bargain Box Thrift Store. City Councilmember Cheng reported on Councilmember Roger Chandler’s passing and informed the Board that the memorial service will be private. He reported that the vacancy left by Councilmember Chandler will be discussed by City Council at the end of November; updated the Board on recent ACA, Diwali, and Arcadia High School events, and the successful Arcadia clean-up day. Councilmember Cheng also described the well-attended Veteran’s Day commemoration and discussed his efforts on behalf of local veterans. Trustee Renfrew reported on the Friends’ book sale in early November: the sale netted $800 or so and helped reduce the Book Store’s inventory. The next sale is planned for April. She also mentioned that the Friends are receiving many donations of Chinese-language books and could use volunteers to help sort them; she asked as well for more volunteers for the Book Store. Trustee Delphey informed the Board about the new signage for the Book Store in honor of Doris and Jerry Selmer. The Friends will meet again in January. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley invited the Board to the Library’s Holiday Staff Party on Thursday, December 16, and invited them to participate in the Secret Santa gift exchange. She reminded the Board that the Library will be closed on Christmas and New Year’s Eve. Library staff will participate in the Downtown Arcadia Holiday Festival on Saturday, December 4. Financial Report: FY 2020-21 YE Close; October 2021: The year-end report for 2020-21 is almost complete: 90.32% of the budget was spent, which is within budget. The current report runs through the end of October, it also shows that the Library’s spending is on target. Monthly Statistical Report: October 2021: Director Bradley noted the gate count has been low, but many things are still being done remotely. The number of reference questions has increased, however, as have program attendance and the number of passports processed. A discussion about the percentage of fines paid and collection procedures followed. Monthly Report Narrative: October 2021: The Director reviewed the October monthly report and discussed PressReader, the new newspaper and magazine database, staffing issues, and building repairs. Trust Account Report – Friends of the Library: Director Bradley presented the Trust Account report and explained the Friends of the Library’s purpose, organization, and how the funds the Friends raise support Library programming. She went over how this year’s funds were allocated and what they will be used for in detail. Staff Reports to City Council: Yamada Enterprises for Phase Two of New Furniture. The expenditure covered in this Staff Report will fund the second, and final, phase of a project to update the furniture in the Children’s Room. This order will add new study carrels along the wall opposite the ones installed this past fiscal year. The new carrels will allow better sightlines for staff and offer customers charging outlets. Staff Update: The last applicant from the most recent Library Aide recruitment list was interviewed. With less than three applicants on the list, a new Aide recruitment will open in the near future. The current recruitment for two half-time Library Techs will close on November 29. Applicants who can move up through the organization as they gain experience are particularly valued. COVID-19 Updates: Director Bradley reminded the Board that the only protective measure that the County Board of Supervisors requires is that masks be worn in the building. For the time being, such other measures as social distancing or temperature checks are not required. Policy Manual Update: Fines, Renewals. Library staff presented a proposal to automatically renew items for one three-week period to decrease fines and improve customer service. A lengthy discussion followed about how the plan would work and how statistics would be collected. Holiday Celebration/Staff Cookies: The Director asked the Board if they would like to continue the long Library Board tradition of bringing cookies for Library staff before the holidays. The Board agreed to take turns providing five dozen cookies (homemade or store-bought) each day before and after the Christmas break. Chair Carter offered to updateTrustee Seaver. The schedule will be as follows: December 20 Trustee Delphey December 21 Trustee Wang December 22 Trustee Renfrew December 27 Chair Carter December 28 Trustee Seaver Gilb Museum of Arcadia Heritage: Museum staff are getting ready for the Snow Festival on December 4: they will provide materials for a snow globe craft. The Museum participated in the Recreation Department’s celebration of Veterans Day: 115 guests visited the Museum to see the new veterans’ kiosk. Calendar of Activities for Children’s Services: December 2021: It was noted that the Calendar needs to be corrected as the Library is closed on December 24. Director Bradley noted that programming will resume in the auditorium in December. Calendar of Activities for Adult and Teen Services: December 2021: The Teen Librarian is actively recruiting for the Teen Advisory Group (TAG) Team and hoping to restart the Smart Squad in January. Chair Carter suggested the Library do more to promote Library programming at the Recreation Center, including advertising Library programs on the digital board. Flyers/Articles/Posters/Attachments: The Director encouraged the Board to read the attached article on Brooklyn Public Library’s successful efforts to encourage the public to return materials without resorting to fines. She also reviewed flyers promoting the Library’s new online resources. Library Board Photo: The annual Board Photo was taken earlier in the meeting as Trustee Seaver needed to leave early. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of October 21, 2021 Recommended action: Approve The motion to accept the Minutes of October 21, 2021, was moved by Trustee Renfrew, seconded by Trustee Delphey, and carried on a voice vote. AYES: Chair Carter, Trustees Delphey, Renfrew, Wang NOES: None ABSENT: Trustee Seaver ADJOURNMENT Chair Carter adjourned the meeting at 6:16 p.m. to January 20, 2022, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Miriam Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith