HomeMy WebLinkAboutRP Agenda: 05/11/22CITY OF ARCADIA
Recreation and Parks Commission
Regular Meeting Agenda
Wednesday, May 11, 2022, 6:00pm
Location: Recreation Conference Room, 375 Campus Drive, Arcadia
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participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community
Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility
to the meeting.
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Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to
participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least
72 hours prior to the meeting.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Peter Chu, Chairperson
Valerie Cheung, Vice -Chairperson
Randy Fowler, Commission Member
Steve Swinney, Commission Member
Karen Yu, Commission Member
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS (5 minute time limit per person)
Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes
per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation
and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted
agenda. The matter may automatically be referred to staff for appropriate response or action or may be
placed on the agenda of a future meeting.
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
REPORT FROM CITY COUNCIL MEMBER LIAISON
Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made
available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal
business hours.
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one
roll call vote. There will be no separate discussion of these items unless members of the Commission,
staff, or the public request that a specific item be removed from the Consent Calendar for separate
discussion and action.
a. Regular Meeting Minutes of April 13, 2022
Recommended action: Approve
3. REGULAR ITEMS
a. Report of Public Works Services Department
I. Project Updates
b. Report of Director of Recreation and Community Services
I. Monthly Reports
II. Financial Statements
ADJOURNMENT
The Recreation and Parks Commission will adjourn this meeting to June 8, 2022, at 6:00pm in the
Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia.
RECREATION AND PARKS COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, April 13, 2022
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Chairperson Chu called the virtual meeting to order at 6:03pm.
PLEDGE OF ALLEGIANCE — Vice -Chairperson Cheung
ROLL CALL OF COMMISSIONERS
PRESENT: Chu, Cheung, and Fowler
EXCUSED: Yu
ABSENT: Swinney
A motion was made by Chairperson Chu, seconded by Commissioner Fowler, and unanimously
carried on roll call vote to excuse Commissioner Yu.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS - None
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Vice -Chairperson Cheung reported Little League Opening Ceremonies were amazing. Vice -
Chairperson Cheung reported the soccer all-star season has completed just in time for baseball
season to start.
Chairperson Chu reported the Opening Day Ceremony for Arcadia National Little League was
nice and it was great to see Little League President Domingo. Chairperson Chu reported Mr.
Domingo complimented Assistant Director Recreation and Community Services (ADRCS)
Candice Cheung and the Arcadia Recreation and Community Services Department staff for all
their help and hard work they continue to do for the little leagues. Chairperson Chu reported the
league is working to adjust the field base plates when the new intermediate league uses the field.
Commissioner Fowler reported he had fun at the Opening Day Ceremony for the Santa Anita
Little League. Commissioner Fowler commented the investment the City has put into the
renovations of the fields and the surrounding park facility at Eisenhower Park is exceptional. He
reported Eisenhower Park, including the dog park are always busy. Commissioner Fowler
believes the community will continue to benefit from the Parks Master Plan and future renovations
throughout the City. Commissioner Fowler reported he plans to go visit Longden Field to see the
infield adjustments for the intermediate league.
REPORT FROM CITY COUNCIL MEMBER LIAISON
No Report
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of February 9, 2022
It was moved by Chairperson Chu, seconded by Vice -Chairperson Cheung, and
unanimously carried on roll call vote to approve Consent Calendar Item 2.a.
