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Home My WebLink AboutRP Agenda: 03/09/22CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, March 9, 2022, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. *1% i XIAAW) 9) , TIjr4 Z 19h'a l�ffR i�, F�pi� : 626-574-5455) o i��-21-AJ 48 dvH-IA�n!1�#3tid 'aV- , J�kRffff ARIIf��W ° Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. (FO-it : 626-574-5455), i�M#JTR �!172 rl\llff9lLLfi1*o CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Peter Chu, Chairperson Valerie Cheung, Vice -Chairperson Randy Fowler, Commission Member Steve Swinney, Commission Member Karen Yu, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of February 9, 2022 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to April 13, 2022, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, FEBRUARY 9, 2022 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Chu called the virtual meeting to order at 6:01 pm. PLEDGE OF ALLEGIANCE — Vice -Chairperson Cheung ROLL CALL OF COMMISSIONERS PRESENT: Chu, Cheung, Yu, Swinney, and Fowler SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Yu wished everyone a Happy Lunar New Year. Commissioner Yu reported driving by a few parks, and everything looks good. There was a power outage in January, but everything is fine now. Chairperson Chu reported the recent rains and wind left a considerable amount of debris around the city which the Public Works Services Department quickly attended to. Chairperson Chu reported he is happy to see Eisenhower Park active with so many community members using the facility. Vice -Chairperson Cheung reported field usage is up, most noticeably with soccer practices. Vice - Chairperson Cheung reported she is looking forward to the Arcadia Little Leagues opening day ceremonies and the start of the league. Commissioner Fowler reported he is looking forward to opening day ceremony for the Arcadia Little Leagues on February 26. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Tay reported City Council voted on a proposal to have a special election, in June, for the replacement of the vacant City Council member seat in District 5. Mayor Tay reported there was not a unanimous vote to hold a special election. The vacant seat will be filled in the regular election in November 2022. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of January 12, 2022 It was moved by Chairperson Chu, seconded by Vice -Chairperson Cheung, and unanimously carried on roll call vote to approve Consent Calendar Item 2.a with the correction the January 12, 2022, met virtually. AYES: Chu, Cheung, and Fowler ABSTAIN: Swinney, Yu 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Public Works Services Department Street Superintendent (PWSDSS) Dave Thompson turned the Newcastle Park Renovation update over to the Director of Recreation and Community Services (DRCS) Sara Somogyi. DRCS Somogy reported the project was presented to the City Council with the additional information that a substantial grant, the Land and Water Conservation Fund Grant, has become available and applied for. If approved, the grant will provide $2.2 million dollars toward the $3.8 million dollar bid being considered. The caveat to applying for the grant is construction cannot begin until the grant is either approved or denied. This would delay the renovation a few months while the application is being considered. The contractor has agreed to hold the current bid while the City waits for the results. The City Council approved the delay in construction to await the result of the grant application. A second grant, the Proposition 68 Grant, in the amount of $200,000 dollars, has been applied for as well. PWSDSS Thompson reported the Carol Libby Garden has been approved by the City Council. The garden will be in the front of the Floretta K. Lauber Museum Education Center with drought tolerant landscaping and will include a memorial plaque. Longden Field Proposal PWSDSS Thompson reported the Arcadia National Little League has presented a proposal to modify the infield at Longden Field. PWSDSS Thompson turned the report over to Assistant Director of Recreation and Community Services (ADRCS) Candice Cheung. ADRCS Cheung presented a diagram showing the infield expansion. ADRCS Cheung reported the modifications will increase the size of the infield to accommodate a transitional, intermediate league between the Majors and Juniors. The infield will become adjustable to fit the regulated dimensions for the division using the field at the time of play. The services will be completed by the little league. b. Report of Director of Recreation and Community Services Monthly Reports DRCS Somogyi reported on several of the senior activities starting with the popular senior nutrition program averaging 50 seniors daily. Another popular activity, table