The URL can be used to link to this page

Home My WebLink AboutAM Agenda: 03/02/2022CITY OF ARCADIA Arcadia Museum Commission Regular Meeting Agenda Wednesday March 2, 2022, 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Jeanne Roy, Jr., Chairperson Virginia Blitz, Vice Chairperson Billie Tone, Commissioner Dale Carter, Commissioner Angela Ayala, Commissioner PUBLIC COMMENTS Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per person, unless waived by the Museum Commission. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Covid-19 Update c. Curator’s Report and Updates d. Museum Education Coordinator’s Update e. Grants f. Interns and Volunteers g. Programs h. Exhibits i. Collections j. Flyers  12th Annual Photography Contest  Coffee Talk with Dr. Wong CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of January 5, 2022 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, May 4, 2022, at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report January - February 2022 January 2022 In-person Visitors: 137 Virtual Visitors: Facebook: 1,683 Instagram: 2,193 Twitter: 3,800 Website: 546 February 2022 In-person Visitors: 55 Virtual Visitors for February 1-10: Facebook: 384 Instagram: 543 Twitter: 1,400 Website: 98 HIGHLIGHTS The Floretta K. Lauber Museum Education Center was used as a site for the filming of an episode for the NBC show This is Us in January. The Museum continues to distribute educational kits to the community this year. COLLECTIONS Curator Stevy Acevedo and volunteer Rebecca Andersen continue reorganizing items in the Museum’s collection space. This has allowed for more collections to fit in the limited collection space available in the Museum. The Museum has been awarded the California Revealed Description Assistance grant from the California State Library to fund a paid internship for six months to work with one of the Museum’s collections. Ms. Andersen has been hired once again to conduct the inventory, curation, and digitization of the Floretta K. Lauber Collection, which consists of approximately 900 items. This project will be for six months and be completed by June 2022. It is the Museum’s goal to then nominate the collection to the California Revealed digital repository for the California State Library website. The Museum has a new Collection and Curation Graduate Intern, Patrick Michael, who is working on the inventory, curation and digitization of the Dr. Richard Cordano Collection, a World War II Veteran and previous Principal at Arcadia High School. Under the supervision of Curator Acevedo, Mr. Michael will be receiving experience in collections and exhibitions while receiving graduate credit from the California State University of Fullerton. The Anthony W. Wilkinson Collection transcription project, consisting of 704 letters and postcards, is still being transcribed by the virtual community volunteers on FromThepage. There 2 have been 90 collaborators in this project, and so far this year have completed 144 hours. Community members are still encouraged to participate: https://fromthepage.com/gilbmuseum/anthony-w-wilkinson-letter-collection Volunteer Tola Livesey continues to work on the organization, digitization, and curation of the Gilb Museum’s Archive, specifically the City of Arcadia Newsletters. She continues to inventory these items to the Museum’s database, CatalogIt. Ms. Livesey is also working with Curator Acevedo on updating the Museum’s Collection and Archive Policy. Volunteer Deborah Cordano continues to transcribe the Camp Santa Anita Letter Collection. The collection consists of 192 letters written to and from Private Robert Beck during his time stationed at Camp Santa Anita during World War II. Volunteer Jonathan Ornelas has been digitizing and inventorying the Brookover Collection onto the Museum’s database, CatalogIt. The collection highlights the lives of Henry Stanley Brookover and his son Stanley Mansfield Brookover who used to own a chicken farm in Arcadia in the early 1900’s. An inventory of all items donated during this time period:  Edwin Anderson, on behalf of Mrs. Carlene Miller, donated a framed photograph of the Ross Balloon school as well as the Honorable Discharge from the United State Army document from Mr. Harry Miller. EDUCATION and PROGRAMMING The Gilb Museum continues to provide free educational kits every other month for the year 2022. In the months of January and February, Ms. Alberto-Shaikh created the All About Art kit, which included all the necessary items for children to create art pieces while also learning about the public artwork around the City of Arcadia. So far, the Gilb Museum has distributed 161 All About Art kits. Museum Education Coordinator Alberto-Shaikh has been very active in providing school programs to local schools in the Arcadia Unified School District. This school semester she will continue to conduct school programs at Camino Grove Elementary, Longley Way, Hugo Reid, and Highland Oaks. The Museum has received nine requests to do school programs on site at the schools for Spring of 2022, including two assemblies