AYES: Chu, Cheung, and Fowler
3. REGULAR ITEMS
a. Report from Public Works Services Department
Project Updates
Public Works Services Department Principal Civil Engineer (PWSDPCE) Eddie Chan reported
the Arcadia City Council directed the staff to pursue a grant from the Land and Water
Conservation Fund. PWSDPCE Chan reported, if the $2.2-million-dollar grant is awarded, it will
cover approximately fifty percent of the total project. PWSDPCE Chan reported the application
has been submitted and the estimated timeline for a response can be as early as October 2022
and as late as April 2023. Once results are received the staff will move forward accordingly.
b. Report of Director of Recreation and Community Services
Monthly Reports
Assistant Director Recreation Community Services (ADRCS) Candice Cheung reported on many
of the senior activities held in the month of March. ADRCS Cheung reported senior Walk 'N Talk
program had 14 participants. ADRCS Cheung stated this was the last month for Walk and Talk
until fall. The program is going on hiatus in anticipation of the summer heat. ADRCS Cheung
reported the Lion Sight Program handed out four vouchers to seniors who met the low income
and age requirements. This free program provides a voucher for a free eye exam and free pair of
glasses. ADRCS Cheung reported the American Association of Retired Persons (AARP) resumed
the free tax services this year, assisting 95 individuals. ADRCS Cheung reported Dancing
Through the Decades was held on March 11, with 77 in attendance. Participants danced to the
great music of Acoustic Alumni while enjoying a delicious meal. ADRCS Cheung continued her
report with the annual billiards tournament held on March 22. The tournament took place with 12
participants competing for the win. A "Hall of Fame" is being created in the billiards room to
highlight current and past winners.
ADRCS Cheung reported on several recreation programs taking place beginning with Adult
Basketball and the 925 players that make up the league. ADRCS Cheung reported Kid's Night
Out has resumed after a brief break due to COVID-19 with 39 children in attendance. The staff
and volunteens played games, created crafts, ate dinner, and watched a movie with the
participants. ADRCS Cheung reported the Volunteen Program had 20 volunteens in the month of
March, for a total of 202 hours. Volunteens assisted with the After -School Program, Kid's Night
Out, preparing for the egg hunts, and Tech Talk. ADRCS Cheung reported on a few of the
Department's upcoming events: The Teen Flashlight Egg Hunt and the Egg-Stravaganza Egg
Hunt for the kids under 12 will take place in April, on May 7; the Community Bike Ride will take
place with a seven and a half mile leisure ride through the City. Vice -Chairperson Cheung asked
if pre -registration is required for the bike ride. ADRCS Cheung replied pre -registration is
recommended so the event does not get cancelled and the event is open to all, both residents
and non-residents.
II. Financial Statements
ADRCS Cheung reported the Department financials are within the budgeted percentages for the
fiscal year. With the department 75% into the fiscal year, the expenditure percentage is at 61 %,
with the revenue at 79%. ADRCS Cheung concluded her report stating there is still little to no
change in the Park and Recreation Facilities Fund due to the grant application process the City
is going through for the Newcastle Park project.
ADJOURNMENT
Chairperson Chu adjourned the meeting at 6:25pm to May 11, 2022, at 6:OOpm in the Recreation
and Community Services Conference Room, 375 Campus Drive, Arcadia
By:
Peter Chu
Chairperson
Sara Somogyi
Secretary
STAFF REPORT
Recreation and Community Services Department
DATE: May 11, 2022
TO: Honorable Chairperson and Members of the Recreation and Parks Commission
FROM: Sara Somogyi, Director of Recreation and Community Services Z5
SUBJECT: PROGRAMS & ACTIVITIES — April 2022
SENIOR SERVICES DIVISION
Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of
programs, services, and activities offered supports the healthy and independent lifestyle of the
participants. A brief description with program attendance is listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
Gift
The gift shop provides a venue for senior crafters to sell their
155 Visitors
Shop
creations and allows the community to purchase one -of -a -kind
Monthly Revenue
items at a great price.
$264
Information &
This program assists seniors and their families with issues that
Referral Intakes
affect their quality of life by providing information and referral that
14
address their daily living concerns.
Billiard Room
Three pool tables are available Monday -Friday from 7:30am-
421
4:30pm for seniors to enjoy and make new friends.
Senior Nutrition
A nutritious meal is provided Monday -Friday for senior citizens.
1,199
Program
g
For many seniors, this is the only hot meal they have daily. Mr.
Average/Day 63
Bunny dropped by on April 4, to greet seniors.
