HomeMy WebLinkAboutLB Agenda: 02/17/22CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, February 17, 2022, 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Miriam Carter, Chair
Elizabeth Renfrew, Chair Pro-Tempore
Alice Wang, Trustee
Barbara Delphey, Trustee
Carlton Seaver, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: January 2022
c. Monthly Report Narrative: January 2022
d. Financial Report: January 2022
e. Staff Update
f. Staff Informational Report on Automatic Renewal
g. Security Cameras
h. RFID project
i. Gilb Museum of Arcadia Heritage
j. Calendar of activities for Children Services: March 2022
k. Calendar of activities for Adult and Teen Services: February 2022
l. Flyers/articles/attachments
History Room Featured Photo
Women’s History Month
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of January 20, 2022
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to March 17, 2022, at 4:30 p.m. in the Conference Room
of the Library, 20 W. Duarte Road, Arcadia.
January Fiscal Year to Date January January Average
2022 2021-22 2020-21 2021 2020 2019-21
ACCOUNT SERVICES
Gate count 17,872 126,970 0 0 37,046 18,306
Circulation 48,739 300,816 122,253 18,141 76,635 47,838
Adult 8,087 52,265 17,463 2,903 12,633 7,874
Teen 1,181 9,676 3,342 530 1,794 1,168
Juvenile 22,067 153,265 43,498 6,941 33,185 20,731
Digital Collection 4,449 30,683 48,409 6,560 4,231 5,080
In-House Use check-ins 12,955 54,927 9,541 1,207 24,792 12,985
Express Check 14,301 96,490 391 15 20,412 11,576
Registrations 245 1,999 979 136 228 203
Overdues 99 826 327 63 253 138
Reserves 2,015 13,894 48,813 7,499 1,318 3,611
TECHNICAL SERVICES
Materials cataloged 1,028 6,299 6,045 809 1,252 1,030
Materials discarded 3,766 11,302 11,405 1,394 2,297 2,486
Interlibrary loan (ILL) 24 194 0 0 39 21
Bindery 0 96 99 0 45 15
Serials Processed 398 2,959 2,672 349 436 394
ADULT SERVICES
Reference questions 2,286 15,736 10,448 1,385 2,540 2,070
Total Reference 1,234 8,427 6,154 846 1,246 1,109
Total Other 1,052 7,309 4,294 539 1,294 962
Adult Programs (virtual) 3 25 35 7 15 8
Views 65 1,540 2,164 438 360 288
Teen Programs (virtual) 3 12 12 1 13 6
Views 90 856 912 162 683 312
24/7 Reference email 21 345 402 66 218 102
CHILDREN'S SERVICES
Reference questions 1,356 10,287 1,627 67 1,984 1,136
Total Reference 961 7,368 1,081 82 1,490 844
Total Other 395 2,919 536 63 494 317
Special programs 2 47 53 8 7 6
Views/Participants 14 859 735 121 485 207
Storytime/Class Visits/Scouts 3 45 49 4 14 7
Views/Participants 16 953 721 66 650 244
STATISTICS
Volunteer Hours 304 1,987 460 28 661 331
* Website Visits 7,244 59,053 58,447 8,400 0 5,215
Other Service Point questions 870 7,357 6,460 657 1,594 1,040
REVENUES
Fines & Fees 2,499.87$ 34,454.02$ 5,698.95$ 662.79$ 4,120.33$ 2,427.66$
Auditorium -$ -$ -$ -$ 2,050.00$ 683.33$
Lost books 293.55$ 2,332.58$ 532.19$ -$ 485.81$ 259.79$
ECC Registrations -$ -$ 560.00$
Gifts & grants 20.00$ 32,095.89$ 19,471.18$ 160.00$ 1,700.00$ 626.67$
Passport Services 5,146.35$ 35,734.45$ 7,764.05$ 3,625.00$ 8,840.00$ 5,870.45$
Total 7,959.77$ 104,616.94$ 33,466.37$ 4,447.79$ 17,756.14$ 9,867.90$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2021-22
Information & Materials
Management
Program & Collection
2020 Website stats not available for new site.
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ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – JANUARY 2022
Highlights: Los Angeles County Health Department came out with new guidelines for Covid-19
in the workplace. There were 17 staff members out in January either quarantining, isolating, or
waiting to get Covid tests when testing was hard to get in a timely manner. The Library and
Museum staff pivoted as they always do to continue to provide coverage at all four public desks.
