HomeMy WebLinkAboutLB Agenda: 03/17/22CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, March 17, 2022, 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Miriam Carter, Chair
Elizabeth Renfrew, Chair Pro-Tempore
Alice Wang, Trustee
Barbara Delphey, Trustee
Carlton Seaver, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: February 2022
c. Monthly Report Narrative: February 2022
d. Financial Report: February 2022
e. Security Cameras at the Library
f. RFID Project Update
g. Staff Update
h. Gilb Museum of Arcadia Heritage
i. Calendar of activities for Children Services: April 2022
j. Calendar of activities for Adult and Teen Services: March 2022
k. Flyers/articles/attachments
Serving with a Purpose
SAYL Teen Volunteer flyer
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of February 17, 2022
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to April 21, 2022, at 4:30 p.m. in the Conference Room
of the Library, 20 W. Duarte Road, Arcadia.
February Fiscal Year to Date February February Average
2022 2021-22 2020-21 2021 2020 2020-22
ACCOUNT SERVICES
Gate count 18,558 145,528 0 0 36,865 18,474
Circulation 50,627 351,443 137,269 15,016 70,691 45,445
Adult 7,364 59,629 19,830 2,367 11,490 7,074
Teen 1,109 10,785 3,769 427 1,811 1,116
Juvenile 20,725 173,990 49,505 6,007 31,736 19,489
Digital Collection 4,085 34,768 54,592 6,183 4,107 4,792
In-House Use check-ins 17,344 72,271 9,573 32 21,547 12,974
Express Check 13,199 109,689 406 15 19,422 10,879
Registrations 215 2,214 1,084 105 279 200
Overdues 69 895 350 23 196 96
Reserves 1,691 15,585 55,804 6,991 1,238 3,307
TECHNICAL SERVICES
Materials cataloged 1,041 7,340 7,009 964 1,181 1,062
Materials discarded 3,633 14,935 11,882 477 1,146 1,752
Interlibrary loan (ILL) 36 230 0 0 37 24
Bindery 17 113 112 13 54 28
Serials Processed 402 3,361 3,083 411 368 394
ADULT SERVICES
Reference questions 2,222 17,958 11,661 1,213 2,498 1,978
Total Reference 1,196 9,623 6,808 654 1,225 1,025
Total Other 1,026 8,335 4,853 559 1,273 953
Adult Programs (virtual) 3 28 39 4 17 8
Views 85 1,625 2,723 559 283 309
Teen Programs (virtual) 3 15 13 1 10 5
Views 196 1,052 1,184 272 395 288
24/7 Reference email 19 364 455 53 284 119
CHILDREN'S SERVICES
Reference questions 1,395 11,682 1,792 165 2,073 1,211
Total Reference 1,061 8,429 1,191 110 1,531 901
Total Other 334 3,253 591 55 542 310
Special programs 4 51 59 6 8 6
Views/Participants 113 972 1,140 405 282 267
Storytime/Class Visits/Scouts 5 50 55 6 13 8
Views/Participants 41 994 870 149 481 224
STATISTICS
Volunteer Hours 310 2,297 573 113 659 361
* Website Visits 6,755 65,808 66,235 7,788 0 4,848
Other Service Point questions 1,293 8,650 7,153 693 1,327 1,104
REVENUES
Fines & Fees 1,953.84$ 36,407.86$ 6,203.95$ 505.00$ 3,714.74$ 2,057.86$
Auditorium -$ -$ -$ -$ -$ -$
Lost books 264.81$ 2,597.39$ 690.23$ 158.04$ 510.17$ 311.01$
ECC Registrations -$ -$ 120.00$
Gifts & grants 24,450.00$ 56,545.89$ 24,971.18$ 5,500.00$ 6,065.00$ 12,005.00$
Passport Services 5,305.00$ 41,039.45$ 11,509.05$ 3,745.00$ 7,295.00$ 5,448.33$
Total 31,973.65$ 136,590.59$ 43,374.41$ 9,908.04$ 17,704.91$ 19,822.20$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2021-22
