Loading...
HomeMy WebLinkAboutRP Agenda: 02/09/22CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, February 9, 2022, 6:00pm Location: Virtual Meeting COVID-19 NOTICE As part of the City of Arcadia's COVID-19 transmission mitigation efforts, Arcadia Recreation and Parks Commission Meetings are closed to the public. Pursuant to the Brown Act, Assembly Bill 361 Section 3(e)(3), California Government Code Section 54953 (e)(3), the Arcadia Recreation and Parks Commission will meet virtually. The public is welcome to listen to the Arcadia Recreation and Parks Commission by calling 1-669-900-6833, Meeting ID: 817 0778 4123, Passcode: 623670. How to Submit Public Comment: Citizens who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time and words allotted. 1. Email: Please submit your comments via email to Candice Cheung, at Ccheung@arcadiaca.gov so that it is received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. 2. Phone: A conference line has been established for public comment. Your call will be recognized in the order it was received. Please keep your phone on MUTE until you are recognized for public comment. Conference Line: 1-669-900-6833 Meeting ID: 817 0778 4123 Passcode:623670 Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. $R49 UXH RMJ.3AM I *,it : 626-574-5455) o i*�±--4448 J\11JAWTi'43!Zf)Ta Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. 40WOh flLFh 7ri�0hiAF.wfi96z-Wft 17H t7 iN4-A-5 Ji*� *thIL-&-bD-=iVWiAT1 1irij1 iiE `IKA#Ar, ( Etit : 626-574-5455), iMM* )Hj� 72 �l�ef#�i�7co Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Peter Chu, Chairperson Valerie Cheung, Vice -Chairperson Randy Fowler, Commission Member Steve Swinney, Commission Member Karen Yu, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of January 12, 2022 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates a. Newcastle Park Project b. Longden Field Proposal b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to March 9, 2022, at 6:00pm to meet virtually. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, JANUARY 12, 2022 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Chu called the meeting to order at 6:00pm in the Recreation Conference Room. PLEDGE OF ALLEGIANCE — Chairperson Chu ROLL CALL OF COMMISSIONERS PRESENT: Chu, Cheung, and Fowler EXCUSED: Yu ABSENT: Swinney A motion was made by Chairperson Chu, seconded by Commissioner Fowler, and unanimously carried on roll call vote to excuse Commissioner Yu. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Fowler reported streetlights are still out in his neighborhood from the December storms. Commissioner Fowler asked Director of Public Works Service (DPWS) Paul Cramner if there is an approximate timeline they will be fixed. DPWS Cramner responded a team was sent out to assess all street lighting. The team found many individual lights are out in the City, not full grids. A prioritized report will be given to Southern California Edison for repairs. Chairperson Chu reported his family was directly affected by the COVID-19 over the holidays which had him homebound. Chairperson Chu reported the rain did not seem to negatively impact the southern areas of the City. Commissioner Chu reported he has driven by the parks and noticed there have been more patrons safely enjoying the outdoors. Vice -Chairperson Cheung thanked the Recreation and Community Services Department for assisting with the Santa Letters. The children really enjoy them, including her own kids. Vice - Chairperson Cheung reported her children's teams are not practicing as much with the current COVID-19 surge and hopes practices will pick back up soon, as normal. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Tay reported on the new compost requirement the trash company is implementing starting January 2022. Residents and businesses will be required to compost all food waste with all green waste. Mayor Tay reported Public Works Services Department will be offering free compost buckets to residents beginning January 20, 2022. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of December 8, 2021 It was moved by Chairperson Chu, seconded by Commissioner Fowler, and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Chu, Cheung, and Fowler NOES: None 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Director of Public Works Services (DPWS) Paul Cramner reported he will be meeting with Director of Recreation and Community Services (DRCS) Sara Somogyi to discuss the bids and proposals received for the Newcastle Park renovation project. DPWS Cramner and DRCS Somogyi will present their recommendations to City Council at the meeting on February 1, 2022. DPWS Cramner reported the construction will begin approximately one month after the project is approved. Wilderness Park DRCS Somogyi introduced a Power Point presentation on the Wilderness Park 2021 mud slides. DRCS Somogyi provided an overview of the devastating damage, then introduced DPWS Cramner to continue. DPWS Cramner began his report by reviewing the preventative measures taken at the park with the early rains. These included barricades and k-rails to help channel the mud flow to a manageable location in the parking lot for clean-up. The heavy rains did not follow the same flow and resulted in major mudslides. DPWS Cramner reported there is estimated up to several million dollars in damages. The City has filed for emergency disaster relief from the state to help fund the clean-up and come up with a long-term solution for future mud flow. DPWS Cramner went through the photos in the power point showing how the mud came straight down into the public access areas of the park. The photos show the depth of mud to be four feet to ten feet thick in many areas of the park. The mud is level with the picnic tables in the shelter area and reaches the roof tops in other areas. All this destruction is considered for the emergency disaster report given to the state. DPWS Cramner reported the Nature Center has a small amount of damage compared to the rest of the park. Chairperson Chu asked about the total loss status of the park. DRCS Somogyi replied the destruction is still being assessed and will not have an answer on total loss for some time. DRCS Somogyi reported Wilderness Park will be closed until further notice with all programs, reservations, and classes canceled. This includes summer day camp. b. Report of Director of Recreation and Community Services Director of Recreation and Community Services (DRCS) Sara Somogyi began her report by informing the Commissioners that, once again, adjustments are being made to programs due to the rise in COVID 19 cases. Meetings have returned to the virtual format as well as some programs being postponed or canceled. Monthly Reports DRCS Somogyi reported on several of the senior activities and monthly attendance. DRCS Somogyi reported the lunch program is averaging 55 seniors daily. The Monday Senior Dance had an attendance of 156 for December and Friday Mahjong, with 36 in attendance. Although these two programs are popular, they are among the programs being postponed out of an abundance of caution. Larger events like the Chinese New Year Luncheon have been canceled for next month. DRCS Somogyi reported a COVID 19 Vaccine, booster shot, and flu shot clinic took place at the Community Center on December 13 and December 15. DRCS Somogyi continued her report with the recreation programs. The adult basketball league, after school program, and youth/adult classes are currently running with modified attendance. Many youth programs have been canceled or postponed as well, including Kid's Night Out, the Annual Track Meet and, the Youth Volleyball League. While some of these cancelations are COVID-19 related, others are due to a staffing shortage. DRCS Somogyi reported Wilderness Park had 120 walk-in park visitors prior to the park closure on December 13, 2021. Commissioner Fowler inquired if pictures of the Wilderness Park mud slides could be posted on the City's website. DRCS Somogyi responded the pictures will be posted on the City's website. DRCS Somogyi reviewed the events from December starting with the Breakfast with Santa and the Snow Festival. The Breakfast with Santa was also modified for precaution and hosted 252 individuals this year. The Snow Festival had over 1500 in attendance. There was a considerable amount of positive feedback for both events as to the flow of the events as well as the outdoor seating. This feedback will be taken into consideration when planning next year's events. DRCS Somogyi reported the establishment of the Arcadia Parks Foundation has received the 501(c)(3) non-profit status. The introduction of the Arcadia Parks Foundation will be presented