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HomeMy WebLinkAboutHR Agenda: 04/14/2022CITY OF ARCADIA Any writings or documents provided to a majority of the Human Resources Commission regarding any item on this agenda will be made available for public inspection at the Administrative Services office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. Human Resources Commission Regular Meeting Agenda Thursday, April 14, 2022, 5:30 p.m. Location: Arcadia City Council Chambers 240 West Huntington Drive, Arcadia CA 91066 Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Administrative Services Department at (626) 574-5405. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》的规定，需要提供残障相关调整或便利设施才能参加会议的残障人士（包括辅助器材或服务）， 可向行政管理服务部请求获得此类调整或便利设施，电话号码 (626) 574-5405 请在会前 48 小时通知行政管理服务部， 以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Kaitlyn Jeong, Chairperson/Commission Member Tina Lee Rodriguez, Chairperson Pro Tem/Commission Member Lula Eskander, Commission Member Michael Rock, Commission Member Ching Chia (Thomas) Tseng, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Human Resources Commission is limited to five (5) minutes per person, unless waived by the Human Resources Commission. Under the Brown Act, the Human Resources Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS REPORTS FROM CITY COUNCIL LIAISON 1. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes from March 10, 2022. Recommended Action: Approve 2. REGULAR ITEMS a. Recommendation to Approve Revised Classification Specification for Museum Education Coordinator. Recommended Action: Approve ADJOURNMENT The Human Resources Commission will adjourn this meeting to May 12, 2022, 5:30 p.m. in the City Council Chambers located at 240 W. Huntington Drive, Arcadia. 03/10/2022 HUMAN RESOURCES COMMISSION REGULAR MEETING MINUTES THURSDAY, MARCH 10, 2022 CALL TO ORDER – Chairperson Jeong called the Regular Meeting to order at 5:30 p.m. in the City Council Chambers. PLEDGE OF ALLEGIANCE – Chairperson Kaitlyn Jeong ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Jeong, Rodriguez, Eskander, and Rock ABSENT: Commission Member Tseng SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS – None PUBLIC COMMENTS – None REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS – None REPORTS FROM CITY COUNCIL LIAISON – Council Member Sho Tay stated there are two important items coming up at Tuesday’s Council meeting. The first is the redistricting item, and the second is the homelessness issue in Arcadia for which there will be a six-month report from staff and the Police Department. 1. CONSENT CALENDAR a. Approve the Regular Meeting Minutes from January 13, 2022. Recommended Action: Approve AYES: Commissioners Jeong, Rodriguez, Eskander, and Rock NOES: None ABSENT: Commissioner Tseng 2. REGULAR ITEMS a. Recommendation to Extend Eligibility List Number 21-07 for the Position of Firefighter. Recommended Action: Approve Deputy Fire Chief Chen Suen presented this item. The current list expires on April 7, 2022. The Department is requesting a three-month extension since there are some Fire Department members in process with other agencies. The Department has reviewed the applications of candidates currently on the list, and there are several qualified candidates. The Department would be able to meet and interview the candidates with the upcoming vacancies. 03/10/2022 Commissioner Rodriguez asked why the Department is asking for three months and not more. Deputy Fire Chief Chen Suen said the vacancies are anticipated to span within three months and with the time it takes to interview people, three months was determined to be the right timeframe. Commissioner Eskander asked how many candidates are internal. Deputy Fire Chief Chen Suen said the Department encourages reserve Firefighters to take the test and one internal candidate was hired thus far. It was moved by Commissioner Rodriguez, seconded by Commissioner Eskander, and carried on roll call to approve the extension to the eligibility list number 21-07 for the position of Firefighter. Roll Call: AYES: Commissioners Jeong, Rodriguez, Eskander, and Rock NOES: None ABSENT: Commissioner Tseng ADJOURNMENT Chairperson Jeong adjourned the meeting at 5:36 p.m. to Thursday, April 14, 2022, at 5:30 p.m. in the City Council Chambers located at 240 W. Huntington Drive, Arcadia. Kaitlyn Jeong Chairperson By: Hue Quach Administrative Services Director DATE: April 14, 2022 TO: Human Resources Commission FROM: Darlene Bradley, Director of Library and Museum Services SUBJECT: RECOMMENDATION TO APPROVE REVISED CLASSIFICATION SPECIFICATION FOR MUSEUM EDUCATION COORDINATOR Recommendation: Approve SUMMARY In an effort to provide enhanced services to the public, it is recommended that the Human Resources Commission approve the updated classification specification for Museum Education Coordinator. DISCUSSION The classification specification was last revised in 2013 , and the Library and Museum Services Department is recommending changes to more accurately reflect the duties of the position. For instance, this position has continued to grow and is fully responsible for school class visits, scout visits, programming, and volunteers. During the first three months of this calendar year, there have been more than nine requests to do school programs on site and two assemblies off-site at Foothill Middle School and Arcadia High School. In addition, this position regularly conducts scout programs throughout the year. This past fall, 2021, the Museum Education Coordinator had to turn away both class visits and scout troops because there were not enough additi onal hours during the week to