HomeMy WebLinkAboutItem 12e - Annual Concrete Repairs ProjectContract for Annual Concrete Repairs Project
April 5, 2022
Page 1 of 3
DATE: April 5, 2022
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: CONTRACT WITH GENTRY BROTHERS, INC. FOR THE FISCAL YEAR
2021-22 ANNUAL CONCRETE REPAIRS PROJECT IN THE AMOUNT OF
$105,730
Recommendation: Approve
SUMMARY
As part of the City’s Annual Asphalt and Concrete Program, the Public Works Services
Department (“PWSD”) is preparing to repair damaged curbs, gutters, and cross gutters
along various residential streets within the City. To ensure that the City is receiving the
most competitive prices and quality service for this work, the PWSD conducted a formal
bid. Gentry Brothers, Inc. submitted the lowest responsive bid.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a contract with Gentry Brothers, Inc. for the Fiscal Year 2021-22 Annual
Concrete Repairs Project in the amount of $105,730.
BACKGROUND
The PWSD is responsible for the maintenance and repair of approximately 147 miles of
roadway within the City. Since 1999, the City has enacted a comprehensive Pavement
Management Program, where the condition of all City streets has been regularly
assessed to plan for an Annual Asphalt and Concrete Repair Program. As part of this
program, street surfaces that are cracked are slurry sealed, and concrete curbs, gutters,
and pavement areas that have been damaged are repaired.
For this Fiscal Year, the concrete repairs portion of the program includes identifying and
prioritizing replacement of curbs, gutters, and cross gutters in the areas shown on the
attached Project Location Map (Exhibit “A”). In addition, handicap curb ramps will be
installed at various locations in the project area to remove barriers to sidewalk
accessibility. The work plan and budget are included in the Fiscal Year 2021-22 Capital
Improvement Program as part of the Annual Slurry Seal Program.
Contract for Annual Concrete Repairs Project
April 5, 2022
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DISCUSSION
A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid
packages were provided to contractors that perform this type of work. On March 1, 2022,
the City Clerk received eight sealed bids, with the following results:
Rank Bidder Location Bid Amount
1. Gentry Brothers, Inc. Irwindale, CA $105,730.00
2. Ruiz Concrete & Paving Inc. Long Beach, CA $108,892.10
3. Onyx Paving Co., Inc. Anaheim, CA $123,000.00
4. Toro Enterprises Inc. Oxnard, CA $144,344.75
5. EC Construction S. El Monte, CA $149,123.00
6. IE General Engineering Beaumont, CA $152,035.00
7. CT&T Concrete Paving Inc. Diamond Bar, CA $163,350.00
8. Gentry General Engineering, Inc. Rancho Cucamonga, CA $223,460.00
Bid documents were reviewed for content and the Contractor’s background and recent
projects were investigated. Based on this review, it has been determined that Gentry
Brothers Inc. is the lowest responsive bidder for this work and is a qualified contractor for
the project. Gentry Brothers, Inc. has successfully completed similar projects for the Cities
of Alhambra, Baldwin Park, Chino Hills, Downey, El Monte, Pomona, Rancho
Cucamonga, San Dimas, and Arcadia.
ENVIRONMENTAL ANALYSIS
This project is considered a Class 1 exemption as defined in Section 15301(c) of the
California Environmental Quality Act since the project consists of the maintenance of
existing public streets and does not involve expansion of the existing use of the streets.
FISCAL IMPACT
The work plan and budget for the Fiscal Year 2021-22 Annual Concrete Repairs Project
is included in the Fiscal Year 2021-22 Capital Improvement Program as part of the Annual
Slurry Seal Program. Funds in the amount of $700,000 were budgeted in the Fiscal Year
2020-21 Annual Slurry Seal Program. The project’s total contract cost is $105,730, which
will leave sufficient funds for the slurry seal efforts that are also planned with this funding.
RECOMMENDATION
It is recommended that the City Council determine that this project is considered a Class
1 exemption as defined in Section 15301(c) under the California Environmental Quality
Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a Contract
with Gentry Brothers, Inc. for the Fiscal Year 2021-22 Annual Concrete Repairs Project
in the amount of $105,730.
Contract for Annual Concrete Repairs Project
April 5, 2022
Page 3 of 3
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
CITY OF ARCADIA
2021/2022 ANNUAL CONCRETE REPAIRS PROJECT
PROJECT NO.: 55331022
BETWEEN
CITY OF ARCADIA
AND
GENTRY BROTHERS, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and Gentry Brothers, Inc.,
sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
2021/2022 Annual Concrete Repairs Project / Project No. 55331022
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within Forty-Five (45) calendar days from
the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of ONE HUNDRED FIVE
THOUSAND, SEVEN HUNDRED THIRTY DOLLARS AND NO CENTS ($105,730.00). Payment
shall be made as set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11
for each and every calendar day of delay beyond the time prescribed in the Contract Documents
for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this
is not paid, the Contractor agrees the City may deduct that amount from any money due or that
may become due the Contractor under the Contract. This Article does not exclude recovery of
other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Contract - 2
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job
site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
GENTRY BROTHERS, INC.
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Stephen P. Deitsch
City Attorney