Because of the high numbers of staff out, all in-person programming was pushed out to future
months or virtual programs were offered in their place, ensuring enough staff to cover the public
desks, phones, and getting items checked in and onto their respective shelves. The RFP for the
RFID project was made available, and three bids were received. Staff is working through the City’s
purchasing process as it relates to bids and contracts, with a recommended vendor to be
presented to City Council in March. The Southern California Library Cooperative, of which the
Library is a member, along with more than 40 other public libraries, announced the retirement of
Director Diane Bernarski, effective February 2022. She led the organization for the past two years
and is the liaison between public libraries, other cooperatives, the California State Library, and is
responsible for helping to secure grants and funding opportunities as well as membership
discounts for databases and other services through CALIFA.
Adult Programs, Classes, Technology Literacy, and Events: The Library’s first-ever
community wide, all ages reading challenge debuted in January. Throughout January, patrons
were encouraged to log the time they spent reading in
Beanstack. Arcadia competed as a community against other
communities for prizes including book collections, signed books,
and virtual author visits. Arcadia Public Library patrons read
25,475 minutes! The International Film Program has been
rebranded as The Movies You Missed and now includes movies
produced in the United States. Although an in-person program
was planned for January, Omicron Covid concerns moved the
program online. Patrons were encouraged to watch The Donut
King on Kanopy. The experience was rounded out with thought-
provoking questions that viewers could discuss with their friends
and family. Bookish kicked off 2022 with a discussion of Electric
Universe, by David Bodanis. A researcher who was trying to track down a rifle that was alleged
to have belonged to Chief Sitting Bull was led to the Pony Express Museum’s collections. Adult
Services Staff provided the researcher with some articles and pictures. Although the Library does
not have an inventory of the firearms that had been on display at the Pony Express Museum, staff
shared various leads to investigate. Paramount Studios had made a short film about the museum.
Some of the collection was sold to a "prop" house at Columbia Pictures, while most of the
January Activity
Visitors: 17,873
Holds Processed: 2,015
Physical Items Checked Out: 33,924
eBooks/Audiobooks/Magazines Downloaded: 3,978
Virtual Programs/Attendance: 12/123
Passports Issued: 119
2
collection was sold to Harrah's in Reno, Nevada, around 1955. Harrah's put up the collections for
auction in 1986 with Butterfield & Butterfield.
Teen Programing: Make-it or Bake-it aired at the end of the month. Teens learned how to create
their very own Chinese New Year firecrackers. There were 86 views of the program. Teen zone
will be starting in mid-February.
Children’s Programming and Services: Due to an increase in Omicron
Variant cases, all planned in-person programming for children were
changed to virtual events. Children’s Services staff hosted a virtual Lunar
New Year Lantern Workshop attended by twelve children who listened to
stories about new year traditions and the Chinese Zodiac, participated in
a lantern riddle activity, and made three different lantern crafts. There
were also four virtual early learning
programs provided throughout the
month. Staff began planning for the
2022 Summer at Arcadia Public
Library program. This year’s theme
will be The Great Reading Adventure
and the first related activity will be the annual Bookmark
Contest taking place from March 5 through April 16.
Customer Service: The 2021 tax forms began arriving and have been placed out for easy patron
access; inventory status information is proactively shared on social media. Passport Services
processed 119 passports, took 68 photos, and answered 210 questions. The Information System
Services team answered more than 241 computer/technical questions from patrons; assisted the
public with 887 public computer sessions, 624 print jobs, and the use of the Microfiche station,
public copiers, and the public Wi-Fi network.
Collections: Cataloging and Acquisitions has been working on the largely unheralded, but very
important, behind the scenes tasks that make it easier for customers and staff to find and use the
items they need. This month, for example, the Authority Database projects continue. This is part
of the routine work to keep APL’s databases and catalog up-to-date, consistent, and error-free.