tennis, is held on the back patio of the Community Center, with an average of 56 participants throughout the week. Efforts will be made to keep table tennis program on going while the Carol Libby Garden is being constructed. DRCS Somogyi reported the information and referral services program is offering services, including notary service and the Veteran Peer Access Network that provides resources to Veterans. DRCS Somogyi also reported the seniors enjoyed a Martin Luther King Jr. Celebration during the lunch program with a guest speaker and music. DRCS Somogyi reported recreation services are operating as much as possible with the current state of the world. The Adult Basketball program continues to run at near full capacity. The afterschool program has the maximum 30 participants at each of the six locations. DCRS Somogyi reported the Volunteen program is active with summer applications available on March 14, 2022, for volunteers who wish to help over the summer months. DRCS Somogyi highlighted the success of the Father and Daughter dance with 65 participants in attendance. Participants dined and engaged in interactive games together. DRCS Somogyi reported Wilderness Park is still closed awaiting assessment from the City and County regarding how and when to begin clean up. DRCS Somogyi reported Los Angeles County spoke at a recent City Council Meeting presenting the challenges and possible procedures to move forward with the storm clean-up. The County's presentation can be viewed on the City's website. Financial Statements DRCS Somogyi reported the department financials have reached the mid -year budget timeline with revenue above the estimated percentage of 50% at 84%, and expenditures are right on track at approximately 48%. DRCS Somogyi concluded her report stating there will be little to no change over the next few months in the Park and Recreation Facilities Fund while the grant application for the Newcastle Park project is being considered. ADJOURNMENT Chairperson Chu adjourned the meeting at 6:46pm to March 9, 2022, at 6:OOpm either in person or virtually. By: Peter Chu Chairperson Sara Somogyi Secretary STAFF REPORT Recreation and Community Services Department DATE: March 9, 2022 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services SUBJECT: PROGRAMS & ACTIVITIES — February 2022 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Gift The gift shop provides a venue for senior crafters to sell their 118 Visitors Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items at a great price. $506 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 18 address their daily living concerns. Billiard Room Three pool tables are available Monday -Friday from 7:30am- 416 4:30pm for seniors to enjoy and make new friends. Senior Nutrition A nutritious meal is provided Monday -Friday for senior citizens. 1,117 Program For many seniors, this is the only hot meal they have daily. Average/Day 58 Exercise plays a vital role in health and wellness. Classes include line dance, cardio plus, Zumba, and more. These Classes courses contribute to bone density improvement, increased 1,560 muscle strength, flexibility, the reduction of stress, and improved cardio. Table Table Tennis is available Monday -Friday, from 1 pm-3:30pm. Tennis Seniors can drop in and play to gain exercise and socialization. 61 Every Wednesday at 10am, seniors join a staff member for a Walk & Talk short, leisurely walk around the Community Center and 4 surrounding areas. Monthly Monthly bus passes can be mailed to seniors to provide a way Bus Passes for seniors to purchase their pass. The monthly bus pass is $5 16 per month. Notary Notary services are limited to three signatures or thirty minutes Services per appointment every second and fourth Tuesday of the month. 4 AARP Tax Volunteers are available to assist seniors by filing AARP Tax their taxes electronically every Thursday and Friday through April Program 7, 2022. This service is free and available for those with an 85 annual income below $58,000. Every Wednesday, from 10am-2pm, Brock Milhorn from Veteran Veteran Peer Peer Access Network is available to assist Veterans and family Access Network members with various services such as mental health treatment, 7 substance abuse support, temporary and permanent housing, and more. Support services include registering for trips, signing up new Meeting: 0 Arcadia members, and handling the club's correspondence. A monthly Passes Sold: 89 Travelers Club club meeting is held at the Community Center to discuss future Passengers: 39 Total: 128 trips and provide a social gathering. TOTAL Cumulative of programs, services, and special events. 3,534 Connection Total number of monthly newsletters distributed this month. 