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Home My WebLink AboutRP Agenda: 06/08/22CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, June 8, 2022, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. ri 626-574-5455) 48 /JNHJQSid�'� L�TT��u��#r#�(° �TIIf�17JQiX Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. (F,iu : 626-574-5455), i —,TMfA 72 /]\Hl q*o CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Peter Chu, Chairperson Valerie Cheung, Vice -Chairperson Randy Fowler, Commission Member Steve Swinney, Commission Member Karen Yu, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of April 13, 2022 Recommended action: Approve b. Regular Meeting Minutes of May 11, 2022 Recommended action: Approve 3. REGULAR ITEMS a. Recreation Summer Programs and Events b. Report of Public Works Services Department I. Project Updates C. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to July 13, 2022, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, May 11, 2022 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Chu called the virtual meeting to order at 6:01 pm. PLEDGE OF ALLEGIANCE — Chairperson Chu ROLL CALL OF COMMISSIONERS PRESENT: Chu, Cheung, Yu, and Swinney EXCUSED: Fowler A motion was made by Chairperson Chu, seconded by Commissioner Swinney, and unanimously carried on roll call vote to excuse Commissioner Fowler. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Yu inquired about summer camps and activities scheduled for the upcoming summer season. Assistant Director Recreation Community Services (ADRCS) Candice Cheung informed she will elaborate on the programming in her report. Vice -Chairperson Cheung reported the Community Bike Ride was great and glad there was a good turnout. Commissioner Swinney - No report. Chairperson Chu reported he shared information about Arcadia's hidden gem, Wilderness Park, with a friend. REPORT FROM CITY COUNCIL MEMBER LIAISON No Report 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of February 9, 2022 Recommended Action: Tabled to next meeting. Insufficient quorum for approval. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Public Works Services Department Street Superintendent (PWSDSS) Dave Thompson reported the Carol Libby Memorial Garden is moving forward with continuing work on the riverbeds, to be followed up with the pathway landscaping. PWSDSS Thompson reported the next mulch give away will take place at the Arcadia Library on Saturday, May 21, 2022, and again on, Saturday, June 11, 2022. PWSDSS Thompson reported Fourth of July festivities will be taking place in the downtown area of First Avenue and Huntington Drive on Saturday, July 2, 2022. The celebration is scheduled to include a firework show, more information will be available soon. PWSDSS Thompson reported summer water conservation is scheduled to start on June 1, 2022. Arcadia residents and businesses will be limited to watering two times a week. Monthly Reports Assistant Director Recreation Community Services (ADRCS) Candice Cheung reported on senior activities held in the month of April. ADRCS Cheung reported the senior Monday Dance held every first and third Monday of the month had a total of 206 participants. ADRCS Cheung reported the Community Center sold 22 bus passes for Arcadia Transit. The Community Center is one of several locations seniors can buy monthly passes. Other locations include the Arcadia Public Library and Arcadia City Hall. ADRCS Cheung reported on the senior seminars held during the month of April. On April 8, a seminar on Credit Card Scams was presented and on, April 28, the ABCs of Diabetes was presented by Methodist Hospital, 66 seniors participated in these seminars. ADRCS Cheung reported 50 seniors attended the Musical Moments program. The Temple City High School Brighter Side Singers performed. ADRCS Cheung reported the Connection monthly publication distributed 900 copies. ADRCS Cheung reported on several recreation programs and activities that took place in April, beginning with Bunny Grams. A total of 95 Bunny Grams were purchased and delivered to Arcadia residents of all ages; non-residents were able to pick them up at the Recreation Office. ADRCS Cheung shared a joyful picture of the Bunny and its crew delivering a Bunny Gram to a senior resident. ADRCS Cheung continued her report with the youth spring camp that took place April 4-8 at Dana Middle School with 285 participants. ADRCS Cheung reported the Teen Flashlight Egg Hunt, held at the Arcadia Par 3 Golf Course, had over 600 participants. ADRCS Cheung reported off -site and virtual classes continue to do well with over 1,500 registrants participating at the various locations as well as virtually. ADRCS Cheung completed her report with a review of the summer camp programs offered through the Recreation Department. These camp programs have been open for registration since early spring and most are full, with extensive waiting