Library staff has been weeding the collection with an eye to the RFID project due later this spring:
thoroughly weeding out old, non-circulating, damaged materials will not only improve the
customer experience, but will also save time and money during the conversion process. At the
request of Children’s Services, Staff ordered new plastic bags for the story time kits to hold book
props. Most of the collection was moved to the new bags with new labels. Staff began an annual
project to delete older circulating magazines. Staff is now adding records from such popular
databases as Kanopy, CreativeBug, GVRL, and Press Reader, to the Library Catalog. Additional
databases will be added to this list as they are available. The most popular item in the adult
collection this month was Shou xi yu yi: Di er ji, by Rongpeng Xie. The most popular title in the
Children’s collection again this month was the graphic novel Pokémon Adventures, by Hidenori
Kusaka. For teens, the top title was another repeat, the graphic novel Naruto, by Masashi
Kishimoto. The Library’s e-resources are increasingly popular. When Kanopy, the online movie
streaming resource, was new, staff were delighted to see that there were 95 views recorded in a
month: in January, there were 618 views! Customers engaged with Mango Languages for 98
sessions this month. The Children’s literacy resource Tumble Books, which provides complete
children’s books online and includes games and activities tied to each book, was used 471 times
in January and 465 times in December.
3
Facilities and Technology: The credit card reader at a recently upgraded computer station was
periodically disconnecting, which meant that staff were not able to process payments using that
machine. Information Systems staff monitored the situation and was able to resolve it. ISS also
worked with City IT to replace the last remaining Windows 7 PC’s located in the Account Services
public facing desks.
Staff and Training: The Library Technician recruitment culminated in first-round interviews in
mid-January and final interviews starting on January 31. Aide recruitments were well under way
in January, with interviews scheduled for February. There were 150 applications for the Aide
positions. Account Services currently has three Aide positions vacant, and Information Systems
has one. Adult Services staff attended a Do-It-Yourself Usability Testing class.
Community Outreach/Collaboration/Volunteers: Throughout the month teen volunteers
contributed 49.5 service hours to Children’s Services, helping to prepare 211 Lunar New Year
Lantern Kits to be distributed to children and their families as well as
reading stories aloud to kids during the Virtual Book Buddies program.
The Children’s Services librarian prepared and contributed an
informational video about Library services for middle schoolers as well
as a wellness booklist for the Arcadia Unified School District’s Middle
School Wellness Summit taking place in February. There were in-
person class visits from Holly Avenue Elementary School’s
transitional kindergarteners and first graders as well as students from
Arcadia High School. Book Balance, a wellness centered YA book discussion group, resumed at
Arcadia High School in January in a virtual format. Atomic Habits, by James Clear, was discussed.
Adult Services staff joined the Arcadia Historical Society Board and will be serving as Secretary.
Adult Services staff also attended meetings of the PTA at Arcadia High School, SCLC’s
Technology Committee, and consulted with the Oshkosh Public Library about the Calendly
scheduling software.
Marketing and Publicity: A Homework Resources bulletin board was added
to bulletin boards on community art, dinosaurs, and snowflakes in the
Children’s Room, while endcap displays featured Civil Rights leaders and
discussing racism with children, and book displays highlighted the cultures and
countries of Asia and Asian Americans. A special display case showed the
completed thousand paper cranes project. Adult Services’ bulletin board
featured the Winter Reading Challenge, while book displays showcased tea,
self-improvement, chilly reads and cozy meals. The Library’s social media
efforts reached 3,451 viewers in January.
SUN MON TUE WED THU FRI SAT
1
2
In-Person Program
*Read Across
America
All Ages
10:30 am
* Registration Required
3
4
Sat., March 5
2022 Annual
Bookmark Contest
Begins
5
Sign-ups
for all March
programs begins.
10 -11 am:
Priority registration
for Arcadia residents.
Proof of residency
required.
11 am onward:
Open registration.
