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HomeMy WebLinkAboutHR Meeting Minutes: 11-04-21HUMAN RESOURCES COMMISSION SPECIAL MEETING MINUTES THURSDAY, NOVEMBER 4, 2021 CALL TO ORDER — Chairperson Jeong called the Special Meeting to order at 5:30 p.m. in the Council Chambers. PLEDGE OF ALLEGIANCE — Chairperson Kaitlyn Jeong ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Jeong, Rodriguez, Rock, and Eskander ABSENT: Commission Member Tseng SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None PUBLIC COMMENTS — None REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None REPORTS FROM CITY COUNCIL LIAISON — Council Member Sho Tay absent. CONSENT CALENDAR a. Approve the Regular Meetinq Minutes from October 14. 2021 Recommended Action: Approve AYES: Commissioners Jeong, Rodriguez, Rock and Eskander NOES: None ABSENT: Commissioner Tseng 2. REGULAR ITEMS a. Recommendation to Approve the Revised Classification Specification for the Position of Senior Code Services Officer. Recommended Action: Approve Ken Fields, Building Official, presented this item. The specification changes will add "any combination" language for experience/qualifications and allow a one-year grace period to obtain the Code Enforcement Officer certification. The additional language allows for greater flexibility when considering most qualified applicants, and the one-year grace period is consistent with other positions requiring certification. Commission Member Rock asked whether the changes expand the candidate pool enough to fill the vacancy and asked about the 832 PC certification. Building Official Ken Fields stated the changes would expand the pool sufficiently, and the certification is required for administrative citation and right to privacy regulations. 11/04/2021 Commission Member Eskander asked what would happen if an employee does not receive the required certification within the one-year grace period, whether extensions would be provided, and whether the City would pay for the certification. Human Resources Administrator Shama Curian explained it would be dependent on specific circumstances, such as whether the positions were filled through a promotion or new hire, and extensions could potentially be granted if there were extenuating circumstances. Further, the City has a tuition reimbursement program through which the certification costs can be applied. Commission Member Rodriguez asked about how "any combination" would be applied, such as whether education and experience is one-to-one. Human Resources Administrator Shama Curian stated that the Department makes an assessment on a case -by -case basis to determine whether the combination of experience, training, and education is sufficient to fulfil the duties of the job. Commission Member Rock added that many agencies are adding "any combination" language, and as long as the nexus is established, the City is okay to make the determination. Chairperson Kaitlyn Jeong asked whether the new language impacts other Code Officers. Human Resources Administrator Shama Curian explained that the union was notified, and no one was affected. It was moved by Commissioner Rock, seconded by Eskander and carried on roll call to approve the revised classification specification for the position of Senior Code Services Officer. Roll Call: AYES: Commissioners Jeong, Rock, Rodriguez, and Eskander NOES: None ABSENT: Commissioner Tseng ADJOURNMENT Chairperson Jeong adjourned the meeting at 5:46 p.m. to Thursday, December 9, 2021, at 5:30 p.m. in the City Council Chambers located at 240 W. Huntington Drive, Arcadia. T.d ResourcesHuman A• • Kaitlyn Jeong Chairperson 11 /04/2021