Information & Materials
Management
Program & Collection
2020 Website stats not available for new site.
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – FEBRUARY 2022
Highlights:
In-person programming returned to the Library this month with programs such as Movies You
Missed and Bookish. Although the L.A. County Health Department had lifted some restrictions on
face coverings in February, for the Library to do so would require staff to check proof of
vaccination at the door and/or offer Covid-19 testing, both with sizable price tags. As a result, the
Library opted in February, along with most all of the other public libraries in the area, to keep face
covering restrictions in place until these last restrictions were lifted. The Southern California
Library Cooperative, a consortium of 40 independent city, county, and special district libraries,
has elected a new interim Executive Director, Heather Cousins. The Southern California Library
Cooperative provides grant opportunities through the CA State Library, discounted prices for
vendors, and is a resource-sharing network that reduces duplication. It also operates the
Interlibrary Loan and Delivery service between member libraries. The Library received three bids
for the RFID project and a city committee was formed to review the formal bids based on the
Request for Proposal; the final choice will then go to City Council for their approval.
Adult Programs, Classes, Technology Literacy, and Events: Four patrons watched and
discussed The Man Who Sold His Skin at The Movies You Missed mid-month. Bookish met on
February 22 and discussed Weather, by Jenny Offill. The Library collaborated with the Pasadena
Humane Society at the beginning of February to offer an educational
program about local animal services and resources
that drew 72 attendees. Free pet ID tags were
provided to participants. In anticipation of this
program and throughout February, the community
banded together and donated much-needed
blankets, towels, and egg cartons to the Pasadena
Humane Society.
Teen Programing: Teen Zone kicked off in February, offering teens a safe and fun space to
hang out after school, with 54 teens attending this first month. Make-it or Bake-it showcased paper
quilling. Students watched a teen-created online tutorial and took home craft kits to create their
very own paper quilled heart.
Children’s Programming and Services: There were four early literacy programs hosted via
Zoom with 19 in attendance in February. Staff hosted a Virtual Hearty Book Party. The 12
attendees listened to Valentine stories, took part in fun activities, and made two heart-themed
February Activity
Visitors: 18,560
Holds Processed: 1,691
Physical Items Checked Out: 32,609
eBooks/Audiobooks/Magazines Downloaded: 3,615
Virtual Programs/Attendance: 15/435
Passports Issued: 121
2
crafts. Children’s Services staff, with the help of teen volunteers,
prepared and distributed 200 craft kits in celebration of Lunar
New Year. Each kit contained paper supplies to make three
different lanterns. In celebration of Black History Month, 148
Inventor-themed kits were also distributed; the accompanying
recording received 81 views.
Customer Service: Information Systems’ team of three
Computer Aides and Supervisor answered more than 244
computer/technical questions from patrons and assisted the public with 950 public computer
sessions, 1,086 print jobs, and the use of the Microfiche station, public copiers, and the public Wi-
Fi network. The 2021 tax forms continue to arrive and have been placed out for easy patron
access. Adult Services staff proactively shares inventory status information on social media.
Passport Services processed 121 passports in February. Account Services handled 1,691 holds
and checked out 32,609 items.
Collections: The Children’s Services Library Technician enhanced each Read to Grow Storytime
Kit to now include either a flannel, puppet, or puzzle set; updated the files to reflect the new
additions; and also worked with staff from Technical and Account services to make the kits
available for patron checkout. Children’s Services staff have been weeding the easy reader and
the nonfiction animal and nature collections to get ready for the library-wide RFID project. The
most popular item in the Adult collection this month was Cang Lang Xing, by Zhiyunxiaotiandao.
The most popular title in the Children’s collection this month was the graphic novel Yo-kai Watch,
by Noriyuki Konishi. For teens, the top title was the graphic novel Black Butler, by Yana Toboso.
Cataloging and Acquisition staff continued working on the Database Authority project and deleted
more items than usual from the collection due to the preparation for the RFID project and the
annual withdrawal of older magazines.
Facilities and Technology: Information Systems staff continued to work with City IT to replace
the last remaining Windows 7 PC’s located in the Account Services public facing desks. There
were 2,768 unique public Wi-Fi users, and a total of 2.27TB of data downloaded and uploaded
during February, compared to 2,518 unique public Wi-Fi users, and a total of 2.05TB of data
downloaded and uploaded in January. There were 4,890 visits to the Library Catalog, local web
documents and online databases. There were 2,884 unique visitors and 6,755 visits to the Library
home page. Information Systems staff continue to update several of the library department web
pages with new content.
