HomeMy WebLinkAboutItem 11k - Accept Fire 106 HVAC Relocation Project
DATE: April 19, 2022
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: ACCEPT ALL WORK PERFORMED BY CARRIER CORPORATION FOR
THE FIRE STATION 106 HVAC RELOCATION AND ZONE CONTROL
REPLACEMENT PROJECT AS COMPLETE
Recommendation: Approve
SUMMARY
On May 4, 2021, the City Council approved a contract with Carrier Corporation in the
amount of $316,035 for the Fire Station 106 HVAC Relocation and Zone Control
Replacement Project. The terms and conditions of the project have been complied with
and the work has been performed to the satisfaction of the Project Manager for a total
project cost of $328,790. This amount reflects the original contract amount of $316,035,
plus a contract change order totaling $12,755, or 4%, more than the original contract
amount.
It is recommended that the City Council accept all work performed by Carrier Corporation
for the Fire Station 106 HVAC Relocation and Zone Control Replacement Project as
complete, and authorize the final payment to be made in accordance with the contract
documents, subject to the retention of $15,801.75.
BACKGROUND
Fire Station 106 is a 12,557 square foot building comprised of dorm rooms, kitchen and
common areas, gym, locker room, dispatch room, and a training room. The HVAC
equipment at Fire Station 106 was originally installed when the building was constructed
in 1994 and had exceeded its useful lifespan. This equipment was installed in a confined
attic space that did not provide adequate ventilation to cool the compressors or access to
properly clean and maintain condenser coils, which are a critical component to HVAC
systems. The inability to maintain this equipment led to premature failure of numerous
condenser compressors and frequent malfunctions of the system, leaving the facility
without air conditioning during extreme summer temperatures. The zone control
equipment that directs conditioned air to areas of the building were nonoperational and
antiquated to where parts were no longer available.
Accept Fire Station 106 HVAC Relocation and
Zone Control Replacement Project
April 19, 2022
Page 2 of 2
DISCUSSION
On May 4, 2021, the City Council approved a contract with Carrier Corporation in the
amount of $316,035 for the Fire Station 106 HVAC Relocation and Zone Control
Replacement Project. The project included replacing and relocating five condenser units
from the enclosed attic to an open exterior area on the ground level of the facility. The
accompanying furnaces and evaporator coils were replaced, as well as the zone control
system that serves as the main system interface. The existing hard ducting was in reliable
condition and was reused.
While construction was conducted on the main building HVAC system, thirteen portable
temporary HVAC units were rented to sustain climate control in the fire station. The rental
of temporary HVAC units was not included in the scope of work which caused a change
order. Below is a breakdown of the contract change order:
CCO# Description Amount
1. Rental of thirteen (13) temporary HVAC units $12,755.00
Total: $12,755.00
The terms and conditions of this contract have been complied with and the work has been
performed to the satisfaction of the Project Manager. Carrier Corporation has completed
the work as defined by the City’s specifications in an efficient and timely manner.
FISCAL IMPACT
Funds in the amount of $500,000 were budgeted in the Fiscal Year 2018-19 Capital
Improvement Plan for the replacement of HVAC equipment at Fire Station 106. The total
cost for the Fire Station 106 HVAC Relocation and Zone Control Replacement Project is
$328,790. This amount reflects the original contract amount of $316,035, plus a contract
change order totaling $12,755, or 4%, more than the original contract amount.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Carrier Corporation
for the Fire Station 106 HVAC Relocation and Zone Control Replacement Project as
complete; and authorize the final payment to be made in accordance with the contract
documents, subject to the retention of $15,801.75.