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HomeMy WebLinkAboutItem 13f - Accept Live Oak Rehabilitation Improvements DATE: January 18, 2022 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Kevin Merrill, Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR THE LIVE OAK AVENUE REHABILITATION IMPROVEMENTS FROM SANTA ANITA AVENUE TO THE EASTERLY CITY LIMITS AS COMPLETE Recommendation: Approve SUMMARY On July 6, 2021, the City Council awarded a contract to Gentry Brothers, Inc. in the amount of $1,083,045.23, plus a 10% contingency, for the rehabilitation of Live Oak Avenue between Santa Anita Avenue and the Easterly City Limits. There were three (3) change orders and adjustments in quantities that decreased the contract by $38,501.97. The terms and conditions of this project have been complied with, and the required work has been performed to the City’s satisfaction, for a final cost of $1,044,543.26. It is recommended that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract. BACKGROUND This project was the Arterial Pavement Rehabilitation of Live Oak Avenue between Santa Anita Avenue and the Easterly City Limits. This segment of Live Oak Avenue had an average Pavement Condition index (“PCI”) rating as low as 28 for the eastbound direction and 42 for the westbound direction. Improvement of Live Oak Avenue is in line with the City’s continued efforts to maintain a goal of a PCI rating of 65 or greater for all arterial streets. The rehabilitation included removing and replacing isolated sections of pavement and grinding and resurfacing the entire street with 2-inches of new asphalt. The project also included curb ramp, sidewalk, driveway, curb and gutter repairs, drainage improvements, new vehicle loop detectors, removal of two mid-block crosswalks at Louise and Third Live Oak Avenue Pavement Rehab January 18, 2022 Page 2 of 3 Avenue, and removal of seven Ficus trees. The City contracted with Kreuzer Consulting Group (“KCG”) for the project design services. The project was advertised for bids in May 2021, and bids were opened on June 10, 2021, with Gentry Brothers, Inc. as the qualifying low bidder. A contract in the amount of $1,083,045.23, plus a 10% contingency, was awarded by the City Council on July 6, 2021. DISCUSSION All elements of the project were completed within budget. There were two minor delays due to delivery of additional hand railing material and a sub-contractor failing to install vehicle loop detectors in a timely manner. There were three (3) change orders for a total credit of $38,501.97. The following is a summary of the change orders: Change Order #1 (drainage improvements) $24,400 Change Order #2 (curb ramp hand railing) $4,600 Change Order #3 (striping and final adjustment in quantities) $(67,501.97) Total = $(38,501.97) The first change order was to add drainage improvements to eliminate continuous water ponding in the gutter between Louise Avenue and Greenfield Avenue. Two catch basins and a segment of pipe were installed along the north side of Live Oak Avenue from El Capitan Avenue to an existing catch basin west of Greenfield Avenue. A catch basin was installed at the northeast corner of Louise Avenue and Live Oak Avenue with a pipe connected to a drywell installed by a separate contractor. These improvements addressed historical water ponding issues. The second change order was to add construction of a new hand railing at the northeast corner of El Capitan and Live Oak Avenues. The third and final change order was required for additional striping improvements and a reduction in overall quantity of materials. The total of all change orders is a credit of $38,501.97, which is a 4% decrease to the contract, well within the original budget. With the adjustment for these change orders, the final cost of the project is $1,044,543.26. FISCAL IMPACT The original budget available for the project was $1,100,000, with $900,000 from Proposition C funds and $200,000 from Transportation Impact funds. With an additional appropriation of $260,000 from Measure R funds, the final total budget was $1,360,000. The design cost for the entire project was approximately $82,000. The remaining budget for this contract was $1,278,000. With the bid amount of $1,083,045.23, and three Live Oak Avenue Pavement Rehab January 18, 2022 Page 3 of 3 change orders totaling to a credit of $38,501.97, the final cost is $1,044,543.26. There are sufficient funds in the budget to cover the entirety of the project costs. RECOMMENDATION It is recommended that the City Council accept all work performed by Gentry Brothers, Inc. for the Live Oak Avenue Rehabilitation improvements from Santa Anita Avenue to the Easterly City Limits as complete, and authorize the final payment to be made in accordance with the contract documents.