to the City Council at the next meeting. This will inform the public about the organization and that they are now accepting donations for the betterment of Arcadia Parks. II. Financial Statements DRCS Somogyi reported the financials for the Department are continuing below average due to programs and facilities not operating at full capacity. Revenue is at approximately 50% with expenditures at approximately 40%. DRCS Somogyi reported the budget is correlated to the size of the event or activity, therefore expenditures are adaptive to the size of the event or activity. DRCS Somogyi concluded her report with Parks Funding. Newcastle Park project is currently budgeted in this account. Once the project is completed, the funding will change. ADJOURNMENT Chairperson Chu adjourned the meeting at 7:03pm to February 9, 2022, at 6:00pm to meet virtually. ZI Peter Chu Chairperson Sara Somogyi Secretary STAFF REPORT Recreation and Community Services Department DATE: February 9, 2022 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services �45 SUBJECT: PROGRAMS & ACTIVITIES — January 2022 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE The gift shop provides a venue for senior crafters to sell their 178 Visitors Gift creations and allows the community to purchase one -of -a -kind Monthly Revenue Shop items at a great price. $640 This program assists seniors and their families with issues that Information & affect their quality of life by providing information and referral that 7 Referral Intakes address their daily living concerns. Three pool tables are available Monday through Friday from 312 Billiard Room 7:30am-4:30pm. A nutritious meal is provided Monday -Friday for senior citizens. 1,005 Senior Nutrition Program g For many seniors, this is the only hot meal they have on a daily Average/Day 50 basis. Exercise plays a vital role in health and wellness. Classes include line dance, cardio plus, Zumba, and more. These Exercise courses contribute to bone density improvement, increased 1,182 Classes muscle strength, flexibility, the reduction of stress, and improved cardio. Table Table Tennis is available Monday -Friday, from 1:30am-3:30pm. 56 Tennis Seniors can drop in and play to gain exercise and socialization. Every Wednesday at 10am, seniors join a staff member for a Walk & Talk short, leisurely walk around the Community Center and 4 surrounding areas. The monthly bus pass is $5 per month and available for senior Monthly citizens to use with Dial -A -Ride services. Seniors can purchase 19 Bus Passes their pass in person, or it can be mailed to their home. Notary services are limited to three signatures or thirty minutes Notary per appointment. Notary Service is available every second and 3 Services fourth Tuesday of the month. Every Wednesday, from 9am to 1 pm, Brock Milhorn from Veteran Peer Access Network is available to assist Veterans and Veteran Peer family members with various services such as mental health 6 Access Network treatment, substance abuse support, temporary and permanent housing, and more. Support services include registering members for trips, signing Meeting: 0 Arcadia up new members, an-d handling the club's correspondence. A Passes Sold: 126 Travelers Club monthly club meeting is held at the Community Center to discuss Passengers: 77 future trips and provide a social gathering. Total: 203 On January 14, the Community Center held a Martin Luther King Martin Luther Jr. lunch celebration with entertainment. A special presentation King Jr. Lunch was given by Dr. Ray Brigs, Associate Professor of Music and 44 Celebration Assistant Director of Jazz Music at California State University of Long Beach. TOTAL Cumulative of programs, services, and special events. 3,019 Connection Total number of monthly newsletters distributed this month. 