schedule them as well as prepare for those visits. In addition to school and scout visits, the Museum Education Coordinator is also tasked with engaging the community at large. This position also recruits, trains, and oversees the teen and adult volunteer program with more than 40 volunteers who have contributed more than 2000 volunteer hours this past calendar year. The Museum Education Coordinator is fully responsible for training volunteers and providing meaningful volunteer opportunities at the Museum, as well as providing team building, volunteer appreciation, and recognition for these volunteers. CITY OF ARCADIA MUSEUM EDUCATION COORDINATOR DEFINITION Under supervision of the Museum Curator, to plan and implement interpretive programs for the Arcadia Museum, addressing historic and cultural topics for various audiences with an emphasis on educational services for school children and teachers; and oversee docent, intern and volunteer recruiting, training and scheduling. SUPERVISION EXERCISED May exercise supervision over docents, interns, and volunteers. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Work with the Curator on direction and priorities for educational programs. Create public relations information and flyers and manage social media platforms, including but not limited to Facebook Twitter, Instagram, and YouTube. Responsible for educational programming content and promotional materials. Actively build relationships with teachers and promote the Museum in the community. Greet Museum visitors and lead tours of the Museum’s exhibits for the general public on a daily basis. Service oriented. Assist in Coordinate the supervision, training, evaluation, recruitment, and management of volunteers, interns and docents for special events. Coordinate with area schools to establish and maintain integrated curriculums. Plan, organize, supervise and participate in museum programs and educational events for adults and children. Attend community meetings when necessary. Serve as school liaison for scheduling and giving tours on site and in-person school visits. Develop resource materials that support exhibitions and compliment school curricula. Coordinate outreach programs for schools and retirement homes. Conduct local history research for programs. Assist with selecting, supervising, training, and evaluating docents. City of Arcadia Museum Education Coordinator (Continued) Page 2 of 4 Prepare and maintain records and reports. May participate on various employee committees. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Museum education principles and methods. Techniques used in public relations. Principles and procedures of record keeping. Modern office practices, methods, and computer equipment. Principles of business letter writing and basic report preparation. Principles and practices used in dealing with the public. Alphabetical, numerical, and subject matter filing systems. Basic mathematical principles. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices. Microsoft Office, Google Suite, and social media, including but not limited to Facebook, Twitter, Instagram, and YouTube and internet. Skill to: Operate modern office equipment including computer equipment, scanner, printer and cameras. Type at a speed of 50 words per minute and enter data at a speed necessary for successful job performance. City of Arcadia Museum Education Coordinator (Continued) Page 3 of 4 Operate a motor vehicle safely. Ability to: Multi-task in an organized manner. Conduct independent research on historical topics resulting in creation of educational programming. Create hands-on programming for all ages. Organize educational speakers and performers for special events. Work independently, take initiative and work creatively. Perform responsible and difficult technical and clerical personnel work involving the use of independent judgment with accuracy and speed. Respond to requests and inquiries for information from the general public regarding general museum information, educational programs, etcpersonnel policies and procedures. Interpret and apply pertinent policies, procedures, laws, and regulations. Prepare and maintain accurate and complete records and reports. Respond to requests and inquiries from the general public. Independently compose correspondence and memoranda. Collect, compile, and analyze data and information. Prepare clear and concise reports. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and sensitively, both orally and in writing, with a diverse audience. Exercise, maintain, and foster positive and harmonious working relationships with a variety of staff, schools, and the public. Coordinate, oversee, and train high school volunteers, interns and docents. Work collaboratively in a team environment. City of Arcadia Museum Education Coordinator (Continued) Page 4 of 4 Minimum Qualifications: Experience: Two years of experience organizing and coordinating museum, educational and interpretive programs. Training: Equivalent to the completion of the twelfth grade. Bachelor’s degree in Education or Liberal Arts with education emphasis is desirable. Early Childhood Education units and Teaching Certificate is desirable. Knowledge in the field of the history of California and the West is desirable. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work a flexible schedule including weekends. Ability to work in a standard office and museum environment. Ability to travel to local sites and locations. Ability to sit, stand, walk, kneel, crouch, stoop, crawl, twist, lift, and carry 30 lbs., push and pull 100-120 lbs. Effective Date: July, 2002 Revised: June, 2013; TBD