Staff and Training: Part-time Library Technician interviews were held from January 31 through
February 2. Passport Services Clerk, Eduardo Topete, interviewed and was offered the position
of part-time Library Technician I in Children’s Services. He has been trained in Children’s Services
collections as well as in core services and programming. Library Aide, Ann Morrice, was promoted
to the part-time Library Technician in Account Services. Full-time Library Technician Sarah Hart
resigned on Wednesday, February 23; her last day is Saturday, March 5. Account Services will
be recruiting a full-time Technician from the part-time eligibility list. Library Aide applications were
reviewed, and interviews were scheduled for the second week in March: 150 applications were
received for five open positions.
Community Outreach/Collaboration/Volunteers: Adult Services Staff provided historical
photographs to help aid in the restoration of the Reid-Baldwin Adobe at the LA County Arboretum.
Sally Snider thanked staff for providing them with the photographs that helped guide the
restoration. Library staff attended the AUSD PTA Council meeting and the Arcadia High School
3
meeting. Adult Services staff attended grant-planning, Summer at Your Library, and Arcadia
Historical Society meetings. The Children’s Services Librarian attended the Building Equity Based
Summers through California Libraries and Communities meeting. She also received a note of
gratitude from the coordinator of the Arcadia Unified School District’s Middle School Wellness
Summit, who wrote, “Thank you so much for all your incredible resources! Our students and
parents really appreciate it! We appreciate your collaboration for our Middle School Wellness
Summit!” Children’s Services staff partnered with teen volunteers, Nicole M. and Autumn Z., who
worked with Children’s Services to plan, design, and install a new display for the main entry
bulletin in the Children’s Room. All the illustrations were hand-drawn by the volunteers and
feature characters from well-known children’s books, including Winnie the Pooh, The Cat in the
Hat, and Where the Wild Things Are.
The Holly Avenue Elementary School Library Aide, Iwona Engl, installed a bulletin display
featuring artwork designed by students who created their own renditions of selected children’s
book covers.
The Children’s Services Principal Librarian hosted an in-person orientation for 18 teen volunteers
who will be assisting with the monthly in-person Book Buddies programs that will begin in March.
The Teen Librarian participated in Book Balance, a wellness-centered YA book discussion group,
that was hosted in Arcadia High School’s Library Media Center. Students discussed The New
David Espinoza, by Fred Aceves, on February 23. Cataloging and Acquisitions Staff attended
Coordinating Council and worked with a Pasadena City College student on a class project.
Marketing and Publicity: Adult Services displays featured “Love your library,” highlighting fiction
and nonfiction library-related books, as well as National Embroidery Month, Black History Month,
Bromance, and Love is the Air. Children’s Services’ displays included the community displays
mentioned above and a display promoting Homework Help. Children’s book displays featured
Chinese New Year and Black History Month.
SUN MON TUE WED THU FRI SAT
1
2
Sign-ups
for all April
programs begins.
10 -11 am:
Priority registration
for Arcadia residents.
Proof of residency
required.
11 am onward:
Open registration.
3
Library Closed
4
Busy Bee
Craft Kits
Available 4/4-4/9
5—8 Years
Operating Hours
5
6
7
8
9
10
Library Closed
11
New Busy Bee
Craft Kits
Available 4/11-4/16
5—8 Years
Operating Hours
12
13
In-Person Program
*Toddler Storytime
24—48 months
10:30 am
* Registration Required
14
In-Person Program
*Book Buddies
4—6 Years
5:00 pm
* Registration Required
15 16
2022 Annual
Bookmark Contest
Ends
17
Library Closed
18
New Busy Bee
Craft Kits
Available 4/18-4/23
5—8 Years
Operating Hours
19
20
In-Person Program
*Toddler Storytime
24—48 Months
10:30 am
* Registration Required
21
In-Person Program
*Family Storytime
2—8 Years
6:30 pm
* Registration Required
22
23
24
Library Closed
25
26
27
In-Person Program
*Toddler Storytime
24—48 Months
10:30 am
* Registration Required
28
Virtual Program
*Book Buddies
4—6 Years
5:00 pm
* Registration Required
29 30
Spring Reading
Program Ends
In Person
*Busy Bee StoryCraft
5—8 Years
2:30 pm
* Registration Required
Arcadia Public Library - Jerry Broadwell Children’s Room A P R I L 2 0 2 2
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library
staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
FOR EARLY LEARNERS
IN-PERSON TODDLER STORYTIMES
Wednesdays, April 13, 20, 27, 2022 at 10:30 am
For Ages 2 to 4 Years
Join us for stories and activities just right for toddler
aged children. The program will take place in the Library’s Cay
Mortenson Auditorium. Mask-wearing is not required, but
encouraged for program attendees.