700 FEBRUARY HIGHLIGHT Special Valentine's Celebration On February 14, every senior lunch participant received a chocolate truffle and a Valentine's Day cookie. The room was decorated to celebrate Valentine's Day. Participants were very happy and appreciative of the celebration. RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE There are 31 Adult Basketball teams participating in the fall season Adult Basketball at the Dana Middle School Gym. There is currently a Friday and 936 Sunday League offered. The After School Playground Program is a free drop -in program for BS 513 youth in grades K-5. The program operates Monday through Friday CG 465 After School from school dismissal to 4:30pm through May 24, 2022. Six HA 4 Program elementary school playgrounds provide a variety of activities HO 456 including board games, crafts, and outdoor games to keep HR 4 64 LW 48282 participants safely engaged and entertained. Total 2,865 Merit Badge Merit Badge Classes are virtually offered to Scouts to earn badges Classes that help them to reach goals of being an Eagle Scout. 51 The Volunteen Program provides teenagers ages 13-17 with Volunteen valuable volunteer experiences which will help prepare them for 23 Volunteens Program college and future jobs. During the month Volunteens assisted with 81 hours the After School Program and Tech Talk. Community The Arcadia Community Center offers a wide range of classes for Center Classes all ages. Classes offered at this location include Zumba, 865 mnastics, sewing, and chess. This interdepartmental joint use facility is used to offer more MEC Classes classes to the community. Classes offered at this location include 96 guzheng, karate, and belly dancing. Dana Gym This AUSD joint use facility is used to offer more classes to the Classes community. Classes offered at this location include Total Body 384 Workout, volleyball, and badminton. Off -Site & Virtual Other classes that are offered at off -site locations or virtually Classes including multiple tennis courts, art classes, and music classes. 1,220 TOTAL j 6,440 FEBRUARY HIGHLIGHT Spring Registration On February 28, online registration opened to residents for spring classes and select summer programming. It was a record setting day with over $175,000 in revenue processed. Summer Specialty Camps, the Summer Fun N' Play program, and the Summer Sports Camps were among the top interests. Spring classes have shown an increase in registrants as well. WILDERNESS PARK Wilderness Park is closed until further notice due to storm damage. MERIT BADGE CLASSES (Virtual) DATE CLASS NAME PARTICIPANTS X PRICE OF CLASS TOTAL FEES February 12, 2022 Soil & Water Conservation 3x$20 $60 February 12, 2022 Citizenship in the Nation 6x$20 $120 February 12, 2022 Emer ncy Preparedness 11x$20 $220 February 12, 2022 Citizenship in the Community 9x$20 $180 February 26, 2022 Citizenship in the World 8x$20 $160 February 26, 2022 Environmental Science 14x$20 $280 Total $1,020 WEEKEND RESERVATIONS DATE RESERVATION ATTENDANCE TOTAL FEES PARK CLOSED WALK IN -PUBLIC USE DATE I ATTENDANCE PARK CLOSED Normal % Expended Personnel Related: 58.12% Supplies & Services: 58.33% RECREATION DEPARTMENT FINANCIAL STATEMENT January 2022 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 749,440 $ 511,370 68.23 % 5502 Community Center $ 311,449 $ 150,573 48.35 % 5503 Dana Gym $ 218,575 $ 130,312 59.62 % 5504 Fee & Charge $ 435,375 $ 272,691 62.63 % 5505 Nature $ 151,680 $ 73,564 48.50 % 5506 Recreation/Fields $ 121,325 $ 56,836 46.85 % 5507 Senior Citizens $ 498,663 $ 242,100 48.55 % 5508 Camp $ 230,176 $ 91,606 39.80 % 5510 Youth Programs $ 471,823 $ 200,986 42.60 % 5520 Museum Education Center $ 49,729 $ 29,728 59.78 % Total Report $3,238,235 $1,759,766 54.34 % ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 34,100 $ -37 .11 % 5503 Dana Gym $ 147,200 $ 120,611 81.94 % 5504 Fee & Charge Classes/ Activities $ 371,400 $ 351,232 94.57 % 5505 Nature $ 66,700 $ 19,732 29.58 % 5506 Recreation/Fields $ 61,000 $ 22,737 37.27 % 5507 Senior Citizen Classes/ Activities $ 127,000 $ 55,198 43.46 % 5508 Day and Sports Camps $ 190,500 $ 106,546 55.93 % 5510 Youth Programs $ 71,900 $ 17,345 24.12 % 5520 Museum Education Center $ 19,000 $ 14,643 77.07 % Total Report $1,088,800 $ 708,007 65.03 % Park and Recreation Facilities Fund Beginning Fund Balance Estimated Revenue: Dwelling Unit Fees Grant Revenues Interest Earnings Total Revenues Estimated Funds Available Proposed Expenditures: General Fund Overhead Capital Projects Total Expenditures Ending Fund Balance FY20-21 FY21-22 FY21-22 Actual Actual as of 1/30/2022 Budget $6,200,900 $7,786,911 $7,452,000 $622,346 $405,984 $1,200,000 $837,750 0 0 $69,401 $17,640 $71,500 $1,529,497 $423,624 $1,271,500 $7,730,397 $8,210,535 $8,723,500 $31,300 $18,608 $31,900 $247,079 $9,962 $4,081,000 $278,379 $28,570 $4,112,900 $7,452,018 $8,181,965 $4,610,600 Net Change in Fund Balance $1,251,118 $395,054