HomeMy WebLinkAboutItem 12e - Santa Anita Ave Corridor Phase 2 Traffic Signal Improvements
DATE: March 15, 2022
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Kevin Merrill, Principal Civil Engineer
SUBJECT: CONTRACT WITH CALIFORNIA PROFESSIONAL ENGINEERING, INC.
FOR SANTA ANITA AVENUE CORRIDOR PHASE 2 TRAFFIC SIGNAL
IMPROVEMENTS AT THE INTERSECTIONS OF SANTA ANITA AVENUE
AND COLORADO BOULEVARD, SANTA CLARA STREET, DIAMOND
STREET, WISTARIA AVENUE AND VIRGINIA DRIVE IN THE AMOUNT
OF $1,026,511, PLUS A 10% CONTINGENCY.
Recommendation: Approve
SUMMARY
This project proposes traffic signal improvements at five intersections on Santa Anita
Avenue: at Colorado Boulevard, Santa Clara Street, Diamond Street, Wistaria Avenue
and Virginia Drive. These intersections were studied over the past few years for
necessary upgrades and improvements. The recommendations were originally included
in the Santa Anita Avenue Corridor Traffic Signal Improvements Project, budgeted in the
Fiscal Year 2016/17 Capital Improvement Program (“CIP”). Due to limited funding, these
five intersections were removed from that project and re-budgeted as a separate project.
The Santa Anita Avenue Corridor Phase 2 Traffic Signal Improvement Project, which
encompasses the five intersections, was included in the Fiscal year 2020/21 CIP.
It is recommended that the City Council approve, authorize and direct the City Manager
to execute a contract with California Professional Engineering, Inc., for the Santa Anita
Avenue Corridor Phase 2 Traffic Signal improvements at the intersections of Santa Anita
Ave and Colorado Blvd, Santa Clara Street, Diamond Street, Wistaria Ave and Virginia
Drive in the amount of $1,026,511, plus a 10% contingency.
BACKGROUND
In 2017, the City hired Kimley Horn & Associates, a traffic engineering firm with expertise
in traffic signals and ITS improvements, to provide design services for the Santa Anita
Avenue Corridor Traffic Signal Improvement Project. The scope of work included two
new traffic signals at Alta Street and Le Roy Avenue as well as traffic signal upgrades at
several other intersections on Santa Anita Avenue to bring them up to current City
Santa Anita Corridor Phase 2 Traffic Signal Improvements
March 15, 2022
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standards. Upon design completion, it was discovered that the budget was not sufficient
to cover all the work, thus the project proceeded with only the two new traffic signals.
That work was completed in 2020.
A second project, entitled Santa Anita Avenue Corridor Phase 2 Traffic Signal
Improvements was proposed in the fiscal year 2020-21 CIP to include all work left out of
the initial project. In 2021, the Development Services Department Engineering Division
revised the Kimley Horn & Associates design of the five subject traffic signals to bring
them up to the City’s latest traffic signal standards and add new elements, such as
Flashing Yellow Arrows (FYA) and Fiber Optics extensions.
The project includes new traffic signal equipment at every location along with the following
specific signal related improvements:
Santa Anita Avenue & Virginia Drive
• Protected left turn green arrow along with a FYA permissive phase for the
southbound to eastbound direction
Santa Anita Avenue & Colorado Boulevard
• FYA permissive left turns for the east and west directions
• Fiber optics cable extensions east to First Avenue and west to Colorado Place
Santa Anita Avenue & Santa Clara Street
• FYA permissive left turns for the north and south directions
• Green arrow right turn phase for northbound to eastbound direction
Santa Anita Avenue & Diamond Street
• All new poles
Santa Anita Avenue & Wisteria Avenue
• Equipment only
The plans and specifications were completed in January, 2022, and the project was
advertised for bids. The Engineer’s Estimate for the construction was $900,000, including
a 10% contingency.