6
Library Closed
7
8
9
In-Person Program
*Toddler Storytime
24—48 Months
10:30 am
In-Person Program
*Public Speaking
for Kids
3rd—5th Grades
4:15 pm
* Registration Required
10
In-Person Program
*Book Buddies
4—6 Years
5:00 pm
* Registration Required
11
12
13
Library Closed
14 15
16
In-Person Program
*Toddler Storytime
24—48 months
10:30 am
In-Person Program
*Public Speaking
for Kids
3rd—5th Grades
4:15 pm
* Registration Required
17
In-Person Program
*Family Storytime
2—8 Years
6:30 pm
* Registration Required
18 19
In-Person Program
*Unicorn and Dragon
Book Party
K—3rd Grades
2:30 pm
* Registration Required
20
Library Closed
21
22
23
In-Person Program
*Toddler Storytime
24—48 Months
10:30 am
In-Person Program
*Public Speaking
for Kids
3rd—5th Grades
4:15 pm
* Registration Required
24
Virtual Program
*Book Buddies
4—6 Years
5:00 pm
* Registration Required
25
26
27
Library Closed
28
29
30
In-Person Program
*Public Speaking
for Kids
3rd—5th Grades
4:15 pm
* Registration Required
31
Arcadia Public Library - Jerry Broadwell Children’s Room M A R C H 2 0 2 2
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library
staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
FOR EARLY LEARNERS
IN-PERSON TODDLER STORYTIMES
Wednesdays, March 9, 16, 23, 2022 at 10:30 am
Best for Ages 24 to 48 Months
Join us for stories and activities just right for toddler
aged children. The program will take place in the Library’s Cay
Mortenson Auditorium and all participants, ages 2 years and
older, must wear a face covering throughout the program.
Sign-up to participate, beginning Saturday, March 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
VIRTUAL FAMILY STORYTIME
Thursday, March 17, 2022 at 6:30 pm
For Ages 2 to 8 Years
This program provides fun stories and activities for the
whole family. The program will take place in the Library’s Cay
Mortenson Auditorium and all participants, ages 2 years and
older, must wear a face covering throughout the program.
Sign-up to participate, beginning Saturday, March 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
VIRTUAL BOOK BUDDIES
Designed especially for kids ages 4 to 6 years old. Listen
to fun stories read aloud by the Assisteens®, an auxiliary of the
Assistance League of Arcadia. The program will be hosted
in-person and virtually as indicated below. For in-person
program—all participants, ages 2 years and older, must
wear a face covering throughout the program.
Program registration is required.
MARCH SESSIONS
Thursday, March 10; 5:00 pm—In-Person
Thursday, March 24; 5:00 pm—Virtual via Zoom.us
Sign-up to participate, beginning Saturday, March 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
MARCH 2022 Calendar of Events
2022 ANNUAL BOOKMARK CONTEST
Saturday, March 5—Saturday, April 16, 2022
For Ages 3 to 14 Years
Whose bookmark will be selected for this year’s Annual
Bookmark Contest? It could be yours! Visit the Library’s Jerry
Broadwell Children’s Room or the Youth Services Webpage,
beginning March 5, to access an entry form.
All bookmark contest entry forms must be submitted to the
Library’s Jerry Broadwell Children’s Room no later than
Saturday, April 16, 2022 before 5:00 p.m.
FOR KIDS
IN-PERSON READ ACROSS AMERICA
Wednesday, March 2, 2022; 10:30 am
Read Across America is a national celebration of the joys of
reading. Help us to celebrate this special day by joining Arcadia
Fire Fighters and Police Officers for some fun read alouds and
a tour of their safety vehicles. The program will take place
outdoors on the Library’s west lawn (weather permitting).
Program registration is required.
Sign-up to participate, beginning Saturday, March 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
IN-PERSON PUBLIC SPEAKING FOR KIDS
Wednesdays, March 9, 16, 23, 30, 2022 at 4:15 PM
For 3rd to 5th Grades
Join members of Speak for Success, a local high school
organization, to learn the basics of public speaking. The
program is designed to help kids improve their public speaking
skills and overcome their fears of speaking before an audience
through exercises and fun group activities. The program will
take place indoors and all participants, ages 2 years and
older, must wear a face mask throughout the program.
Registration is required.
Sign-up to participate, beginning Saturday, March 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
IN-PERSON UNICORN AND DRAGON PARTY
Saturday, March 19, 2022; 2:30 pm
For Kindergarten to 3rd Graders
Scales, horns, books, and crafts—oh my! Join the fun and
learn more about our favorite mythical creatures—dragons
and unicorns. The program will take place indoors and all
participants, ages 2 years and older, must wear a face
mask throughout the program. Space is limited and
program registration is required.
Sign-up to participate, beginning Saturday, March 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
Adult and Teen Services Calendar of Events
February 2022
Mon Tues Wed Thurs Fri Sat
28
Library
Closed
The Movies You
Missed
6 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Pasadena Humane
Wiggle Waggle
Waggin'
11AM - 1 PM
West Parking Lot
Happy
Chinese
New Year!
Happy
Valentine’s Day!
