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HomeMy WebLinkAboutItem 12f - Accept Gold Line Pedestrian Linkage Improvements Project as Complete DATE: April 5, 2022 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Johnathan Doojphibulpol, Assistant Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY THREE PEAKS CORPORATION FOR THE ARCADIA GOLD LINE STATION PEDESTRIAN LINKAGE IMPROVEMENTS PROJECT IN THE AMOUNT OF $2,291,190.08, AS COMPLETE Recommendation: Approve SUMMARY On February 4, 2020, the City Council awarded a contract to Three Peaks Corporation in the amount of $2,122,037.79, plus a 10% contingency. The work consisted of construction of various pedestrian enhancements on First Avenue from Wheeler Avenue to Colorado Boulevard and on Santa Clara Street from First Avenue to Second Avenue There were five (5) change orders on the project totaling $169,152.29, or 7.97% of the initial contract amount, for a final contract amount of $2,291,190.08, which is within the total authorized budget. The terms and conditions of this project have been complied with, and the required work has been performed to the City’s satisfaction. It is recommended that the City Council accept the project as complete and authorize the final payment in accordance with the contract documents. BACKGROUND In anticipation of the opening of the light rail extension through the City, the City applied for and received Federal funding through the Metro Call-for-Projects program to improve pedestrian facilities around the light rail station. The scope of the project was to provide improved pedestrian access and connectivity between the Gold Line light rail transit facility and the surrounding area within a quarter-mile radius of the Arcadia Station. Accept Arcadia Gold Line Station Pedestrian Linkage Improvement Project April 5, 2022 Page 2 of 4 The project scope included the following elements: • Removal and replacement of sidewalks • Removal and replacement of street trees • Pedestrian lighting • “Bulb-outs” at intersection corners • Landscape planters at intersection corners • Irrigation system for new trees and planters • Decorative paver crosswalks at the intersections of First Avenue and St. Joseph Street and of First Avenue and La Porte Street • Benches at various locations • Replacement of all driveways and corner ramps for ADA accessibility The project was advertised for bids on October 7, 2019. On February 4, 2020, the City Council awarded a contract to Three Peaks Corp. in the amount of $2,122,037.79, plus a 10% contingency. DISCUSSION Construction began in May 2020 and was substantially completed in April 2021. Multiple delays occurred on this project. During the peak of the COVID-19 virus, material shortages, such as concrete and conduit, caused several weeks of delays. With most of the construction complete in April 2021, a delay with Southern California Edison took six months before the contractor could make the final electrical connections. There were five (5) change orders, totaling $189,286, or 7.97% of the original contract amount. The first change order was to include additional Federal documentation that was not clear in the original bid documents but required for Federal funding. The documentation included required contractor training information and compensation, and to compensate for adjustments made to work site conditions starting in Spring instead of Winter. The total cost of Change Order No. 1 is $800. Change Order No. 2 was a non-compensatory change order to correct a mis-stated required compaction percentage of 95% to 90% per City standard. Change Order No. 3 was for electrical and structural changes to the 61 pedestrian streetlights. GFI outlets and banner arms were inadvertently left out of the original bid item description but are necessary to be consistent with the City’s standard for the balance of the Downtown lighting. The total cost of Change Order No. 3 is $73,196.50. Change Order No. 4 was for the staging area, construction survey, and miscellaneous extra work items. The Plans identified a potential staging area that was ultimately not Accept Arcadia Gold Line Station Pedestrian Linkage Improvement Project April 5, 2022 Page 3 of 4 available so additional compensation was agreed upon to secure a reasonable alternative site. The specifications also did not address responsibility for the construction survey and there was no bid item associated with it. Compensation was given to the contractor to provide the survey which was less expensive and more expedient than for the City to contract out separately. Additional extra work items were caused by various unforeseen conditions like extensive tree roots in the way of footing excavations and conduit trenching, unusual subsurface soil materials and conditions, subsurface concrete foundations, and additional electrical and irrigation conduit installations. The total cost of Change Order No. 4 is $96,736.97. Change Order No. 5 was for the adjustment of the bid quantities based on actual measurements. The total cost of Change Order No. 5 is a net savings of $1,581.18. A summary of the change orders and quantity adjustment costs is shown below: Original Contract $2,122,037.79 CO #1 $800.00 CO #2 $0 CO #3 $73,196.50 CO #4 $96,736.97 CO #5 (Quantity Adjust) ($1,581.18) Subtotal of Change Orders $169,152.29 Final Total Contract $2,291,190.08 The five change orders resulted in an increase of $169,152.29 to a final cost of $2,291,190.08. This increase is 7.97% of the original contract amount and within the 10% contingency. The documentation required for federal funding compliance has now been completed; therefore, the project is complete to the City’s satisfaction. FISCAL IMPACT The City received federal funding for this project through the Metro Call-for-Projects program, in the amount of $1,546,800. The local match commitment was $832,900 from Proposition A and C Reserve Funds for a total of $2,379,000. Previous expenditures of approximately $150,000 for related services had reduced the remaining budget to approximately $2,229,000. The low bid of $2,122,037.79, with a 10% contingency of $212,203, brought the total budget need to $2,334,240.79. An additional appropriation of $120,000 was requested and awarded from the Proposition A and C Reserve Fund to cover the budget shortfall, bringing the total available remaining budget to $2,349,000. There are sufficient funds budgeted to cover the cost of this project. Accept Arcadia Gold Line Station Pedestrian Linkage Improvement Project April 5, 2022 Page 4 of 4 RECOMMENDATION It is recommended that the City Council accept all work performed by Three Peaks Corporation for the Arcadia Gold Line Station Pedestrian Linkage Improvements Project in the amount of $2,291,190.08, as complete.