DISCUSSION
The bid opening was held on February 17, 2022. Eight (8) bids were received for the
project as follows:
Santa Anita Corridor Phase 2 Traffic Signal Improvements
March 15, 2022
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NAME AMOUNT
California Professional Engineering Inc. $1,026,511
Comet Electric $1,135,468
Dynalectric $1,195,219
Belco Elecnor $1,217,100
Crosstown Electrical & Data, Inc. $1,296,158
Ferreira $1,445,056
DBX, Inc. $1,510,654
Alfaro Communication Construction Inc. $1,550,773
The bids are very close (less than 10% difference), and there are no apparent
irregularities, which shows that the bidders have a clear understanding of the project, and
the bids are a consistent reflection of the bidding environment. The low bid is greater
than the Engineer’s Estimate by approximately $126,511. This is likely due to changes
in the traffic signal industry, and recent increases in costs and manufacturing delays
attributed to COVID-19, leading to an increase in bids over the last few years. In
discussions with some of the bidders and with contacts in other cities, traffic signal work
is in great demand and associated contractors are extremely busy, so prices are rapidly
rising. In addition, the engineer’s estimated unit costs are at least 12 months old, but no
new information was available at the time of design completion.
The low bidder, California Professional Engineers, Inc. (“CPE”), has the required license,
and is fully qualified to perform the work. CPE has previously completed several projects
for the City, most recently the new traffic signals at Santa Anita Avenue & Alta Street and
Santa Anita Avenue & Le Roy Avenue. Their previous work was completed in a timely
manner, given delays caused by SCE, with minimal change orders and satisfactory
results.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt pursuant to the California Environmental Quality Act
("CEQA") under Section 15301 (Existing Facilities), Section 15302 (Replacement or
Reconstruction), and Section 15303 (New Construction or Conversion of Small
Structures), as the project involves the replacement of existing facilities, and limited
installation of new small structures related to the traffic signal system, with no expansion
of use.
FISCAL IMPACT
This project was budgeted in the Fiscal Year 2020-21 Capital Improvement Program at
$800,000 with funding from the Transportation Impact Fee Fund. The low bid for the
project is $1,026,511, and with a 10% contingency of $102,651, the total funding
necessary is $1,129,162. To date, approximately $10,000 has been spent on engineering
design revisions and staff time, leaving a balance of $790,000. Additional funding is
Santa Anita Corridor Phase 2 Traffic Signal Improvements
March 15, 2022
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provided from the Colorado Street/Blvd - Complete Streets and Traffic Signal Fiber Optics
Network Extensions projects. The reason for combining the work is to get the best overall
price for common items, and the added work is either in or directly adjacent to the Santa
Anita Avenue Corridor. The funding breakdown for the overall project is as follows:
PROJECT BUDGET FY FUND
Santa Anita Avenue Corridor Traffic
Signal Improvements
$790,000 2020-21 Transportation Impact
Colorado Street & Blvd - Complete
Streets (portion of $500,000)
$210,000 2019-20 Transportation Impact
Traffic Signal Fiber Optics Network
Extensions (portion of $300,000)
$130,000 2020-21 Transportation Impact
Total Funds Available $1,130,000
With the transfer of funding listed above, which is all from the Transportation Impact Fee
Fund, there are sufficient funds budgeted to cover this project.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a contract with California Professional Engineering, Inc., for the
Santa Anita Avenue Corridor Phase 2 Traffic Signal improvements at the intersections of
Santa Anita Ave and Colorado Blvd, Santa Clara Street, Diamond Street, Wistaria Ave
and Virginia Drive in the amount of $1,026,511, plus a 10% contingency.
Attachment: Proposed Contract
CONTRACT
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and
_______________________________________________, sometimes hereinafter called
“Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
a. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in
the Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
HUNTINGTON DRIVE SIDEWALK REHABILITATION IMPROVEMENTS
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
b. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The
Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 30 calendar days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
c. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of
____________________________________________________________________ Dollars
($_________________________________). Payment shall be made as set forth in the General
Conditions.
d. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.11 for
each and every calendar day of delay beyond the time prescribed in the Contract Documents for
finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is
not paid, the Contractor agrees the City may deduct that amount from any money due or that may
become due the Contractor under the Contract. This Article does not exclude recovery of other
damages specified in the Contract Documents.
e. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
f. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and
every provision of law required to be included in these Contract Documents shall be deemed to
be included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
g. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in
the General Conditions.
h. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages
in accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be
posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA CALIFORNIA PROFESSIONAL ENGINEERING, INC
By: By:
Dominic Lazzaretto
City Manager Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
(CONTRACTOR’S SIGNATURE MUST BE
NOTARIZED AND CORPORATE
SEAL AFFIXED, IF APPLICABLE)
END OF CONTRACT
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above