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Home My WebLink AboutLB Agenda: 05/19/22CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, May 19, 2022, 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Miriam Carter, Chair Elizabeth Renfrew, Chair Pro-Tempore Alice Wang, Trustee Barbara Delphey, Trustee Carlton Seaver, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Summer @ Your Library Presentation c. Monthly Statistical Report: April 2022 d. Monthly Report Narrative: April 2022 e. Financial Report: April 2022 f. Financial Report FYE 2020-21 g. Budget 2022-23 Update h. Cay Mortenson Auditorium Agreement updated i. RFID Update j. Staff Update k. Gilb Museum of Arcadia Heritage l. Calendar of activities for Adult and Teen Services: May 2022 m. Flyers/articles/attachments  Friends of the Library Paint Night Fundraiser  Walking Book Club  Mindfulness Challenge CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of April 21, 2022 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to June 16, 2022, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. April Fiscal Year to Date April April Average 2022 2021-22 2020-21 2021 2020 2020-22 ACCOUNT SERVICES * Gate count 20,046 187,116 0 0 0 6,682 Circulation 59,620 470,705 168,530 14,250 12,400 28,757 Adult 8,341 76,694 24,713 2,254 1,259 3,951 Teen 1,461 13,565 4,837 494 289 748 Juvenile 26,393 227,228 62,648 6,091 3,336 11,940 Digital Collection 4,052 43,313 66,612 5,305 7,516 5,624 In-House Use check-ins 19,373 109,905 9,720 106 0 6,493 Express Check 15,363 141,313 411 5 19 5,129 Registrations 291 2,777 1,336 122 61 158 Overdues 152 1,166 436 42 0 65 Reserves 1,659 19,117 71,186 7,059 673 3,130 TECHNICAL SERVICES Materials cataloged 1,132 9,649 9,179 1,090 842 1,021 Materials discarded 2,964 20,493 13,632 766 4,639 2,790 Interlibrary loan (ILL) 18 302 0006 Bindery 53 180 143 31 0 28 Serials Processed 349 4,157 3,906 330 425 368 ADULT SERVICES Reference questions 2,430 22,783 14,158 1,268 784 1,494 Total Reference 1,222 12,142 8,334 804 261 762 Total Other 1,208 10,641 5,824 464 523 732 Adult Programs (virtual) 5 39 48 5 5 5 Views 86 1,910 3,483 451 130 222 Teen Programs (virtual) 12 45 16 2 0 5 Views 351 1,690 1,507 183 0 178 24/7 Reference email 3 386 525 36 2 14 CHILDREN'S SERVICES Reference questions 1,794 15,629 2,155 127 62 661 Total Reference 1,250 11,113 1,414 77 14 447 Total Other 544 4,516 731 50 48 214 Special programs 7 66 65 1 0 3 Views/Participants 59 1,212 1,278 5 0 21 Storytime/Class Visits/Scouts 10 72 74 5 2 6 Views/Participants 240 1,543 1,219 74 188 167 STATISTICS Volunteer Hours 479 3,234 920 132 6 206 Website Visits 5,517 77,803 84,690 9,292 0 4,936 Other Service Point questions 930 11,043 8,031 14 15 320 REVENUES Fines & Fees 2,237.97$ 41,617.76$ 10,641.79$ 1,946.93$ 628.53$ 1,604.48$ Auditorium 825.00$ 825.00$ -$ -$ -$ 275.00$ Lost books 406.27$ 3,305.27$ 1,670.39$ 392.11$ 65.94$ 288.11$ ECC Registrations -$ -$ -$ Gifts & grants -$ 56,583.47$ 59,971.18$ 35,000.00$ -$ 11,666.67$ Passport Services 4,761.15$ 50,625.60$ 27,259.45$ 7,530.00$ -$ 4,097.05$ Total 8,230.39$ 152,957.10$ 99,542.81$ 44,869.04$ 694.47$ 17,931.30$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2021-22 Information & Materials Management Program & Collection Gate worked only 8 days; this is an average based on the numbers for the days it was working. 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – APRIL 2022 Highlights: The State Parks Pass program, a collaboration between the California State Library and the State Department of Parks, was inaugurated at the end of the month at Arcadia Public Library. The statewide program provides passes giving free parking to 200 California state parks. The passes (eventually the library will have three) can be checked out for ten days and can be put on hold like other library materials. The first pass was checked out on the very first day of the program! There were also several changes to library staffing this month. The part-time Technician for Children’s Services moved on to a full-time Teen Librarian position for the City of Los Angeles. A new Passport Services Clerk and full-time Technician for Account Services started their new positions, and interviews to fill the part-time Technician position for Children’s Services took place the last week of April. Account Services worked with Human Resources to bring the new aides