Sign-up to participate, beginning Saturday, April 2, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
IN-PERSON FAMILY STORYTIME
Thursday, April 21, 2022 at 6:30 pm
For Ages 2 to 8 Years
This program provides fun stories and activities for the
whole family. The program will take place in the Library’s
Cay Mortenson Auditorium. Mask-wearing is not required,
but encouraged for program attendees.
Sign-up to participate, beginning Saturday, April 2, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
BOOK BUDDIES
Designed especially for kids ages 4 to 6 years old. Listen
to fun stories read aloud by the Assisteens®, an auxiliary of the
Assistance League of Arcadia. The program will be hosted
in-person and virtually as indicated below. For in-person
program— mask-wearing is not required, but
encouraged for program attendees.
Program registration is required.
APRIL SESSIONS
Thursday, April 14; 5:00 pm—In-Person
Thursday, April 28; 5:00 pm—Virtual via Zoom.us
Sign-up to participate, beginning Saturday, April 2, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
APRIL 2022 Calendar of Events
2022 ANNUAL BOOKMARK CONTEST
Ends April 16, 2022
For Ages 3 to 14 Years
Whose bookmark will be selected for this year’s Annual
Bookmark Contest? It could be yours! Visit the Library’s Jerry
Broadwell Children’s Room or the Youth Services Webpage,
beginning March 5, to access an entry form.
All bookmark contest entry forms must be submitted to the
Library’s Jerry Broadwell Children’s Room no later than
Saturday, April 16, 2022 before 5:00 pm.
SPRING READING PROGRAM
Ends Saturday, April 30, 2022
For Ages 4 to 14 Years
Read and collect virtual badges to spell the word S-P-R-I-N-G
and earn up to 2 reading rewards. Rewards will be
available while supplies last and may vary slightly in content.
All program logging and collection of earned rewards must be
completed by Saturday, April 30, 2022 before 5:00 pm.
BUSY BEE CRAFT KITS
New Kits Available Mondays, April 4, 11, & 18, 2022
For Kindergarten to 3rd Graders
In celebration of Earth Day, pick up a Busy Bee Craft Kit.
Each kit contains a fun bee craft and an information card with
a fun bee fact. Kits will be available while supplies last.
IN-PERSON BUSY BEE STORYCRAFT
Saturday, April 30, 2022; 2:30 pm
For Kindergarten to 3rd Graders
In celebration of Earth Day, learn about the world of bees and
their contributions to the environment. Listen to a bee story,
enjoy bee-themed activities, and make a be craft.
Sign-up to participate, beginning Saturday, April 2, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
Adult & Teen Services Calendar of Events
March 2022
Mon Tues Wed Thurs Fri Sat
28
Teen Zone
3:30-5 PM
Auditorium
The Movies
You Missed
6 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Community Craft
Circle
7 PM
Teen Central
Pioneers in
Petticoats
2 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Bookish
10 AM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Book Balance
3:30 PM
AHS
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
2
10
Teen Zone
3:30-5 PM
Auditorium
5 4 3
9 8 7
14
12
15
11
18
Teen Zone
3:30-5 PM
Auditorium
17 16 19
21 22 23 26 25 24
31 30
1
29
Teen Zone
3:30-5 PM
Auditorium
Sign up for our eNewsletters to
stay informed about
Library events, staff picks, reading
recommendations, and more! Link
available on our homepage.
Photo Release:
All participants in Library programs, events, and classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Teen Zone
3:30-5 PM
Auditorium
Teen Zone
3:30-5 PM
Auditorium
Adult & Teen Services Calendar of Events
March 2022
Arcadia Public Library
20 West Duarte Road Arcadia, CA. 91006
626.821.5569 ~ www.arcadiaca.gov/library
Connect with us on social media!
The Movies You Missed: The Mole Agent
Wednesday, March 16th at 6 PM
Auditorium
Chile, 2020
1 hour, 24 minutes
Adults only, 18+.
