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HomeMy WebLinkAboutLibrary Minutes: 03/17/2022MOP CALL TO ORDER — Chair Miriam Carter called the meeting to order at. 4:30 p.m. PLEDGE OF ALLEGIANCE — Trustee Alice Wani ROLL CALL: Chair Miriam Carter, Trustees Barbara Delphey, Elizabeth Renfrew, and Alice Wang; Councilmember Paul Cheng (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles and Pat Smith. ABSENT: Trustee Carlton Seaver PUBLIC COMMENTS — None REPORTS FROM LIBRARY TRUSTEES I LIAISONS Chair Carter reminded the group that at the last Board meeting, Trustee Seaver had been excused from attending tonight's meeting due to a personal commitment. Trustee Wang reported that the Arcadia Chinese Association is preparing to celebrate its 40' anniversary. Trustee Renfrew stated that she had attended the Library's Pioneers in Petticoats program in celebration of Women's History Month and found it interesting. Trustee Carter stated that she had also attended the event and had enjoyed it. Trustee Renfrew also announced that the Book Store had signed up more volunteers and was now fully staffed, with backups! She also announced a 50%-off book sale will be held April 2-9, with a "members only" special sale day of April 1 for Friends members. Trustee Renfrew added that the Friends will hold a "paint night" fundraiser on June 9, with $37 admission being charged. Chair Carter stated that she had attended the Library's Read Across America program, which she described as both cute and fun for the kids. Councilmember Cheng reported that the City Charter revision committee would be presenting findings to the City Council this Friday, and that the Council would also be discussing proposed Council district maps later on at that meeting. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports Director's Update: Director Bradley stated that the Library is now fully open, and that in - person programs were resuming. As usual for this time of year, the staff is working on the Library's budget requests. The deadline for many State grants is approaching, and she is applying for grant assistance for the Library's proposed Family Restroom project. Monthly Statistical Report: February 2022: Director Bradley noted that circulation numbers were low for the year, but that the per -person checkout limit had just returned to the limit of 60 books, so circulation should increase going forward. Manager Smith added that patrons would now be allowed to renew books twice instead of once. Director Bradley noted that the fines and fee number for the month is high because a grant was received from the State Library for a Memory Lab. Monthly Report Narrative: February 2022: Director Bradley reported that the after -school Teen Zone program had resumed, and attendance had been slowly increasing. Chair Carter commented on the number of passports processed, and Manager Smith stated that interest in passports has been up sharply in recent weeks, with over 90 calls received in one day, earlier this week. Chair Carter asked about Adult Recess, and Manager Smith stated it had been replaced by the Community Craft Circle program. Trustee Delphey noted that she was interested to read that the Adult Services staff had been able to provide photographs to help guide in the restoration of the historic Reid -Baldwin Adobe at the Los Angeles County Arboretum. Chair Carter noted that the reference to "Sally Snider" at the Arboretum should have been "Sandy Snider". Financial Report: February 2022: Director Bradley reported that spending is on target for the fiscal year. Security Cameras at the Library: Director Bradley reported that there was no news on the security camera project. The proposed policy is still awaiting approval from the City Attorney. RFID Project Update: Director Bradley reported three bids were received for the Library's Request for Proposal. The bids had been evaluated and ranked, a preferred vendor was selected, and the City Council had approved the choice at its meeting this week. The contract terms are now being finalized. The project is likely to start in late March or early April, but it is too soon to know if RFID equipment will be on site by mid -April, when a closure to the public had been considered to allow staff to attach RFID tags to the collection. Several "tagging" options are now being considered. Staff Update: Director Bradley stated that a full-time Library Technician in Account Services had resigned, and an offer had been made to a candidate on the eligibility list. Gil b Museum of Arcadia Heritage: Director Bradley shared a Back Yard Bird Seed kit used with a recent Museum program, as well as a kit presented to patrons attending the Museum's recent Preservation Workshop. She also highlighted a recent Museum presentation on the Santa Anita Assembly Center. Director Bradley also stated that Ed Wong would be giving a talk about the history of the Arcadia Chinese Association in April. Calendar of Activities for Children's Services: April 2022: Trustee Renfrew asked if there would be any Children's programs using the Auditorium on the week of April 6, which would conflict with the Friends Book Sale, but it looked like there would not be. Calendar of Activities for Adult and Teen Services: March 2022: Director Bradley reported that after many years, the foreign film series has been replaced with a monthly Movies You Missed program. Flyerslarticieslattachments: Director Bradley discussed the upcoming Serving with a Purpose program, and also noted the teen summer volunteer program is back this year to provide crucial support to the Summer at Your Library program. CONSENT CALENDAR a. Approve the Requiar Meeting Minutes of Februa[y 17, 2022 Recommended action: Approve Trustee Renfrew moved to approve the minutes, the motion was seconded by Trustee Delphey, and carried on a voice vote. AYES: Chair Carter, Trustees Delphey, Renfrew, and Wang NOES: one ABSENT: Trustee Seaver ADJOURNMENT Chair Carter adjourned the meeting at 5:51 p.m. to Thursday, April 21, 2022 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ray Miriam uarter, Chair Darlene Bradley, secretary Minutes prepared by: Roger Hiles