onboard, while two of the current aides began training to assist in Information Systems and Services. Administration staff finished up the Capital Improvement and Equipment budget, which will be presented to City Council at a study session in May. The California State Library hosted a virtual California Director’s Forum three afternoons this month. Many of the presentations and discussions were on the importance of diversity, inclusion, and equity in the profession as well as services, collections, and programs for the communities that libraries serve. April Activity Visitors: 20,046 (est.) Holds Processed: 1,659 Physical Items Checked Out: 59,620 eBooks/Audiobooks/Magazines Downloaded: 4,052 Virtual Programs/Attendance: 34/736 Passports Issued: 111 2 Adult Programs, Classes, Technology Literacy, and Events: In honor of National Poetry Month, a Blackout Poetry program was hosted in April. Patrons were encouraged to find the poem within the page by selecting and blacking out words found on a single book page until all that remains is a poem. Kits were given to 45 participants to get them started. The winner was awarded a writing kit with a journal, pen set, and Starbucks gift card. Community Craft Circle was held in early April. This program encourages a sense of community by providing a safe space to meet and craft with your neighbors. Ten patrons watched and discussed Another Round at The Movies You Missed on April 20, while seven attended the April Bookish meeting on April 26th and discussed The Last Night at the Ritz, by Elizabeth Savage. Patrons learned, through a virtual course, how to how to use Google Flights to locate the cheapest times to fly in this month’s Tech Tips. Over 70 viewers learned how to conduct a broad and refined search, making the most of the function and features offered by Google. As part of Adult Services goal to make Arcadia history accessible and compelling, staff assisted a patron to locate a specific episode of a public access show called Simply Leticia that ran on Channel 3 in Arcadia about 20 years ago. The customer’s mother, then President of the American Cancer Society-San Gabriel chapter, was interviewed on that show and he thought it was filmed in Arcadia in a tiny studio by the freeway, perhaps in Oct 2004, and aired 2004 or 2005. Staff conducted research and found the name of a defunct nonprofit, Simply Leticia Foundation, and the name of the agent. Also, it was discovered that KGEM, the TV studio in Monrovia that produced the show might have videotapes of show Teen Programing: Make-it or Bake-it tackled melted crayon art. Students watched a teen-created online tutorial and created their own mini canvas works of art in Teen Zone. There were 136 views. The TAG (Teen Advisory Group) worked with library staff to implement a new social media marketing campaign: Book Face Friday. This has been well received by our community and the library’s teen volunteers enjoy finding the perfect book which results in the perfect photo. Children’s Programming and Services: Over 270 children took part in the Library’s Spring Reading Program: 201 children read and logged five books to earn one themed prize bag and 188 completed the program by logging ten books and received two prizes for their efforts. A total of 2,332 books were logged throughout the program. The Library’s Annual Bookmark Contest wrapped up in April: the entries of 110 children will be judged by library staff and eight will be selected, professionally printed, and distributed throughout the library’s summer reading program. In celebration of National Library Week, 50 special postcards were placed inside various books shelved throughout the Children’s Room: 16 cards were found and redeemed for free children’s paperback books. The Toddler and Family storytime programs offered throughout the month were enjoyed by 105 participants. Children’s Services distributed 525 Busy Bee craft kits to families. Each kit contained one of three different bee crafts as well as an information sheet with an interesting bee fact. Two teens from the local High School hosted four Learn to Code workshops and 3 introduced the fifth to seventh grade participants to basic HTML concepts. The program will continue through May with four additional offerings. Customer Services: Account Services Staff processed 1,659 holds and checked out 38,989 physical items. They also processed 