An intriguing fly-on-the-wall documentary
where an 83-year-old man poses as a
resident in a Chilean nursing home to see if
he can find signs of abuse. Watch the film
and stay for some trivia and film discussion.
Bookish:
Beekeeper of Aleppo by Christy Lefter
March 22nd at 10 AM
Cay Mortenson Auditorium
Join fellow bookish readers for a fun and
Interesting discussion of Beekeeper of
Aleppo: An unforgettable immigrant story of
a beekeeper, his wife, & the triumph of spirit
when the world becomes unrecognizable.
Teen Zone
Monday—Thursday
*unless noted otherwise
3:30 PM – 5 PM
Auditorium
Do homework, play games, and enjoy a space
just for teens!
Community Craft Circle
Tuesday, March 1st at 7 PM
Teen Central
Come and craft with your community!
Bring the project you are currently working
on and connect with fellow crafters.
Bring your own supplies, only limited supplies
will be available such as scissors and glue
sticks.
Don’t have a craft project you’re currently
working on? Color a community art poster!
Book Balance
March 23rd at 3:30 PM
The Curious Incident of the
Dog in the Night-time by Mark Haddon
Arcadia High School Library Media Center
Join our Teen Librarian and the Wellness
Center after school on March 23rd in Arcadia
High School’s Library's Media Center!
Come chat about wellness and The Curious
Incident of the Dog in the Night-time. Haven't
read the book yet, no problem. All Arcadia
High School students are welcome!
Pioneers in Petticoats:
Yosemite's Early Settler Women
Saturday, March 12th at 2 PM
Cay Mortenson Auditorium
Yosemite National Park’s history is filled with
countless true stories of courage and intrigue
featuring intrepid women.
How did the earliest climbers of Half Dome
discover that a woman had already beaten
them to the top? Find out as historian Ed
Andersen pays tribute to Yosemite National
Park’s female trailblazers and its most prolific
writer Shirley Sargent.
Make-it or Bake-it:
Pressed Flower Bookmark
YouTube, Instagram, and Facebook
March 24th at 3PM
Create a pressed flower bookmark!
Follow along with one of our teens as she
shows you how to create one for yourself. Try
it out at home or join us at Teen Zone on
March 24th, then share your creations on
social media and tag us at #APLTeens. You
could win a small prize!
https://www.servingwithapurposeca.org/
Arcadia Public Library
2022 SUMMER AT ARCADIA PUBLIC LIBRARY
Teen Volunteer Opportunities
Applications will be available beginning
Saturday, March 12, 2022.
Applications must be returned to the
Children’s Room Information Desk at the
Arcadia Public Library on or before
Saturday, April 2, 2022 by 5:30 pm.
Do you enjoy working with children and have time this summer to donate two
to four hours of your time per week?
Please consider applying to volunteer at the Arcadia Public Library.
Applicants must be at least 13 years of age or older by June 1, 2022.
Interviews for these volunteer positions will be held on April 18, 19, & 20, 2022.
Teens chosen to participate in the program will be required to attend orientation and
training before the program begins.
Program dates: Monday, June 13 through Saturday, July 30, 2022.
All participants in Library programs, events, and classes may be photographed or videotaped for Library
promotional purposes. Notify Library staff if you prefer not to be photographed.
Arcadia Public Library • 20 West Duarte Road • Arcadia, CA 91006 626-821-5566 • www.ArcadiaCA.gov/Library
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTESS
THURSDAY, FEBRUARY 17, 2022
CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:30 p.m., in the
Conference Room of the Library.
PLEDGE OF ALLEGIANCE – Chair Carter
ROLL CALL: Chair Miriam Carter; Trustees Barbara Delphey, Elizabeth Renfrew, Carlton
Seaver, Alice Wang; Councilmember Paul Cheng (City Council Liaison); Director
of Library & Museum Services Darlene Bradley (Secretary); Library Services
Managers Roger Hiles, Pat Smith
ABSENT – None
PUBLIC COMMENTS – None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Renfrew reported that there are
three or four new volunteers in the Friends Book Store; they will be able to expand the Book
Store’s hours as volunteer vacancies are filled. The Friends did not meet in January and are
scheduled to meet again in March. Councilmember Cheng reported on current issues facing the
City Council, including the deadline to call for a special election, the six-month report to City
Council on homelessness in Arcadia, and the redistricting project.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley referred her update to the items below.