Exercise plays a vital role in health and wellness. Classes
Classes
include line dance, cardio plus, Zumba. These courses
1,425
contribute to bone density improvement, increased muscle
strength, flexibility, the reduction of stress, and improved cardio.
Table
Table Tennis is available Monday -Friday, from 1 pm-3:30pm.
Tennis
Seniors can drop in and play to gain exercise and socialization.
57
The Lions Sight program is offered in conjunction with the
Lions
Arcadia Lions Club. The program offers low-income seniors with
Sight
free vision care. Prospective clients are screened by senior
3
services staff that make the necessary arrangements for the
service.
Mahjong is a game of Chinese origin usually played by four
Mahjong
people with 144 tiles that are drawn and discarded until a player
46
secures a winning hand. Mahjong meets every Friday at 1 pm.
Monday Dance meets the first, third, and fifth Monday of the
Monday
month. This activity provides an important social element for
Dance
senior participants. There is a good ratio of male and female
206
dancers to provide everyone with a dance partner
Monthly
Monthly bus passes can be mailed to seniors to provide a way
Bus Passes
for seniors to purchase their pass. The monthly bus pass is $5
22
per month.
Notary
Notary services are limited to three signatures or thirty minutes
Services
per appointment every second and fourth Tuesday of the month.
7
Senior
Every month, non-profit agencies present on senior topics. On
Seminars
April 8, a seminar on Credit Scams was presented and on April
66
28, the ABC's of Diabetes was presented by Methodist Hospital.
AARP Tax Volunteers are available to assist seniors by filing
AARP Tax
their taxes electronically every Thursday and Friday through April
Program
7, 2022. This service is free and available for those with an
47
annual income below $58,000.
Volunteens help seniors with electronic devices such as cell
Teck
phones, tablets, e-readers, and computers. This program
10
Talk
provides educational opportunities for the seniors and bridges
the gap between seniors and teens.
Every Wednesday, from 10am-2pm, Brock Milhorn from Veteran
Veteran Peer
Peer Access Network is available at the Community Center to
Access Network
assist Veterans and family members with various services such
4
as mental health treatment, substance abuse support, temporary
and permanent housing, and more.
Weekly
New releases or classic movies are shown on a theater size
Movie
screen every Wednesday.
60
Support services include registering members for trips, signing
Meeting: 49
Arcadia
up new members, and handling the club's correspondence. A
Passes Sold: 66
Travelers Club
monthly club meeting is held at the Community Center to discuss
Passengers: 105
Total: 220
future trips and provide a social gathering.
Spring Fling
On Friday, April 1, seniors enjoyed music from the Acoustic
70
Masquerade Ball
Alumni band and danced the evening away.
On April 5, an educational and entertaining afternoon was
enjoyed with guest, Ray Briggs. Professor Briggs is the
Musical
Associate Professor of Music at California State University Long
Moments
Beach. The event gave a glimpse into the early days of jazz
36
Jazz
music to how it has changed. Professor Briggs had a talented
piano accompanist, Amy Rowe, who is a professor of piano at
Pasadena Conservatory.
On Friday, April 22, 77 seniors attended the Luau event where
participants were able to enjoy delicious Hawaiian cuisine and a
Luau
Polynesian duo performance with traditional music and costume
77
changes. Everyone enjoyed the music and spending time with
friends.
On April 26, 50 seniors were in attendance for a performance by
Musical
the Temple City High School Brighter Side Singers. The
Moments
performers sang, danced, and brought smiles to all in
50
attendance. Some seniors even got up and danced along to the
music from this talented and well-known group.
Bunco On April 29, 39 people participated in a Springtime themed 39
Bunco. Everyone enjoyed snacks, beverages, and raffle prizes.