14 requests to book the auditorium, a significant increase over previous months. Passport Services only processed 111 applications this month, but also took 46 photos, worked with 20 walk-in customers, and fielded 381 phone calls. Once the new Passport Agent has been certified, the number of passports processed should increase. Collections: Cataloging and Acquisitions staff continued to work on the Authority Database projects. This is part of the routine work to keep the databases/catalog up-to-date, consistent, and error- free. Staff catalogued and processed the California State Library Parks Pass. Discards continue to be high as Library staff weeds the collection heavily in preparation for the RFID project. Thanks to the aides that helped pull and shift the books, the Teen New Book section made its debut in April. Adult and Teen Services’ goal was to make the new teen books more accessible and that was achieved. The Teen New Books are now searchable in the catalog and browsable in the library. Account Services aides shelved an average of 266 items per shift (more depending on the section) and shelved a total of 46,683 items in April. The most popular item in the Adult collection this month was Shou Xi Yu Yi, by Rongpeng Xie. The most popular title in the Children’s collection again this month was the graphic novel Pokémon Adventures, by Hidenori Kusaka. For teens, the top title was Naruto, by Masashi Kishimoto. Facilities and Technology: In an effort to improve a patron’s experience when using the library’s website, Adult and Teen Services staff have been conducting UX (User Experience) research by hosting a series of meetings to test scenarios regarding how teens use the library’s website and addressing issues that arise. A new Teen Homework Help webpage was created in response to this UX research. More research and consequent changes are on the horizon. The library’s gate counters were not working between March 20 and April 28. A service call was made, and a technician was sent out: gate counts resumed on April 22. One of the self-check credit card machines continued to have outages periodically throughout the day. When a patron would attempt to make a payment, the screen on the credit card reader would go blank and the self- check would freeze. Bibliotheca was contacted mid-month and a representative responded a week later. A representative suggested we email specific dates and times so they could look further into the issue, but also suggested that we contact Comprise because it sounded like the problem was an issue on their end. The issue was not resolved. Staff and Training: In addition to the changes reported above, the Principal Librarian for Children’s Services attended PLA in March, and Building Equity Based Summers through California Libraries and Communities monthly meeting in April. Account Services Aides continue to assist Children’s Services by pulling items for discard on Tuesdays and Thursdays. The Principal Librarian for Adult and Teen Services attended a meeting about the grant-funded Memory Lab project. 4 Community Outreach/Collaboration/Volunteers: Friends of the Arcadia Public Library hosted their Spring Half-Price Book Sale the first week of April. The AUSD art display was installed in April. The local community enjoyed browsing the art of our local students. The Children’s Services Principal Librarian met with Sandy Burch, who will be the AUSD Summer School Principal, to discuss the library’s plans for summer and explore opportunities for collaboration. Children’s Services staff visited a faculty meeting at Baldwin Stocker Elementary School, shared about the library’s upcoming Summer at Arcadia Public Library program, and distributed informational packets to all in attendance. Children’s Services accepted 42 teen applicants who had applied to be volunteers for the library’s summer reading program. The perspective volunteers will go through an orientation and training to be ready for their summer service. Children’s Services staff met with the off-site Book Buddies program coordinators to assess the current program and plan for the coming year. There will be two half hour sessions, staffed by Assisteens, offered each month for children ages four to eight years. Children’s Services staff visited five first grade classes at Baldwin Stocker Elementary School, shared a story about Rachel Carson’s contribution