HomeMy WebLinkAboutItem 13f - Accept Live Oak Rehabilitation Improvements
DATE: January 18, 2022
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Kevin Merrill, Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR
THE LIVE OAK AVENUE REHABILITATION IMPROVEMENTS FROM
SANTA ANITA AVENUE TO THE EASTERLY CITY LIMITS AS
COMPLETE
Recommendation: Approve
SUMMARY
On July 6, 2021, the City Council awarded a contract to Gentry Brothers, Inc. in the
amount of $1,083,045.23, plus a 10% contingency, for the rehabilitation of Live Oak
Avenue between Santa Anita Avenue and the Easterly City Limits. There were three (3)
change orders and adjustments in quantities that decreased the contract by $38,501.97.
The terms and conditions of this project have been complied with, and the required work
has been performed to the City’s satisfaction, for a final cost of $1,044,543.26. It is
recommended that the City Council accept the project as complete and authorize the final
payment in accordance with the approved contract.
BACKGROUND
This project was the Arterial Pavement Rehabilitation of Live Oak Avenue between Santa
Anita Avenue and the Easterly City Limits. This segment of Live Oak Avenue had an
average Pavement Condition index (“PCI”) rating as low as 28 for the eastbound direction
and 42 for the westbound direction. Improvement of Live Oak Avenue is in line with the
City’s continued efforts to maintain a goal of a PCI rating of 65 or greater for all arterial
streets.
The rehabilitation included removing and replacing isolated sections of pavement and
grinding and resurfacing the entire street with 2-inches of new asphalt. The project also
included curb ramp, sidewalk, driveway, curb and gutter repairs, drainage improvements,
new vehicle loop detectors, removal of two mid-block crosswalks at Louise and Third
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January 18, 2022
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Avenue, and removal of seven Ficus trees. The City contracted with Kreuzer Consulting
Group (“KCG”) for the project design services.
The project was advertised for bids in May 2021, and bids were opened on June 10, 2021,
with Gentry Brothers, Inc. as the qualifying low bidder. A contract in the amount of
$1,083,045.23, plus a 10% contingency, was awarded by the City Council on July 6, 2021.
DISCUSSION
All elements of the project were completed within budget. There were two minor delays
due to delivery of additional hand railing material and a sub-contractor failing to install
vehicle loop detectors in a timely manner.
There were three (3) change orders for a total credit of $38,501.97. The following is a
summary of the change orders:
Change Order #1 (drainage improvements) $24,400
Change Order #2 (curb ramp hand railing) $4,600
Change Order #3 (striping and final adjustment in quantities) $(67,501.97)
Total = $(38,501.97)
The first change order was to add drainage improvements to eliminate continuous water
ponding in the gutter between Louise Avenue and Greenfield Avenue. Two catch basins
and a segment of pipe were installed along the north side of Live Oak Avenue from El
Capitan Avenue to an existing catch basin west of Greenfield Avenue. A catch basin was
installed at the northeast corner of Louise Avenue and Live Oak Avenue with a pipe
connected to a drywell installed by a separate contractor. These improvements
addressed historical water ponding issues. The second change order was to add
construction of a new hand railing at the northeast corner of El Capitan and Live Oak
Avenues. The third and final change order was required for additional striping
improvements and a reduction in overall quantity of materials. The total of all change
orders is a credit of $38,501.97, which is a 4% decrease to the contract, well within the
original budget. With the adjustment for these change orders, the final cost of the project
is $1,044,543.26.
FISCAL IMPACT
The original budget available for the project was $1,100,000, with $900,000 from
Proposition C funds and $200,000 from Transportation Impact funds. With an additional
appropriation of $260,000 from Measure R funds, the final total budget was $1,360,000.
The design cost for the entire project was approximately $82,000. The remaining budget
for this contract was $1,278,000. With the bid amount of $1,083,045.23, and three
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January 18, 2022
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change orders totaling to a credit of $38,501.97, the final cost is $1,044,543.26. There
are sufficient funds in the budget to cover the entirety of the project costs.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Gentry Brothers,
Inc. for the Live Oak Avenue Rehabilitation improvements from Santa Anita Avenue to
the Easterly City Limits as complete, and authorize the final payment to be made in
accordance with the contract documents.