Total cumulative for senior services and senior programs 4,234
Connection Total number of monthly newsletters distributed this month. 900
APRIL HIGHLIGHT
On Friday, April 1, the Spring Fling Masquerade Ball took place with 70 seniors in attendance. The
evening event had the seniors dancing through the night to the music of the Acoustic Alumni band. A
delicious Italian meal was served, and all participants received a beaded necklace and a festive Mardi
Gras mask.
RECREATION SERVICES DIVISION
The Recreation Services Division is responsible for providing programs and activities which meet the
recreational needs of the community. A diverse selection of programs is offered for youth, adults, and
families to provide the opportunity for positive recreation experiences and to promote health and
wellness. A brief description and attendance totals for the programs and services are listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
Adult Basketball
There are thirty Adult Basketball teams participating in the spring
936
season, Sunday League at the Dana Middle School Gym.
The After School Playground Program is a free drop -in program for
BS 424
youth in grades K-5. The program operates Monday through Friday
CG 371
After School
from school dismissal to 4:30pm through May 27, 2022. Six
HA 382
Program
elementary school playgrounds provide a variety of activities
HO 382
HR 3
including board games, crafts, and outdoor games to keep
2
LW 382
participants safely engaged and entertained.
Total 2,338
Residents could purchase a Bunny Gram for delivery by the Easter
Bunny Grams
Bunny, April 3-9. Non-residents could order them to be picked up
95
at the Recreation Office April 7-8. The grams consisted of a happy
message and a treat basket.
The Eggstravaganza Event took place on Saturday, April 16 at
Eggstravaganza
Arcadia County Park. Participants enjoyed face painting, spring
1,100
crafts, and a picture with the bunny while waiting for the hunt to
begin.
Kid's Night Out took place on Friday, March 8 at the Arcadia
Kid's Night
Community Center. Participants took part in an Easter themed
Out
night. Parents enjoyed a night out while their kids ate a delicious
16
dinner, played games, participated in crafts, hunted easter eggs,
and watched a movie with the Recreation Staff and Volunteens.
Merit Badge
Merit Badge Classes are virtually offered to Scouts to earn badges
Classes
that help them to reach goals of being an Eagle Scout.
90
Spring Camp took place the week of April 4-8 in the Dana Middle
School Gymnasium. Spring Camp is a fun interactive program
Spring Camp
offered during the Arcadia School District Spring Break. Staff and
285
volunteens engage participants in outdoor activities, games, and
crafts.
On Friday, April 15, the Flashlight Teen Egg Hunt took place at the
Teen Egg Hunt
Arcadia Par 3 Golf Course. Teens and parents participated in fun
600
activities until the egg hunt started where 600 teens hunted for the
golden egg.
The Volunteen Program provides teenagers ages 13-17 with
Volunteen
valuable volunteer experiences which will help prepare them for
20 Volunteens
Program
college and future jobs. During the month Volunteens assisted with
104 hours
the After School Program, Tech Talk, and the easter egg hunts.
Community
The Arcadia Community Center offers a wide range of classes for
Center Classes
all ages. Classes offered at this location include Zumba,
1,672
gymnastics, sewing, and chess.
This interdepartmental joint use facility is used to offer more
MEC Classes
classes to the community. Classes offered at this location include
227
guzheng, karate, and line dancing.
Dana Gym
This AUSD joint use facility is used to offer more classes to the
Classes
community. Classes offered at this location include Total Body
636
Workout, volleyball, youth basketball classes, and badminton.
Off -Site & Virtual
Other classes that are offered at off -site locations or virtually
Classes
including multiple tennis courts, art classes, and music classes.
1,542
Total cumulative for recreation classes and youth programs
9,557
TOTAL
13,791
APRIL HIGHLIGHT
On Friday, April 15, 600 teens and their parents came out to the Arcadia Par 3 Golf Course for an evening
of fun activities followed by the teen flashlight egg hunt. Games were set up for parents and teens to play
including, jumbo connect four and corn hole. At 8pm sharp teens took their flashlights and hunted through
thousands of eggs in search of the golden egg.