to the environmental movement, and carried out a fun bug activity. Students from Mr. Anderson’s Arcadia High School class also visited the library. Adult and Teen Services staff attended the Arcadia High School PTA meeting and a meeting of the Arcadia Historical Society. The Transition Partnership Program (TPP) & Workability worked 20 hours in April for Account Services. Marketing and Publicity: Library staff continued to take advantage of social media to promote library services and programs and have developed a strong following on Facebook (1,541 followers), Twitter (609 followers), Instagram (1,193 followers), and YouTube (170 subscribers). Adult and Teen Services created displays on National Garden Month, the Gilded Age, Financial Literacy, Teen Short Stories, and Poetry. Children’s Services offered book displays in the main hall on bugs, careers, the environment, and dinosaurs. The AUSD art display was featured throughout the library. ARCADIA PUBLIC LIBRARY MEETING ROOM RULES The Cay Mortenson Auditorium is available to community groups or organizations for events of a civic, cultural, charitable, intellectual or educational nature. This policy is in keeping with Article 6 of the Library Bill of Rights which the Library Board has adopted: “Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.” Events in the Auditorium must be free and open to the public. The facilities are available at no charge to the following organizations:  City of Arcadia  Friends of the Library  Arcadia Unified School District (District activities of community interest not normally held at a school site.) The facilities are available for a fee to the following:  Music teachers and students for music recitals.  Non-profit organizations Please include your proof of non-profit status with your application The facilities are not available for the following:  Commercial organizations  Private parties  Use by organizations on a regular basis (every day, week or month.) Application for the use of the Auditorium shall be made with Account Services staff no more than three months in advance and at least 48 hours prior to the date of use. Priority will be given to Library- sponsored activities. The Auditorium is available only during the hours the Library is open to the public. The Library may at its sole discretion reject an application. Any scheduled group may be asked to reschedule a particular meeting in order to make the room available for a special purpose. Fees for the use of the Auditorium are payable preferably at the time of application, but not later than two weeks prior to the scheduled date or the reservation will be cancelled.  Rental fee of $125 per hour for the Auditorium, with a two hour minimum. The total fee is derived by multiplying the hourly fee by the number of hours (including any portion of an hour which shall be rounded up to a full hour) of the proposed and approved use.  When groups will be serving food or beverage in the Auditorium, there is an additional charge of $50.00.  When use of the Library’s piano is proposed, there is a $50 rental fee.  A $150 security deposit is required. This deposit may be refunded if/when City staff has determined no City property is damaged or missing, and the group leaves on time as scheduled. Additional charges may be necessary if the deposit amount does not cover costs of damaged or missing property.  Fees will be refunded only if applicant notifies the Library of intent to cancel at least two full weeks prior to the scheduled event. (continued on reverse → )  Certificate of Liability Insurance: The City of Arcadia requires the individual or entity securing the use of the facility to produce a valid Certificate of Liability Insurance in the amount of one million ($1,000,000) dollars to cover the event(s) for which they have applied. The Auditorium will be available at no charge for setup thirty (30) minutes prior to the scheduled start time of the event. Cleanup must be completed by the end of the scheduled time. The Library reserves the right to bill a user after an event if the time used exceeds the schedule. Permission to use the meeting rooms is not transferable. Alcoholic beverages may not be served. The fact that a group is given permission to meet in the Library in no way constitutes endorsement by the Library or the Board of Trustees of the policies or beliefs of that group. Neither the name