HomeMy WebLinkAboutItem 12d - Huntington Drive Sidewalk Rehabilitation Improvements Project
DATE: May 3, 2022
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Ryan Huey, Assistant Engineer
SUBJECT: CONTRACT WITH GRIGOLLA & SONS CONSTRUCTION COMPANY TO
PROVIDE CONSTRUCTION SERVICES FOR HUNTINGTON DRIVE
SIDEWALK REHABILITATION IMPROVEMENTS ALONG WESTBOUND
HUNTINGTON DRIVE BETWEEN SUNSET BOULEVARD AND CORTEZ
ROAD IN THE AMOUNT OF $86,490
Recommendation: Approve
SUMMARY
In an ongoing effort to provide accessibility for pedestrians, the Fiscal Year 2021-22
Capital Improvement Program included a project for Sidewalk Accessibility/Americans
with Disabilities Act (“ADA”) Ramp Improvements, with a budget of $100,000 provided by
Transportation Development Act (“TDA”) Article 3 funds. The project includes
construction of a new ADA compliant sidewalk and curb ramp along the north side of
Huntington Drive between Sunset Boulevard and Cortez Road.
On Monday, March 7, 2022, a Public Notice Inviting Bids was published. Bids were
opened on Thursday, March 31, 2022. Seven bids were received, with Grigolla & Sons
Construction Company producing the lowest bid. It is recommended that the City Council
find the project categorically exempt pursuant to the requirements of the California
Environmental Quality Act (“CEQA”) and approve a contract with Grigolla & Sons
Construction Company in the amount of $86,490 for the Huntington Drive Sidewalk
Rehabilitation Improvements project, with a 10% contingency.
BACKGROUND
As an ongoing project to improve the City’s pedestrian infrastructure and ensure that ADA
requirements are met, the City annually funds projects to address areas that are deemed
inaccessible or unsafe for pedestrians. This year’s project proposes to add sidewalk, curb
and gutter, cross gutter, a curb ramp, and a new drive approach on the north side of
Huntington Drive from 90 feet east of Sunset Boulevard to and around the corner at
Award Contract for Huntington Drive Sidewalk
Rehabilitation Improvements
May 3, 2022
Page 2 of 3
Cortez Road. The proposed location does not currently have sidewalk and is inaccessible
to pedestrians due to various obstructions and minimal space for path of travel. The goal
of the project is to adhere to ADA requirements to provide a path that allows pedestrians
to safely travel through the area. The location along the north side of Huntington Drive
will be the last segment to complete the sidewalk corridor along both sides of one of the
City’s most traveled streets between Michillinda Avenue and Holly Avenue.
The scope of work consists of the removal and disposal of existing palm trees, concrete
bumper stops, asphalt pavement, curb and gutter, cross gutter, and sidewalk, and the
construction of various concrete improvements including variable height curb, curb and
gutter, driveway, curb drain, cross gutter, and ADA compliant sidewalk and curb ramp.
The parking stalls for the private property currently extend into the public right-of-way,
blocking the pedestrian path of travel. Therefore, changes to the parking lot within the
City right-of-way will occur to allow for the improvements. The engineer’s estimate for the
project was $82,000.
DISCUSSION
The project was advertised for bids on March 7, 2022. Bids were received from seven
prospective contractors on March 31, 2022, with the following results:
Contractor Amount
Grigolla & Sons Construction Company $86,490.00
EC Construction $105,008.56
Dash Construction $112,777.00
CT&T Concrete Paving $140,670.00
Onyx Paving Company $142,000.00
Falkon Construction $155,404.15
Gentry General Engineering $178,332.00
Grigolla & Sons Construction Company is a qualified, licensed contractor with both public
and private experience. The company specializes in concrete work and public works
projects. Grigolla & Sons Construction Company has prior work experience in the City
and has performed satisfactory work on numerous Capital Improvement Projects. The
most recent project completed in the City was the Huntington Drive Sidewalk & ADA Curb
Ramp Improvements project along Eastbound Huntington Drive. Through their previous
work, they have proven that they can provide quality work at a competitive price.
ENVIRONMENTAL ANALYSIS
The City was responsible for evaluating the project under the guidelines of the California
Environmental Quality Act (“CEQA”). It was determined that the project is Categorically
Award Contract for Huntington Drive Sidewalk
Rehabilitation Improvements
May 3, 2022
Page 3 of 3
Exempt under Section 15301 – Class 1, Existing Facilities, and Class 2, Replacement or
Reconstruction.
FISCAL IMPACT
The project was budgeted in the FY 2021-22 Capital Improvement Program. The total
budget allocated to Sidewalk Accessibility/ADA Ramp Improvements is $100,000 of TDA
Article 3 funds. The low bid for the work is $86,490 and, with a 10% contingency, the
maximum total cost of the project would be $95,139. There are sufficient funds to cover
all elements of the project with existing unspent funds.
RECOMMENDATION
It is recommended that the City Council find the project categorically exempt pursuant to
the requirements of the California Environmental Quality Act (“CEQA”); and authorize the
City Manager to enter into a Contract with Grigolla & Sons Construction Company to
provide construction services for Huntington Drive sidewalk rehabilitation improvements
along westbound Huntington Drive between Sunset Boulevard and Cortez Road in the
amount of $86,490, including a 10% contingency.
Attachment: Proposed Contract
CONTRACT
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and GRIGOLLA & SONS
CONSTRUCTION COMPANY, sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
a. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in
the Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
HUNTINGTON DRIVE SIDEWALK REHABILITATION IMPROVEMENTS
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
b. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The
Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 30 calendar days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
c. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of
____________________________________________________________________ Dollars
($_________________________________). Payment shall be made as set forth in the General
Conditions.
d. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.11 for
each and every calendar day of delay beyond the time prescribed in the Contract Documents for
finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is
not paid, the Contractor agrees the City may deduct that amount from any money due or that may
become due the Contractor under the Contract. This Article does not exclude recovery of other
damages specified in the Contract Documents.
e. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
f. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and
every provision of law required to be included in these Contract Documents shall be deemed to
be included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
g. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in
the General Conditions.
h. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages
in accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be
posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA GRIGOLLA & SONS CONSTRUCTION COMPANY
By: By:
Dominic Lazzaretto
City Manager Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
(CONTRACTOR’S SIGNATURE MUST BE
NOTARIZED AND CORPORATE
SEAL AFFIXED, IF APPLICABLE)
END OF CONTRACT
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above