On Saturday morning, April 16 the annual Eggstravaganza took place at the Arcadia County Park. This
event is for children elementary school age and younger. Pre hunt activities were available for participants
including, face painting, crafts, and visits with the Easter Bunny. At 11 am sharp children were able to
hunt for eggs at their designated age zone. Thousands of eggs were hunted including several prize-
winning eggs for the lucky finders.
WILDERNESS PARK
Wilderness Park is closed until further notice due to storm damage.
MERIT BADGE CLASSES (Virtual)
DATE
CLASS NAME
PARTICIPANTS
X PRICE OF CLASS
TOTAL
FEES
April 9, 2022
Nature Stud
16x$20
$320
April 9, 2022
Citizenship in the Community
9x$20
$180
April 9, 2022
Emergency Preparedness
18x$20
$360
April 9, 2022
Personal Fitness
12x$20
$240
A ril 23, 2022
Citizenship in Society
21 x$20
$420
A ril 23, 2022
Sustainabilit
14x$20
$280
Total
$1,800
WEEKEND RESERVATIONS
DATE
O:N:��
�ATTENDANCE
TOTAL
FEES
PARK CLOSED
WALK IN - PUBLIC USE
DATE ATTENDANCE
PARK CLOSED
Normal % Expended
Personnel Related: 73.50%
Supplies & Services: 75.00%
RECREATION DEPARTMENT FINANCIAL STATEMENT
March 2022
ACCOUNT
BUDGET
EXPENDITURES
PERCENTAGE
5501
Administration
$
749,440
$
612,692
81.75 %
5502
Community Center
$
311,449
$
222,134
71.32 %
5503
Dana Gym
$
218,575
$
165,929
75.91 %
5504
Fee & Charge
$
435,375
$
363,725
83.54 %
5505
Nature
$
151,680
$
81,236
53.56 %
5506
Recreation/Fields
$
121,325
$
68,020
56.06 %
5507
Senior Citizens
$
498,663
$
291,091
58.37 %
5508
Camp
$
230,176
$
99,913
43.41 %
5510
Youth Programs
$
471,823
$
248,102
52.58 %
5520
Museum Education Center
$ 49,729
$ 36,228
72.85 %
Total Report
$3,238,235
$2,189,070
67.60 %
ACCOUNT
BUDGET
REVENUE
PERCENTAGE
5502
Community Center Rentals
$
34,100
$
711
2.09 %
5503
Dana Gym
$
147,200
$
206,391
140.21 %
5504
Fee & Charge Classes/
Activities
$
371,400
$
522,395
140.66 %
5505
Nature
$
66,700
$
23,552
35.31 %
5506
Recreation/Fields
$
61,000
$
26,117
42.82 %
5507
Senior Citizen Classes/
Activities
$
127,000
$
86,207
67.88 %
5508
Day and Sports Camps
$
190,500
$
120,541
63.28 %
5510
Youth Programs
$
71,900
$
43,785
60.90 %
5520
Museum Education Center
$ 19,000
$ 21,579
113.57 %
Total Report
$1,088,800
$
1,051,278
96.55 %
Park and Recreation Facilities Fund
FY20-21 FY21-22 FY21-22
Actual Actual as of 3/31/2022 Budget
Beginning Fund Balance $6,200,900 $7,909,696 $7,452,000
Estimated Revenue:
Dwelling Unit Fees
$622,346
$504,115
$1,200,000
Grant Revenues
$837,750
0
0
Interest Earnings
$69,401
$17,640
$71,500
Total Revenues
$1,529,497
$521,755
$1,271,500
Estimated Funds Available
$7,730,397
$8,431,451
$8,723,500
Proposed Expenditures:
General Fund Overhead
$31,300
$23,925
$31,900
Capital Projects
$247,079
$9,962
$4,081,000
Total Expenditures
$278,379
$33,887
$4,112,900
Ending Fund Balance
$7,452,018
$8,397,564
$4,610,600
Net Change in Fund Balance
$1,251,118
$487,868