lists. II. Financial Statements ADRCS Cheung reported the Department financials are within the budgeted percentages for the fiscal year. With the department about 75% into the fiscal year, the expenditure percentage is at 67%, with the revenue at 96%. ADRCS Cheung concluded her report stating there is still little to no change in the Park and Recreation Facilities Fund due to the grant application process the City is going through for the Newcastle Park project. ADJOURNMENT Chairperson Chu adjourned the meeting at 6:20pm to June 8, 2022, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia in Peter Chu Chairperson Sara Somogyi Secretary STAFF REPORT Recreation and Community Services Department DATE: June 8, 2022 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services SUBJECT: PROGRAMS & ACTIVITIES — May 2022 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Gift The gift shop provides a venue for senior crafters to sell their 126 Visitors Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items at a great price. $482 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 27 address their daily living concerns. Billiard Room Three pool tables are available Monday -Friday from 7:30am- 302 4:30pm for seniors to enjoy and make new friends. The free blood pressure check is available again for our senior Blood Pressure patrons. On May 5, there were 10 individuals in attendance. The Check next blood pressure check will be available on Tuesday, June 14 10 from 10am-1lam in the Community Center Billiard Room. Senior Nutrition A nutritious meal is provided Monday -Friday for senior citizens. 1,313 Program For many seniors, this is the only hot meal they have daily. Average/Day 65 Exercise plays a vital role in health and wellness. Classes Classes include line dance, cardio plus, Zumba. These courses 1,920 contribute to bone density improvement, increased muscle strength, flexibility, the reduction of stress, and improved cardio. Table Table Tennis is available Monday -Friday, from 1 pm-3:30pm. Tennis Seniors can drop in and play to gain exercise and socialization. 59 The Lions Sight program is offered in conjunction with the Lions Arcadia Lions Club. The program offers low-income seniors with Sight free vision care. Prospective clients are screened by senior 3 services staff that make the necessary arrangements for the service. Mahjong is a game of Chinese origin usually played by four Mahjong people with 144 tiles that are drawn and discarded until a player 64 secures a winning hand. Mahjong meets every Friday at 1 pm. Monday Dance meets the first, third, and fifth Monday of the Monday month. This activity provides an important social element for Dance senior participants. There is a good ratio of male and female 201 dancers to provide everyone with a dance partner. Monthly Monthly bus passes can be mailed to seniors to provide a way Bus Passes for seniors to purchase their pass. The monthly bus pass is $5 22 per month. Notary Notary services are limited to three signatures or thirty minutes Services per appointment every second and fourth Tuesday of the month. 8 Coffee with the Every third Tuesday of the month, Seniors have the opportunity Mayor to listen to and chat with the Mayor about City issues and topics 66 of personal interest. Volunteens help seniors with electronic devices such as cell Teck phones, tablets, e-readers, and computers. This program 6 Talk provides educational opportunities for the seniors and bridges the gap between seniors and teens. Weekly New releases or classic movies are shown on a theater size Movie screen every Wednesday. 48 Support services include registering members for trips, signing Meeting: 70 Arcadia up new members, and handling the club's correspondence. A Passes Sold: 91 Travelers Club monthly club meeting is held at the Community Center to discuss Passengers: 41 Total: 202 future trips and provide a social gathering. On Thursday, May 5, 102 participants attended the Cinco de Cinco de Mayo Mayo Luncheon event. Participants enjoyed traditional Mexican Luncheon food, churros for dessert and entertainment by folkloric dancers 102 and traditional Latin music. On Friday, May 20, 77 seniors came to the Community Center to Senior Bingo enjoy some Bingo games. Seniors received eight game sheets, 77 highlighters, hand sanitizer, snacks, and a great time! Some lucky seniors won great gift cards to local establishments. Total cumulative for senior services and senior programs 4,556 Connection Total number of monthly newsletters distributed this month. 