nor the address of the Arcadia Public Library may be used as the official address or headquarters of an organization. Any printed publicity must include the following statement: “This program is not sponsored by the Arcadia Public Library,” unless the Library has agreed to co-sponsor the event. The applicant agrees to hold the City harmless and indemnifies the City with regard to any liability arising out of use of the premises. The applicant must execute an agreement in a form and substance approved by the City Attorney reflecting the foregoing, among other terms and conditions. The applicant will be required to pay for any damages to property or equipment. The Director of Library and Museum Services shall have authority regarding facility usage and interpretations of policy decisions. Appeals may be made to the Library Board of Trustees in writing. ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD. ARCADIA, CA 91006 (626) 821-5571 Rev. 05/2022 CAY MORTENSON AUDITORIUM AGREEMENT The Cay Mortenson Auditorium Agreement (“Agreement”) is entered into by and between (the “User”) and the Arcadia Public Library (the “Library”). The User and the Library agree as follows: 1. The Library grants permission to the User to use the Cay Mortenson Auditorium (the “Auditorium”), pursuant to the terms and provisions hereof, and subject to any and all rules, regulations and policies adopted by the Library now existing or as they may be hereafter amended by the Library. The User agrees to abide by the terms and provisions of this Agreement and any and all of the rules, regulations and policies of the Library. 2. The Auditorium may be used by the User only on the date and within the time set forth below. The User understands and agrees that the Auditorium is available only during hours the Library is open to the public. The User understands and agrees that the meetings in the Auditorium must be free and open to the public. 3. The Auditorium will be available at no charge for setup thirty (30) minutes prior to the scheduled start time of the event. Cleanup must be completed by the end of the scheduled time. The Library reserves the right to bill a user after an event if time used exceeds the schedule. 4. Fees for the use of the auditorium are payable preferably at the time of application, but not later than two weeks prior to the scheduled date or the reservation will be cancelled. Fees are as follows: a. Hourly rate: A sum equal to $125 multiplied by the number of hours (including any portion of an hour which shall be rounded up to a full hour) of the proposed and approved use of the Auditorium with a minimum use of two hours; and b. Cleaning fee: $50 In the event that the User proposes to serve any food or beverage. c. Piano rental: $50 When use of the Library’s piano is proposed. d. Security deposit: $150 is required. This is refundable if the facility and equipment are left in satisfactory condition determined by City Staff, no City property is missing or damaged, and the group leaves on time as scheduled. After the event, the renter will be notified of the amount of additional charges incurred; building damage, higher attendance, food, major set up changes. e. Refund policy: Fees will be refunded only if applicant notifies the Library of intent to cancel at least two full weeks prior to the scheduled event. f. Certificate of Liability Insurance: The City of Arcadia requires the individual or entity securing the use of the facility to produce a valid Certificate of Liability Insurance in the amount of one million ($1,000,000) dollars to cover the event(s) for which they have applied. 5. The User shall maintain the Auditorium at all times during its use of the Auditorium in a neat and orderly fashion. In the event that the use of the Auditorium by the User requires any use of the kitchen, then this requirement shall apply to the kitchen, as well. The User hereby agrees to promptly clean up the Auditorium (including the kitchen) following completion of its use of the Auditorium. 6. The User shall be responsible for making sure that maximum occupancy does not exceed the posted maximum of 175 for assembly and 70 for dining. 