HomeMy WebLinkAboutHRC Minutes: 01-13-22HUMAN RESOURCES COMMISSION
REGULAR MEETING MINUTES
THURSDAY, JANUARY 13, 2022
CALL TO ORDER — Chairperson Jeong called the Special Meeting to order at 5:30 p.m. via
Zoom teleconference.
PLEDGE OF ALLEGIANCE — Chairperson Kaitlyn Jeong
ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS
PRESENT: Commissioners Jeong, Rodriguez, Rock, and Tseng
ABSENT: Commission Member Eskander
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None
PUBLIC COMMENTS — None
REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None
REPORTS FROM CITY COUNCIL LIAISON — None
1. CONSENT CALENDAR
a. Approve the Special Meeting Minutes from November 4, 2021.
Recommended Action: Approve
A correction was made to the meeting minutes to specify Chairperson Jeong led the
pledge of allegiance on November 4, 2021.
AYES:
Commissioners Jeong, Rodriguez, Rock and Tseng
NOES:
None
ABSENT:
Commissioner Eskander
2. REGULAR ITEMS
a. Recommendation to Approve the Revised Classification Specification for the
Position of Deputy Public Works Services Director.
Recommended Action: Approve
Paul Cranmer, Public Works Services Director, presented this item. Two main
points the Department wants to revise is to add experience for utility billing as
well as any combination language to provide greater latitude for the pool of
candidates who may have varied experience but are able to perform the Deputy
Director job duties.
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Commissioner Tseng asked if the driver for the change is due to an internal
candidate who does not meet the current requirements, and whether the
compensation will change with the revisions to the classification specification.
Public Works Services Director Paul Cranmer stated that the primary driver is
change in the market. The Department is seeing more highly educated
candidates and fewer strictly field candidates. Human Resources Administrator
Shama Curian clarified that changes to classifications are never processed
individual people. In addition, the compensation will be the same as the current
Senior Accounting Technician.
Chairperson Jeong asked if the Par 3 golf course requires an ongoing
management and whether any additional skills need to be added to the
classification specification related to golf course duties.
Public Works Services Director Paul Cranmer said management of the golf
course is ongoing, including communication with the management company
regarding financials, equipment purchases, or other materials. However, the
classification specification, as proposed, sufficiently captures the skills needed to
manage the golf course contract.
It was moved by Commissioner Rock, seconded by Commissioner Tseng and carried on
roll call to approve the revised classification specification for the position of Deputy Public
Works Services Director.
Roll Call:
AYES: Commissioners Jeong, Rock, Rodriguez, and Tseng
NOES: None
ABSENT: Commissioner Eskander
b. Recommendation to Approve New Classification Specification for Utility Billing
Specialist.
Recommended Action: Approve
Paul Cranmer, Public Works Services Director, presented this item. The current
Senior Accounting Technician for utility billing reports to Administrative Services
Department. Due to the incumbent's retirement, Public Works and Administrative
Services looked at moving the position to Public Works so that utility billing could
be housed in one area, rather than in a satellite office. Since Public Works is
implementing a new billing system, this is an ideal time for the new person to
start within Public Works.
Human Resources Administrator Shama Curian also added that if residents had a
question about their utility billing, they would go to Public Works and then sent
Administrative Services. With the position in Public Works, residents would have
a one -stop shop related to utility billing.
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Commissioner Rodriguez asked whether this position is a supervisor because the
proposed classification specification states the person will be training others.
Human Resources Administrator Shama Curian said the incumbent would cross -
train the duties of the billing system to other administrative staff, not providing
ongoing training. The proposed classification will be further revised to clarify the
intent.
Commissioner Rodriguez stated the organizational chart shows the position
reports to the Director.
Public Works Services Director Paul Cranmer explained this is the structure he
prefers because the position is new and the billing system is new, so there will be
an opportunity to assess workload and structure.
Commissioner Tseng asked whether this proposed change adds a new person or
if the position is relocating, whether there will be additional support for the
incumbent, and whether familiarity with the new billing system is required.
Public Works Services Director Paul Cranmer stated the position is being relocated
to Public Works, the utility superintendent will lend support to the new position,
and familiarity with the billing is not a requirement because it is a new system.
It was moved by Commissioner Rock, seconded by Commissioner Tseng and carried on
roll call to approve the revised classification specification for the position of Senior Code
Services Officer.
Roll Call:
AYES: Commissioners Jeong, Rock, Rodriguez, and Tseng
NOES: None
ABSENT: Commissioner Eskander
ADJOURNMENT
Chairperson Jeong adjourned the meeting at 6:13 p.m. to Thursday, February 10, 2022, at
5:30 p.m. via Teleconference.
Kaitlyn Jeonj
Chairpers
By:
ue Quach
Administrative Services Director
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