700 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE There are 31 Adult Basketball teams participating in the fall season Adult Basketball at the Dana Middle School Gym. There is currently a Friday and 936 Sunday League offered. November The After School Playground Program is a free drop -in program for BS 416 youth in grades K-5. The program operates Monday through Friday CG 426 After School from school dismissal to 4:30pm through May 24, 2022. Six HA 458 Program elementary school playgrounds provide a variety of activities HO 619 including board games, crafts, and outdoor games to keep HR 505 participants safely engaged and entertained. LW 446 Total 2,870 Merit Badge Merit Badge Classes are virtually offered to Scouts to earn badges 62 Classes that help them to reach goals of being an Eagle Scout. Father Daughter The Father/Daughter Dance is an event where fathers can enjoy 65 Dance an evening of dinner and dancing with their daughters. The Volunteen Program provides teenagers ages 14-18 with Volunteen valuable volunteer experiences which will help prepare them for 24 Volunteens Program college and future jobs. During the month of November Volunteens 64.5 hours assisted with the After School Program, Fall Camp, and Tech Talk. The Arcadia Community Center offers a wide range of classes for Community all ages. Classes offered at this location include Zumba, 920 Center Classes gymnastics, sewing, and chess. This interdepartmental joint use facility is used to offer more MEC Classes classes to the community. Classes offered at this location include 67 uzhen , karate, and belly dancing This AUSD joint use facility is used to offer more classes to the Dana Gym community. Classes offered at this location include Total Body 135 Classes Workout, volleyball, and badminton. Off -Site & Virtual Classes Other classes that are offered at off -site locations or virtually including multiple tennis courts, art classes, and music classes. 1,318 TOTAL 6,397 JANUARY HIGHLIGHT Father Daughter Dance On Friday, January 29 the Recreation and Community Services Department hosted the Father/Daughter Dance. This event was a special night for fathers and daughters. After dining on a delicious dinner, the couples were entertained by an energetic DJ who engaged the participants in games, dancing, and a memorable serenade from the fathers to their daughters. The photo booth was a big hit and always a favorite as pictures are available and ready to take home of their memorable evening. WILDERNESS PARK Wilderness Park is closed until further notice due to damage from the mud slides. MERIT BADGE CLASSES Virtual DATE CLASS NAME PARTICIPANTS X PRICE OF CLASS TOTAL FEES January 8, 2022 Citizenship in the World 14x$20 $280 January 8, 2022 Digital Technology 4x$20 $80 January 15, 2022 First Aid 9x$20 $180 January 15, 2022 Family Life 10x$20 $200 January 22, 2022 Cooking 11x$20 $220 January 22, 2022 Personal Fitness 14x$20 $280 Total $1,240 WEEKEND RESERVATIONS DATE RESERVATION ATTENDANCE TOTAL FEES PARK CLOSED WALK IN -PUBLIC USE DATE ATTENDANCE PARK CLOSED Normal % Expended Personnel Related: 46.58% Supplies & Services: 50% RECREATION DEPARTMENT FINANCIAL STATEMENT November 2021 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 727,800 $ 417,306 57.34 % 5502 Community Center $ 305,700 $ 135,305 44.26 % 5503 Dana Gym $ 213,600 $ 108,937 51.00 % 5504 Fee & Charge $ 423,800 $ 253,750 59.88 % 5505 Nature $ 148,300 $ 65.840 44.40 % 5506 Recreation/Fields $ 116,200 $ 46,694 40.18 % 5507 Senior Citizens $ 471,100 $ 207,788 44.11 % 5508 Camp $ 226,900 $ 79,385 34.99 % 5510 Youth Programs $ 462,800 $ 168,765 36.47 % 5520 Museum Education Center $ 48,000 $ 25,335 52.78 % Total Report $3,144,200 $1,509,105 48.00 % ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 34,100 $ 967 2.84 % 5503 Dana Gym $ 147,200 $ 117,950 80.13 % 5504 Fee & Charge Classes/ Activities $ 371,400 $ 312,490 84.14 % 5505 Nature $ 66,700 $ 19,147 28.71 % 5506 Recreation/Fields $ 61,000 $ 22,516 36.91 % 5507 Senior Citizen Classes/ Activities $ 127,000 $ 53,592 42.20 % 5508 Day and Sports Camps $ 190,500 $ 106,546 55.93 % 5510 Youth Programs $ 71,900 $ 17,195 23.92 % 5520 Museum Education Center $ 19,000 $ 13,532 71.22 % Total Report $1,088,800 $ 663,935 60.98 % Park and Recreation Facilities Fund FY20-21 FY21-22 FY21-22 Actual Actual as of 12/31/2021 Budget Beginning Fund Balance $6,200,900 $7,452,000 $7,452,000 Estimated Revenue: Dwelling Unit Fees $622,346 $347,761 $1,200,000 Grant Revenues $837,750 0 0 Interest Earnings $69,401 $9,663 $71,500 Total Revenues $1,529,497 $357,424 $1,271,500 Estimated Funds Available $7,730,397 $7,809,424 $8,723,500 Proposed Expenditures: General Fund Overhead $31,300 $15,950 $31,900 Capital Projects $247,079 $9,962 $4,081,000 Total Expenditures $278,379 $25,912 $4,112,900 Ending Fund Balance $7,452,018 $7,783,512 $4,610,600 Net Change in Fund Balance $1,251,118 $331,512