7. If the User will be using the Library’s data projector, in conjunction with a personal laptop computer, an appointment must be made with Library Staff at least one week prior to the event to insure compatibility with the Library’s equipment. (continued on reverse → ) 8. The User shall be responsible for causing all persons who use the Auditorium to vacate the Library at or prior to the close of the Library to the public on that date. 9. The User shall indemnify, defend and hold harmless the Library, the City of Arcadia and their officials, officers, employees, agents and volunteers from and against any and all claims of injury or damage to persons or property caused by or related to the use of the Auditorium by the User. Date of event: Time of event: to Description: Organization Phone: ( ) Authorized agent email: Address: I will be personally responsible for compliance with all rules and policies regarding the use of the Cay Mortenson Auditorium. Applicant Signature: Date: I hereby approve the use of the Cay Mortenson Auditorium by the above Applicant. Director of Library & Museum Services (signature) Date ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD. ARCADIA, CA 91006 (626) 821-5571 Hourly rate: hours @ $125 $ Cleaning fee (non-refundable) $50 $ Piano Rental $50 $ Security Deposit $150 $ Total Fees $ Adult & Teen Services Calendar of Events May 2022 Mon Tues Wed Thurs Fri Sat 30 Teen Zone 3:30-5 PM Auditorium The Movies You Missed 6 PM Auditorium Teen Zone 3:30-5 PM Auditorium Teen Zone 3:30-5 PM Auditorium May Mindfulness Challenge Begins Teen Zone 3:30-5 PM Auditorium Teen Zone 3:30-5 PM Auditorium Community Craft Circle 7 PM Teen Central Teen Zone 3:30-5 PM Auditorium De-stress Fest 3:30 PM Auditorium Teen Zone 3:30-5 PM Auditorium Adult Art Workshop: Acrylic Painting* 11 AM – 1 PM Auditorium Bookish 10 AM Auditorium Teen Zone 3:30-5 PM Auditorium Teen Zone 3:30-5 PM Auditorium Library Closed 4 12 Teen Zone 3:30-5 PM Auditorium 7 6 5 11 10 9 16 14 17 13 20 Teen Zone 3:30-5 PM Auditorium 19 18 21 23 24 25 28 27 26 3 2 31 Teen Zone 3:30-5 PM Auditorium Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, and more! Link available on our homepage. Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required Teen Zone 3:30-5 PM Auditorium May Mindfulness Challenge Ends Teen Zone 3:30-5 PM Auditorium Adult & Teen Services Calendar of Events May 2022 Arcadia Public Library 20 West Duarte Road Arcadia, CA. 91006 626.821.5569 ~ www.arcadiaca.gov/library Connect with us on social media! Bookish: Ask Again, Yes by Mary Beth Keane Tuesday, May 24th at 10 AM Cay Mortenson Auditorium Join fellow bookish readers for a fun and interesting discussion of Ask Again, Yes: Rookie NYPD cops and their families become close friends. Conflict and tragedy tear at their friendship- until their children fall in love. Teen Zone Monday—Thursday *unless noted otherwise 3:30 PM – 5 PM Cay Mortenson Auditorium Come study, play games, participate in programs, or just hang with your friends! Community Craft Circle Tuesday, May 3rd at 7 PM Teen Central Come and craft with your community! Bring the project you are currently working on and connect with fellow crafters. Bring your own supplies, only limited supplies will be available such as scissors and glue sticks. Don’t have a craft project you’re currently working on? Color a community art poster! Make-it or Bake-it: Stress Balls YouTube, Instagram, and Facebook Thursday, May 19th at 3PM Make a stress ball! Try it out at home or join us at Teen Zone on May 19th. Share your creations on social media and tag us at #APLTeens. You could win a small prize! The Movies You Missed: The Mystery of Henri Pick Wednesday, May 18th at 6 PM Cay Mortenson Auditorium France, 2018; 1 hour, 41 minutes Adults only, 18+. An editor discovers a masterpiece among a pile of rejected manuscripts. She tries to track down its unknown author, who may already be dead. Watch the film and stay for some fun facts and film discussion. May Mindfulness Challenge May 1st– May 31st Incorporating mindfulness activities into your routine can be incredibly simple! Join the Library as we set a mindful intention to be more present and engaged in life. We plan on incorporating mindful activities and reads into our life throughout the month of May, will you join us? Grab a mindful challenge sheet at Adult & Teen Services. Teen De-Stress Fest Thursday, May 19th at 3PM Cay Mortenson Auditorium Calling all high schoolers! Finals got you feeling stressed out? Come relax at the library and de-stress after finals with therapy dogs, crafting, music, and friends! De-Stress Fest starts at 3:30 on May 19th in the Cay Mortenson Auditorium. Adult Art Workshop: Acrylic Painting Saturday, May 14th 11 AM – 1 PM Cay Mortenson Auditorium Instructor Andy Lee will be leading a small group workshop and walking you through painting a landscape step-by-step. Limited seats, registration required. ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM Walking Book Club YOUR GREAT ARCADIA ADVENTURE AWAITS! Let's walk & chat about the books you are reading! Where When Earn Registered participants in the Adult Summer at Arcadia Public Library reading program will receive a code at each attended session to be entered in Beanstack to earn an extra five tickets. Tickets are used to enter to win the one of three grand prize drawings. Prizes include gift certificates to the Los Angeles Arboretum, Yoshan Tea, & Mt. Lowe Brewing Company. Meet outside the Library's front entrance & walk an approximately one mile loop starting & ending at the Library. No registration necessary. 9:15 AM Saturdays June 11, June 25, July 9, July 23 S u m m e r a t A r c a d i a P u b l i c L i b r a r y A r c a d i a C A .B e a n s t a c k .o r g Signed liability waiver required for participation A r c a d i a P u b l i c L i b r a r y Re-read your favorite book Play a gameof sidewalk hopscotch Connect with your inner child & blow bubbles in the park Go for a hikein our local mountains Practice a session of square breathing Create a mindful music playlist Bake some cookies and share with a friend or neighbor Journal your day and feelings Garden! Start or tend to your garden. Start and complete a puzzle Take a social media break Create a gratitude list Watch the sunset Go for a walk but don't rush!Take your time & notice your surroundings. Implement abedtime stretching routine Join the Library's CommunityCraft Circle C H A L L E N G EMindfulness Arcadia Public Library 2 0 W. Duarte Rd. Arcadia, CA. 91006 www.ArcadiaCA.gov/Library 626.821.5569 R E S O U R C E SMindful M I N D F U L R E A D S G E T C R E A T I V E T A K E A C L A S S S k i l l s h a r e o f f e r s m i n d f u l n e s s p r a c t i c e c l a s s e s s u c hM i n d f u l D r a w i n g 1 0 1 & P u r s u i n g Y o u r D r e a m s w i t h S e l f - C a r e . V i s i t o u r w e b s i t e f o r a c c e s s . T a p i n t o y o u r c r e a t i v e s i d e w i t h C r e a t i v e b u g . D i s c o v e r a n e w m i n d f u l h o b b y ! V i s i t o u r w e b s i t e f o r a c c e s s . LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, APRIL 21, 2022 CALL TO ORDER: Chair Pro-Tempore Elizabeth Renfrew called the meeting to order at 4:34 p.m., in the Conference Room of the Library. PLEDGE OF ALLEGIANCE – Trustee Barbara Delphey ROLL CALL: Chair Miriam Carter; Trustees Barbara Delphey, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles, Pat Smith ABSENT: None PUBLIC COMMENTS: None MOTION TO EXCUSE CHAIR CARTER: As Chair Carter is not feeling well, she requested that she be excused from her duties for today’s meeting. She planned to stay for the remainder of the meeting. Chair Pro-Tempore Renfrew agreed to take her place. Trustee Seaver moved to let Chair Pro-Tempore Renfrew chair the Library Board Meeting in place of Chair Carter as she is not feeling well. The motion was seconded by Trustee Delphey and passed on a unanimous voice vote. AYES: Chair Carter; Trustees, Delphey, Renfrew, Seaver, Wang NOES: None ABSENT: None REPORTS FROM LIBRARY TRUSTEES / LIAISONS Trustee Renfrew reported on the Friends of the Library book sale held earlier in the month. The Friends experimented with a three-hour members-only sale, which allowed members to pay half- price for items in advance of the official start of the sale and let non-members pay full price. The experiment was successful and $137 was raised. By the end of the sale week, $1,500 had been raised from two pop-up sales and the week-long half-price sale. The Friends will be having a paint-night fundraiser on June 9, the event will cost $40, part of which will go to the Friends. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item Director’s Update: Director Bradley reported that Library Services Manager Roger Hiles will be retiring at the end of June 2022. She described the process of filling this position. The Director reminded the Board that there were only two more meetings during this fiscal year and that Trustees Wang and Delphey will be leaving the Board; the City Council will pick their replacements. The deadline to apply to be on the Board is May 29. The Board and the City Manager will conduct the Director’s annual evaluation at the June meeting. Monthly Statistical Report: March 2022: The Library’s statistics are improving, perhaps helped by the increase in the number of items that can be checked out to 60. Passport revenues are down due to having only one part-time clerk. A second clerk has been hired and should be certified soon. Monthly Report Narrative: March 2022: It was noted that the upgrade of the Windows 7 PCs was completed. The Director discussed the changes in the City Council and noted that the new Library Liaison will be announced in July. Financial Report: March 2022: Director Bradley let the Board know that last year’s fiscal year report will be discussed next meeting. Budget Narrative and Workplan for 2022-2023: The Director explained that the workplan sets out the goals and new programs for the coming year: next year will be devoted to seeking input from the community. A discussion followed regarding the challenges and issues involved in attracting the public back to the library. The Summer at your Library program, a centerpiece of this effort, will be presented at the next meeting. Staff Reports: Library Services Manager Hiles reviewed the on-going RFID project, noting that this was the library’s first experience with it and that, as of five years ago, 50% of libraries in California use RFID. He reported that staff will be meeting with the vendor sometime over the next few weeks. It is believed that RFID will provide a better user experience. The public broad band project is funded by a grant made available to all public libraries in California. The library will receive $38,000 in equipment and heavily discounted access. The grant will provide less expensive, yet better, service to library customers. It should be in place this summer. RFID Project Update: Equipment (SIP) testing is ongoing, and staff are completing a questionnaire for the vendor. A site walk-through and staff training will follow. Automatic Renewal Update: A goal of the automatic renewal project is to have items automatically renewed three days before they are due. The KOHA update from late last year has blocked that option. Library staff have been informed by the provider that steps will be gradually taken to solve this problem. Staff Update: Passport Clerk Eduardo Topete was promoted to the half-time Tech position in Children’s Services; however, he was offered a full-time librarian position with Los Angeles Public Library and his last day will be April 22. Three aides have been offered part-time positions and have gone through the LiveScan process and medical examinations. A new full-time Tech, Danielle Oldfield, will be starting in Account Services on April 25. Jack Yan is the new part-time Passport Services Clerk. Gilb Museum of Arcadia Heritage: The Arcadia Chinese Association is celebrating its 40th birthday. Dr. Edward Wong will be discussing the history of the ACA at a special Coffee Talk on Saturday, April 30, at 10 a.m. in the MEC. Calendar of Activities for Children’s Services: May 2022: May is generally a quieter month in Children’s Services. The Spring Reading program is finishing up; Book Buddies is on-going; and the PTA Reflections artwork is on display. Summer at your Library will start in early June. Calendar of Activities for Adult and Teen Services: April 2022: Adult Services is offering a Blackout Poetry program this month in honor of Poetry Month. Featured History Room Photo: The Board discussed the photo of the Santa Anita Assembly Center from the library’s local history collection. Flyers/Articles/Posters/Attachments: The Board reviewed flyers promoting April’s Blackout Poetry program and May’s painting program. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of March 17, 2022 Recommended action: Approve The motion to approve the Minutes of March 17, 2022, as written was moved by Trustee Delphey, seconded by Trustee Wang, and carried on a voice vote. AYES: Chair Carter, Trustees Delphey, Carter, Renfrew, Seaver, Wang NOES: None ABSENT: None ADJOURNMENT Chair Pro-Tempore Renfrew adjourned the meeting at 5:50 p.m. to May 19, 2022, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Miriam Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith