HomeMy WebLinkAboutItem 12d - Senior Meals Contract Extension
DATE: May 17, 2021
TO: Honorable Mayor and City Council
FROM: Sara Somogyi, Director of Recreation and Community Services
By: Candice Cheung Assistant Director of Recreation and Community
Services
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
TRIO COMMUNITY MEALS TO PROVIDE MEALS TO THE SENIOR
MEALS PROGRAM FOR FISCAL YEAR 2022-23 IN AN AMOUNT NOT TO
EXCEED $100,800
Recommendation: Approve
SUMMARY
The City of Arcadia Senior Nutrition Program provides a warm, healthy meal Monday
through Friday to approximately 85 seniors who pay $2.00 each and enjoy the social
interaction with others during lunch. A Professional Service Agreement with Bateman
Community Living, LLC d.b.a. TRIO Community Meals was approved to provide meals
for Fiscal Years 2020-21 which included an option for two (2), one-year extensions at the
City’s discretion. The first-year contract first extension will conclude on June 30, 2022. It
is recommended the City Council extend the Professional Services Agreement through
Fiscal Year 2022-23, for the second extension.
DISCUSSION
The congregate meals program is offered Monday through Friday at 11:30 a.m. to adults,
55 years of age and older. The primary intent of the program is to meet one-third of the
participants’ daily nutritional intake and the menu pattern must uphold strict Los Angeles
County Department of Public Health standards. In addition, the program offers a social
outlet to participants and a way to reduce isolation by building friendship and peer support.
Bateman Community Living, LLC d.b.a. TRIO Community Meals currently provides
excellent senior meals at the Community Center and have been very accommodating
during the pandemic. TRIO Community Meals comes highly recommended by various
Senior Centers in the San Gabriel Valley. Their caterer kitchen in California is based in
Azusa and typically serves about 50,000 senior meals per week in numerous locations
and is well equipped to continue providing service to the City of Arcadia.
Extension to the Professional Services Agreement with TRIO Community Meals
May 17, 2022
Page 2 of 2
The current contract provides the City of Arcadia the option to renew the contract for a
maximum of two year. FY 2022-23 would be the second and final renewal. The proposed
fee from TRIO Community Meals is $4.69 and would not increase the current fee of $2.00
per meal for anyone over 55 years of age. The Recreation and Community Services
Department intends to serve 21,500 senior meals and will continue to have individual
wrapped lunch items due to the ongoing pandemic.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The fee charged for seniors for lunch is $2.00 per meal, while the cost of purchasing the
meals from the vendor will be $4.69. The $2.69 difference is offset by CDBG Funds and
the General Fund.
CDBG Funding $42,700
General Fund $26,400
Revenue minus 10% loss $31,700
Total Amount for Senior Meals $100,800
RECOMMENDATION
It is recommended that the City Council determine that this action is exempt under the
California Environmental Quality Act (“CEQA”); and authorize and direct the City Manager
to approve a one year extension to the Professional Services Agreement with TRIO
Community Meals to provide the senior meals program for FY 2022-23 in an amount not
to exceed $100,800.
Attachment: Proposed Amendment No. 2 to the Professional Services Agreement
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES
AGREEMENT FOR THE CONGREGATE SENIOR MEALS PROGRAM
This Amendment No. 2 (“Amendment No. 2”) is hereby entered into by and
between the City of Arcadia, a municipal corporation of the State of California, and
Bateman Community Living, LLC d.b.a. TRIO Community Meals, a Sole Proprietorship,
with respect to that certain Professional Services Agreement between the Parties dated
July 21, 2020 (“Agreement”).
The Parties agree as follows:
1. Section 5 of the Agreement is amended by extending the Term from July
1, 2022, through June 30, 2023 (“Extended Term”).
2. Section 2.a of the Agreement is amended to provide that for the Extended
Term, the Compensation, is amended as referenced in the attached
Exhibit “C”.
3. All terms and provisions of the Agreement not amended by this
Amendment No. 2 are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date
set forth below.
CITY OF ARCADIA BATEMAN COMMUNITY LIVING, LLC d.b.a. TRIO COMMUNITY MEALS By: By: Dominic Lazzaretto John Kirk City Manager Managing Director Dated: Dated: ATTEST: City Clerk APPROVED AS TO FORM: CONCUR: Stephen P. Deitsch Sara Somogyi, Director of City Attorney Recreation & Community Services