Monthly Statistical Report: January 2022: January’s statistics were adversely affected by the
omicron variant of the COVID virus. Passports continue to do well.
Monthly Report Narrative: January 2022: The Director reviewed the Winter Reading program
and noted that planning has already begun for this year’s Summer at Your Library program. The
goal this year is to bring patrons back to the library through major programming. Tax forms are
beginning to arrive, they are still in demand even though they are available online.
Financial Report: January 2022: Director Bradley discussed the mid-year budget review, noting
that the library is still on target generally, but, because landscaping costs increased by $8,000,
spending will exceed the current budget.
Staff Update: Seventeen staff members were out at various times during the month of January
due to COVID, exposure to COVID, or other illness. Eduardo Topete, a part-time Passport Clerk,
was promoted to the vacant part-time Library Technician position in Children’s. Ann Morrice was
selected for the part-time Library Technician vacancy in Account Services. She began her career
at Arcadia Public Library as a part-time Library Aide.
Staff Informational Report on Automatic Renewal: The project continued to experience
technical problems but is close to completion. Library staff continue to look at additional
improvements to patrons’ experience with library circulation.
Security Cameras: Director Bradley reviewed the Library’s proposal to add security cameras
throughout the building. Access to the recordings would probably require a subpoena; the City
Attorney will need to weigh in on this issue. The Director would like the Board to consider this and
discuss it at the next Board meeting.
RFID Project: Three bids have been received and reviewed by the committee. The final choice
will go to City Council on March 15. Staff will be asking the Board to consider closing the Library
for two weeks during the second half of April. At this time, there will be approximately 188,000
books and 10,000 to 12,000 DVDs, CDs, and other items to be tagged, as well as any items that
are checked in during the conversion process. The current plan is to start in early April with the
Children’s collection, then close to the public mid-month. There will be three stations the staff will
use to process the items. The goal is to finish the project as much as possible by June 1, which
begins the Library’s busiest time of the year. Library staff will bring further details to the March
Board meeting.
Gilb Museum of Arcadia Heritage: The Museum will host a volunteer appreciation program on
Saturday, February 19. The Curator continues to apply for grants, especially for funding for a
temperature-controlled HVAC system. Fluctuations in temperature and humidity can damage
items in the collection. The Museum staff are presenting programs on the Santa Anita Assembly
Center at Arcadia High School and Foothill Middle School this month.
Calendar of Activities for Children’s Services: March 2022: Children’s Services is
reintroducing in-person programming this month, offering the annual Read Across America
program with the Fire & Police Departments as well as the Book Buddies program, done in
conjunction with the Assistance League.
Calendar of Activities for Adult and Teen Services: February 2022: Adult Services staff
hosted a special visit by the Pasadena Humane Society’s Wiggle Waggle Wagon at the beginning
of the month. The event was well attended and generated many in-kind donations.
Flyers/Articles/Posters/Attachments: In March, Adult Services will host a special talk on early
women pioneers in Yosemite Valley by local historian Ed Andersen. They will also host a special
hands-on painting program in mid-May.
Featured Historical Photo: This month’s photo features a Children’s Services librarian from
1972. Director Bradley noted that she is in her 70s now and still sends the Library a Christmas
card every year.
Trustee Seaver requested to have his absence from the March 17, 2022, meeting excused.
The motion to excuse Trustee Seaver’s absence was moved by Trustee Renfrew, seconded by
Trustee Delphey, and approved on a voice vote.
AYES: Chair Carter, Trustees Delphey, Renfrew, Seaver, Wang
NOES: None
ABSENT: None
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of January 20, 2022
Recommended action: Approve
The motion to accept the Minutes of January 20, 2022, with the addition of “to the Board’s
[question]” under “Monthly Report Narrative,” was moved by Trustee Renfrew, seconded by
Trustee Seaver, and carried on a voice vote.
AYES: Chair Carter, Trustees Delphey, Renfrew, Seaver, Wang
NOES: None
ABSENT: None
ADJOURNMENT
Chair Carter adjourned the meeting at 6:07 p.m. to March 17, 2022, at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Miriam Carter, Chair Darlene Bradley, Secretary
Minutes prepared by: Pat Smith