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HomeMy WebLinkAboutLibrary Minutes: 04/21/2022LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, APRIL 21,2022 CALL TO ORDER: Chair Pro-Tempore Elizabeth Renfrew called the meeting to order at 4:34 p.m., in the Conference Room of the Library. PLEDGE OF ALLEGIANCE — Trustee Barbara Delphey ROLL CALL: Chair Miriam Carter; Trustees Barbara Delphey, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles, Pat Smith ABSENT: one MOTION TO EXCUSE CHAIR CARTER: As Chair Carter is not feeling well, she requested that she be excused from her duties for today's meeting. She planned to stay for the remainder of the meeting. Chair Pro-Tempore Renfrew agreed to take her place. Trustee Seaver moved to let Chair Pro-Tempore Renfrew chair the Library Board Meeting in place of Chair Carter as she is not feeling well. The motion was seconded by Trustee Delphey and passed on a unanimous voice vote. AYES: Chair Carter; Trustees, Delphey, Renfrew, Seaver, Wang NOES: None ABSENT: None REPORTS FROM LIBRAWTTRI'STEES / LIAISONS Trustee Renfrew reported on the Friends of the Library book sale held earlier in the month. The Friends experimented with a three-hour members -only sale, which allowed members to pay half- price for items in advance of the official start of the sale and let non-members pay full price. The experiment was successful and $137 was raised. By the end of the sale week, $1,500 had been raised from two pop-up sales and the week-long half-price sale. The Friends will be having a paint -night fundraiser on June 9, the event will cost $40, part of which will go to the Friends. REPORTS FROM THE DIRECTOR Announcements I Statements / Future Agenda Item Director's Update: Director Bradley reported that Library Services Manager Roger Hiles will be retiring at the end of June 2022. She described the process of filling this position. The Director reminded the Board that there were only two more meetings during this fiscal year and that Trustees Wang and Delphey will be leaving the Board; the City Council will pick their replacements. The deadline to apply to be on the Board is May 29. The Board and the City Manager will conduct the Director's annual evaluation at the June meeting. Monthly Statistical Report: March 2022: The Library )s statistics are improving, perhaps helped by the increase in the number of items that can be checked out to 60. Passport revenues are 4own due to having only one part-time clerk. A second clerk has been hired and should be certifieO soon. ,Monthly Report Narrative: March 2022: It was noted that the upgrade of the Windows 7 PCs was com,pleted. The Director discussed the changes in the City Council and noted that the new Library Liaison will be announced in July. Financial Report: March 2022: Director Bradley let the Board know that last year's fiscal year report will be discussed next meeting. Budget Narrative and Workplan for 2022-2023: The Director explained that the workplan sets out the goals and new programs for the coming year: next year will be devoted to seeking input from the community. A discussion followed regarding the challenges and issues involved in attracting the public back to the library. The Summer at your Library program, a centerpiece of this effort, will be presented at the next meeting. Staff Reports: Library Services Manager Hiles reviewed the on -going RFID project, noting that this was the library's first experience with it and that, as of five years ago, 50% of libraries in California use RFI D. He reported that staff will be meeting with the vendor sometime over the next few weeks. It is believed that RFID will provide a better user experience. The public broad an project is funded by a grant made available to all public libraries in California. The library will receive $38,000 in equipment and heavily discounted access. The grant will provide less expensive, yet better, service to library customers. It should be in place this summer. RFID Project Update: Equipment (SIP) testing is ongoing, and staff are completing a questionnaire for the vendor. A site walk-through and staff training will follow. Automatic Renewal Update: A goal of the automatic renewal project is to have items automatically renewed three days before they are due. The KOHA update from late last year has blocked that option. Library staff have been informed by the provider that steps will be gradually taken to solve this problem. Staff Update: Passport Clerk Eduardo Topete was promoted to the half-time Tech position in Children's Services; however, he was offered a full-time librarian position with Los Angeles Public Library and his last day will be April 22. Three aides have been offered part-time positions and have gone through the LiveScan process and medical examinations. A new full-time Tech, Danielle Oldfield, will be starting in Account Services on April 25. Jack Yan is the new part-time Passport Services Clerk. it Museum of Arcadia Heritage: The Arcadia Chinese Association is celebrating its 40th birthday. Dr. Edward Wong will be discussing the history of the ACA at a special Coffee Talk on Saturday, April 30, at 10 a.m. in the MEC. Calendar of Activities for Children's Services: May 2022: May is generally a quieter month in Children's Services. The Spring Reading program is finishing up; Book Buddies is on -going; and the PTA Reflections artwork is on display. Summer at your Library will start in early June. Calendar of Activities for Adult and Teen Services: it 2022: Adult Services is offering a Blackout Poetry program this month in honor of Poetry Month. Featured History Room Photo: The Board discussed the photo of the Santa Anita Assembly Center from the library's local history collection. [::Iyers/Articies/Posters/Attachments: The Board reviewed flyers promoting April's Blackout .�`oetry program and May's painting program. a. Approve the Regular Meeting Minutes of March 17, 202 Recommended action: Approve I The motion to approve the Minutes of March 17, 2022, as written was moved by Trustee Delphey, seconded by Trustee Wang, and carried on a voice vote. AYES: Chair Carter, Trustees Delphey, Carter, Renfrew, Seaver, Wang NOES: None ABSENT: None Chair Pro-Tempore Renfrew adjourned the meeting at 5:50 p.m. to May 19, 2022, at 4:30 p.m. ir the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ? I I iriamarter, Chair 01 Darlene Bradley, Secretary - Minutes prepared by: Pat Smith