focused on exploring the history of the Santa Anita Japanese Assembly Center. One of these assemblies will take place at Foothills Middle School in partnership with the Foothills Middle School PTA. The assembly taking place at Arcadia High School on February 18 is in partnership with the Arcadia Civic Youth Council. Ms. Alberto-Shaikh has also been very active in conducting Girl Scout programs at the Museum to local Girl Scout troops. She has received several requests for Girl Scout programs beginning in March of 2022. Programs will explore topics such as Playing the Past, Inside Government, and Celebrating Community. Ms. Alberto-Shaikh also will be conducting a Collection and Hobbies program with a local Boy Scout Troop in March. The Museum received two Speakers Bureau requests from Morning Star Senior Living in Pasadena. Curator Acevedo is working with Dale Carter and Laura Henneforth to schedule their presentations for the months of March and April. Museum Staff is preparing for the Preservation Workshop Series in 2022 which will include workshops and demonstrations on how people can preserve their personal and family history. The Textile Preservation Workshop on January 22 needed to be rescheduled for March 12. In the workshop, people will learn all about the preservation methods used by museum professionals to preserve textiles. There is limited space and supplies, so registration is required to attend the Workshops. Information on how to register can be found on the Museum’s website. 3 ADMINISTRATION The Museum was awarded the nomination of the Anthony W. Wilkinson Collection from California Revealed digital repository on the California State Library website which provides online access to materials documenting the state’s history, art, and cultures. Curator Acevedo and Intern Ms. Andersen will be working on this project. The Friends of the Arcadia Museum (FAM) canceled their January meeting and conducted their February board meeting virtually via Zoom. The Museum Staff discussed current and ongoing projects with the Board members. The FAM Board discussed their annual donation to the Museum. Their donation will help fund programs and events in 2022 and they approved to give $13,000 to the Museum. The FAM Board will be presenting the donation at the City Council meeting on March 1. Their next meeting will take place on March 3. Curator Acevedo attended the Arcadia Unified School District PTA meeting via Google Meet on February 1. At the meeting, Curator Acevedo promoted events and programs currently taking place at the Museum. Curator Acevedo continues to work on the City Public Artwork Project, including the inventory of murals, plaques, statues, and memorials around the city. The Museum is working with Silverlake Conservation to get an Arcadia Public Art Collection Survey. The survey will be conducted to assess the artworks current condition and develop a maintenance plan for the collection and a budget will be developed as part of the conservation plan report. On January 18-19, NBC Production filmed a scene for This is Us, Season 6. They utilized the Floretta K. Lauber Museum Education Center as the site of a rural hospital for their show. Museum and Library Staff were on site for the duration of the filming. A donation was made by NBC Production to the Friends of the Arcadia Museum. MARKETING Museum Education Coordinator Alberto-Shaikh continues to grow the Museum’s audience across social media. She continues to advertise Museum programs, kits, and more. On February 13, Ms. Alberto-Shaikh had a #SuperBOWL themed social media series that featured bowls from the Gilb Museum’s collections. The number of subscribers that have signed up to receive the Museum’s monthly newsletter through Mailchimp continues to grow. The Museum promotes its current and future programs, collections, and exhibits to community members. Community members can subscribe to the newsletter on the Museum’s website. Curator Acevedo and previous Getty Intern Michele Huizar created a new Curator’s Corner video to highlight the 80th Anniversary of Executive Order 9066, on February 19, which led to the incarceration of Japanese Americans and the creation of the Santa Anita Japanese Assembly Center at Santa Anita Park during World War II. Getty Intern Michele Huizar discussed her special project in the summer of 2021 which included the creation of a kiosk in the Museum's permanent exhibit space. 4 VOLUNTEERS and INTERNS The Gilb Museum currently has 45 volunteers, including both teens and adults. For the months of January and February, teen volunteers helped to create kits for the Museum’s educational program. Many of the teen volunteers have also been trained to scan books and documents, create inventories, and conduct front desk work. The Gilb Museum will also hold a virtual volunteer appreciation meeting on Saturday, February 19 to celebrate the volunteers and interns who completed over 100 hours in the year 2021. Volunteers who completed over 100 volunteer hours will be awarded a certificate and Gilb Museum sweater. Museum Staff continues to conduct meetings for the Faces of Arcadia Oral History Teen Internship Project. The teen internship consists of eight teens that have previously been teen volunteers at the Museum. The Gilb Museum Staff and Teen Interns are organizing a History Symposium for March 26, for the teen interns to highlight their projects on interviewing Arcadia community members about events in the past and present. Volunteer hours: January 1 – February 14: 85.45 hours Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley The Gilb Museum of Arcadia Heritage Presents: T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e 3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7 (6 2 6 )5 7 4 -5 4 4 0 A r c a d i a c a .g o v /M u s e u m 2 0 2 2 T h e m e : The 12th Annual Arcadia Juried Photography Contest & Exhibition "World Cuisine/Food" Accepting Submissions: May 10-21, 2022 Exhibit: June 11 to August 6, 2022 Opening Reception: June 11 at 10:30am Coffee Talk Dr. Edward Wong "Arcadia Chinese Association: From Past to Present" Saturday, April 30 at 10:00 am The Gilb Museum of Arcadia Heritage Presents: The Floretta K. Lauber Museum Education Center 382 W. Huntington Drive Arcadia, CA 91007 (626)574-5440 www.ArcadiaCA.gov/Museum Sponsored by the Friends of the Arcadia Museum MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, January 5, 2022 CALL TO ORDER – Chair Jeanne Roy called the meeting to order at 5:02 p.m. in the Museum Education Center and through teleconference. PLEDGE OF ALLEGIANCE – Chair Jeanne Roy ROLL CALL: Chair Jeanne Roy; Commissioners Dale Carter, Angela Yang, Billie Tone, and Ginny Blitz; Director of Library & Museum Services Darlene Bradley; Library Services Manager Pat Smith; Curator Stevy Acevedo; Museum Education Coordinator Brittani Alberto-Shaikh. PUBLIC COMMENTS - None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Commissioner Tone reported that she visited the Shasta Historical Society, which focuses on historic documents and does not feature any artifacts. They recently started a book club. Commissioner Blitz commented that January Friends of the Arcadia Museum board meeting was cancelled. The Board will not meet again until February. REPORT FROM THE DIRECTOR Director Bradley wished the Commission a Happy New Year. Currently there are seven people out at the Library due to exposure to people with Covid. Other than that, the Library and Museum are operating as business as usual. There will be no in-person programming at the Library or the Museum for the next two weeks. REPORT FROM THE CURATOR Curator Acevedo reported that she and several interns were able to install a smaller version of the Museum’s 20th Anniversary Exhibit at the Arcadia Public Library and also install a display at the Arcadia Community Center in celebration of Veteran’s Day. The Anthony W. Wilkinson Transcription project also continues virtually with many collaborators. The Museum also received several donations, including items from Arcadia chicken farms. Curator Acevedo has applied to the Getty Marrow Multicultural Undergraduate Internship, as well as the California Revealed Description Assistance Grant from the California State Library. Ms. Acevedo informed the Commission that the Friends of the Arcadia Museum (FAM) conducted their Board meeting in December and participated in Snow Fest which was well attended by the public. The Museum provided a DIY snow globe craft for 115 people and over 225 people visited the Museum that day. Museum staff also attended the Arcadia Unified School District PTA meeting and Ms. Acevedo attended the Arcadia Coordinating Council luncheon in December. REPORT FROM THE MUSEUM EDUCATION CORDINATOR Education Coordinator Alberto-Shaikh reported that she finished the Virtual Baldwin series with the Arcadia Senior Services department. All videos were uploaded to YouTube. The Museum has continued to distribute free educational kits to the community. In 2021 the Gilb Museum distributed over 2,296 kits. Ms. Alberto-Shaikh has also conducted several in-person educational programs. In 2021 she conducted 38 school programs, 21 virtual, and 17 in-person. She has also been active in conducting Girl Scout programs and already has several requests for Scout programming in 2022. Ms. Alberto-Shaikh continues to manage the Museum’s volunteer program. The Museum currently has 45 volunteers, including both teens and adults; and two interns, Eva Baudler and Daniela Bedolla. In November and December, the Museum volunteers completed 639 hours, and in 2021, overall, completed 2,901 hours. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of November 3, 2021 Recommended action: Approve Commission Member Carter moved to approve Consent Calendar Item “a”, which was seconded by Commission Member Blitz, and carried on a voice vote. AYES: Chair Roy; Commissioners Tone, Carter, Yang, Blitz NOES: None ABSENT: None ADJOURNMENT Chair Roy adjourned this meeting at 5:27 p.m. to March 2, 2022, at 5:00 p.m. Darlene Bradley, Director of Library and Museum Services Prepared by Brittani Alberto-Shaikh, Museum Education Coordinator