Teen Zone
3:30-5 PM
Auditorium
Make-it or Bake-it:
Paper Quilling
Craft Kit
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Bookish
10 AM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Book Balance
12:40 PM
AHS
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
2
10
5 4 3
9 8 7
14
12
15
11
18
17 16 19
21 22 23 26 25 24
1
Sign up for our eNewsletters to
stay informed about
Library events, staff picks, reading
recommendations, and more! Link
available on our homepage.
Photo Release:
All participants in Library programs, events, and classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Teen Zone
3:30-5 PM
Auditorium
Adult and Teen Services Calendar of Events
February 2022
Arcadia Public Library
20 West Duarte Road Arcadia, CA. 91006
626.821.5569
www.arcadiaca.gov/library Connect with us on social media!
The Movies You Missed
The Man Who Sold His Skin
Wednesday, February 16th
6 PM
Auditorium
USA, 2020
1 hour, 30 minutes
His own body turned into a living work of
art and promptly exhibited in a museum,
Sam, a Syrian refugee, will soon realize he
may have sold away more than just his
skin.
Watch the film and stay for some trivia and
film discussion.
Adults only, 18+.
Bookish
Weather
by Jenny Offill
February 22nd
10 AM
Cay Mortenson Auditorium
Join fellow bookish readers for fun and
interesting discussions!
In February we will discuss Weather:
Hired by her mentor to answer letters from
increasingly polarized fans, a librarian
struggles between the limits of her
knowledge and the growing crises in the
outside world.
Registration not required.
Teen Zone
Monday—Thursday
*unless otherwise noted
3:30 PM – 5 PM
Auditorium
Hang out with your friends in Teen Zone.
Do homework, play games with friends,
and enjoy a space just for teens!
Pasadena Humane Wiggle Waggle Waggin'
Saturday, February 5th
11 AM - 1 PM
West Parking Lot
The Wiggle Waggle Waggin' will be
available in the West Parking Lot providing
information about services and free Pet ID
tags!
Book Balance
February 23rd
The New David Espinoza
by Fred Aceves
First half of lunch
Arcadia High School Library Media Center
Join our Teen Librarian and the Wellness
Center on February 23rd in the Library's
Media Center! Come chat about wellness
and this February's book, The New David
Espinoza by Fred Aceves, during the first
half of lunch! Haven't read the book yet,
no problem! All are welcome!
Make-it or Bake-it:
Paper Quilling Craft Kit
YouTube, Instagram, and Facebook
Kits & video available on February 11th
3 PM
Learn how to begin paper quilling!
Follow along with one of our teen
volunteers as she makes beautiful
three-dimensional Valentine's Day themed
art.
Pick up a craft kit from the reference desk
(while supplies last) and try it out yourself!
Then share your creations on social media
at #APLTeens. You could win a small prize!
FEATURED HISTORICAL PHOTO
Fifty years ago, Eva Swedstedt was a Children’s Librarian at Arcadia Public Library,
located where it still is, at 20 W. Duarte Road. She is pictured here handing books
to a young patron on February 8, 1972. Mystery books by Helen Fuller Orton are
visible.
If you are interested in Arcadia’s rich history, make an appointment to see the
Arcadia History Room located at the Arcadia Public Library or visit the Gilb
Museum of Arcadia Heritage. The Arcadia History Room is shown by appointment
only. Call 626‐821‐5569 for more information on the Library’s collection or 626‐
574‐5440 for more information about the Museum’s collection.
Photograph courtesy of Arcadia Public Library, Arcadia, CA. ID 365 (2/22‐3/22)
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTESS
THURSDAY, JANUARY 20, 2022
NOTE: As part of the City of Arcadia’s COVID-19 protocol, this meeting was conducted in person
as well as through virtual teleconference on Zoom.
CALL TO ORDER – Chair ProTem Elizabeth Renfrew called the meeting to order at 4:32 p.m.,
in the Conference Room of the Library.
PLEDGE OF ALLEGIANCE – Trustee Carlton Seaver
ROLL CALL: Trustees Barbara Delphey, Elizabeth Renfrew, Carlton Seaver, Alice Wang;
Councilmember Paul Cheng (City Council Liaison); Director of Library & Museum
Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles, Pat
Smith
ABSENT – Chair Miriam Carter
PUBLIC COMMENTS – None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Trustee Delphey reported the Friends of the Library meeting in January was cancelled. Trustee
Renfrew noted the Friends need help in the Book Store, two hours per week, and in the basement
sorting and pricing books. Council member Cheng thanked Trustee Seaver for the Seaver
Foundation’s generous gift to the Library and for his service to the Library. He briefly summarized
issues discussed at City Council recently, including environmental issues, the on-going situation
with District 5 representation, and the need for volunteers for the upcoming City homeless count.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley thanked the Board for the generous annual gift of cookies
for the staff. She reported the Library has begun the annual mid-year budget review and planning
for next fiscal year’s budget. She mentioned that security cameras for the building may be
discussed for inclusion in the budget. She updated the Board on the progress of the RFID project
noting that bids are due next week and that the matter will probably be brought to City Council in
February.
Monthly Statistical Report: November/December 2021: Trustee Seaver brought up the issue
of the number of visitors to the Library, noting that the numbers still have not caught up to before
the closure. The Board discussed patrons’ concerns about being out in public, as well as how
much they do appreciate being able to visit the Library again.
Monthly Report Narrative: November/December 2021: The Director responded Board
questions about in-person programming since the recent pandemic surge. She reported that in-
person programming has been cancelled or switched over to online for January and February.
The issue of unhoused customers was discussed, as was the role of the social worker. The
Director noted the successful Teen Stress Fest in December and mentioned there were plans to
repeat it in the future.
Staff Reports to City Council: Donation of $5,000 from the Seaver Trust. The Director thanked
Trustee Seaver and said that the funds would be used to purchase items for the Library’s Adult
collection.
Financial Report: December 2021: The Director responded to questions about the accounting
process, including the encumbering of funds and how vendors were paid. She also discussed the
importance of fully spending budgeted funds, while not exceeding the allocated amounts.
Staff Update: Director Bradley discussed the impact of the current COVID surge on Library
staffing over the past weeks: several staff members were exposed and were not able to report to
work; Administrative staff helped cover service desks. She reported on the ongoing staff
recruitments and the upcoming recruitment for Library Aides, described the affect the increased
minimum wage was having on Library staffing, and noted the Library was expanding the role that
minimum-wage staff was expected to play in the Library.
Policy Manual Update: Staff Informational Report on Automatic Renewal. The Board
received copies of the updated Policy Manual. The automatic-renewal project is ongoing and
there was nothing to report at this time.
Gilb Museum of Arcadia Heritage: The Museum received a $3,000 grant to fund an intern who
will assist with the collection. An episode of This is Us was filmed at the Museum this week. The
production company paid the Museum $7,500 to use its facilities, and power-washed the patio
and meticulously cleaned up the Museum and parking lot when they were done.
Calendar of Activities for Children’s Services: January, February 2022: The Director noted
in-person programming was suspended for these months. The Board noted how much they
appreciated having two months’ worth of calendars.
Calendar of Activities for Adult and Teen Services: January 2022: The Board reviewed
upcoming Adult and Teen programming.
Flyers/Articles/Posters/Attachments: Director Bradley mentioned the new Coursera online
program was provided by the State Library. The Board discussed the Winter Reading Challenge
and were informed that the upcoming Humane Society event was going to be moved to the west
parking lot.
Featured Historical Photo: The Board discussed the photo of the 1972 Arcadia Rose Parade
float and Director Bradley briefly discussed the history of the City’s participation.
CONSENT CALENDAR
a. Excuse Board Chair Miriam Carter’s absence from the January 20, 2022 meeting.
Recommend action: Approve
The motion to approve Chair Carter’s absence was moved by Trustee Seaver, seconded by
Trustee Delphey, and approved on a voice vote.
AYES: Trustees Delphey, Carter, Renfrew, Seaver Wang
NOES: None
ABSENT: Chair Carter
b. Approve the Regular Meeting Minutes of November 18, 2021
Recommended action: Approve
The motion to accept the Minutes of November 18, 2021, was moved by Trustee Seaver,
seconded by Trustee Delphey, and carried on a voice vote.
AYES: Trustees Delphey, Carter, Renfrew, Seaver, Wang
NOES: None
ABSENT: Chair Carter
ADJOURNMENT
Chair Pro Tempore Renfew adjourned the meeting at 5:51 p.m. to February 17, 2022, at 4:30
p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Miriam Carter, Chair Darlene Bradley, Secretary
Minutes prepared by: Pat Smith