900 MAY HIGHLIGHT On Thursday, May 5, Cinco de Mayo was celebrated with a festive luncheon attended by 102 seniors. Participants dined on traditional Mexican food, churros for dessert, and entertained by folkloric dancers and traditional Latin music. Many seniors came dressed for the occasion and danced along to the music. An enjoyable time was had by all. RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE Adult Basketball There are thirty Adult Basketball teams participating in the spring 825 season, Sunday League at the Dana Middle School Gym. The After School Playground Program is a free drop -in program for BS 530 youth in grades K-5. The program operates Monday through Friday CG 455 After School from school dismissal to 4:30pm through May 27, 2022. Six HA 460 Program elementary school playgrounds provide a variety of activities HO 461 including board games, crafts, and outdoor games to keep HR 497 LW 469Total participants safely engaged and entertained. 2,872 Kid's Night Out took place on Friday, May 13 at the Arcadia Kid's Night Community Center. Participants took part in a Star Wars themed Out night. Parents enjoyed a night out while their kids ate a delicious 23 dinner, did Jedi training to earn a lightsaber, made Yoda crafts, and watched a movie with the Recreation Staff and Volunteens. Merit Badge Merit Badge Classes are offered both virtually and in person to Classes Scouts to earn badges that help them reach the goal of Eagle Scout 81 rank. The Volunteen Program provides teenagers ages 13-17 with Volunteen valuable volunteer experiences which will help prepare them for 20 Volunteens Program college and future jobs. During the month Volunteens assisted with 102 hours the After School Program, Tech Talk, and the easter egg hunts. Community The Arcadia Community Center offers a wide range of classes for Center Classes all ages. Classes offered at this location include Zumba, 1,572 gymnastics, sewing, and chess. This interdepartmental joint use facility is used to offer more MEC Classes classes to the community. Classes offered at this location include 184 guzheng, karate, and line dancing. Dana Gym This AUSD joint use facility is used to offer more classes to the Classes community. Classes offered at this location include Total Body 499 Workout, volleyball, youth basketball classes, and badminton. Off -Site & Virtual Other classes that are offered at off -site locations or virtually Classes including multiple tennis courts, art classes, and music classes. 1,506 Total cumulative for recreation classes and youth programs 7,582 TOTAL 12,138 MAY HIGHLIGHT Kid's Night Out took place on Friday, May 13. The evening was out of this world fun for the 23 participants who got to experience this Star Wars themed night of adventure. Kids enjoyed a pizza dinner before their night of activities. Children got to experience Jedi training, received a lightsaber upon completion, and made a Yoda craft. The evening ended after some Star Wars showtime viewing with Recreation Staff and Volunteens. WILDERNESS PARK Wilderness Park is closed until further notice due to storm damage. MERIT BADGE CLASSES (Virtual) DATE CLASS NAME PARTICIPANTS X PRICE OF CLASS TOTAL FEES May 7, 2022 Camping 14x$20 $280 May 7, 2022 Mammal Stud MEC 8x$20 $160 May 7, 2022 First Aid 15x$20 $300 May 7, 2022 Family Life 21 x$20 $420 May 21, 2022 Citizenship in the Community MEC 11x$20 $220 May 21, 2022 Environmental Science 12x$20 $240 Total $1,620 WEEKEND RESERVATIONS DATE RESERVATION ATTENDANCE TOTAL FEES PARK CLOSED WALK IN -PUBLIC USE DATE ATTENDANCE PARK CLOSED Normal % Expended Personnel Related: 81.19% Supplies & Services: 83.33% RECREATION DEPARTMENT FINANCIAL STATEMENT April 2022 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 749,440 $ 670,588 89.48 % 5502 Community Center $ 311,449 $ 242,702 77.93 % 5503 Dana Gym $ 218,575 $ 179,714 82.22 % 5504 Fee & Charge $ 435,375 $ 421,295 96.77 % 5505 Nature $ 151,680 $ 86,341 56.92 % 5506 Recreation/Fields $ 121,325 $ 74,745 61.61 % 5507 Senior Citizens $ 498,663 $ 311,817 58.37 % 5508 Camp $ 230,176 $ 107,746 46.81 % 5510 Youth Programs $ 471,823 $ 271,653 57.58 % 5520 Museum Education Center $ 49,729 $ 42,061 84.58 % Total Report $3,238,235 $2,408,662 67.60 % ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 34,100 $ 2,381 6.98 % 5503 Dana Gym $ 147,200 $ 208,571 141.69 % 5504 Fee & Charge Classes/ Activities $ 371,400 $ 540,797 145.61 % 5505 Nature $ 66,700 $ 24,504 36.74 % 5506 Recreation/Fields $ 61,000 $ 36,165 59.29 % 5507 Senior Citizen Classes/ Activities $ 127,000 $ 91,139 71.76 % 5508 Day and Sports Camps $ 190,500 $ 120,801 63.41 % 5510 Youth Programs $ 71,900 $ 44,285 61.59 % 5520 Museum Education Center $ 19,000 $ 22,614 119.02 % Total Report $1,088,800 $ 1,091,257 96.55 % Park and Recreation Facilities Fund FY20-21 FY21-22 FY21-22 Actual Actual as of 4/30/2022 Budget Beginning Fund Balance $6,200,900 $7,897,546 $7,452,000 Estimated Revenue: Dwelling Unit Fees $622,346 $487,140 $1,200,000 Grant Revenues $837,750 0 0 Interest Earnings $69,401 $25,123 $71,500 Total Revenues $1,529,497 $512,263 $1,271,500 Estimated Funds Available $7,730,397 $8,409,809 $8,723,500 Proposed Expenditures: General Fund Overhead $31,300 $26,583 $31,900 Capital Projects $247,079 $9,962 $4,081,000 Total Expenditures $278,379 $36,545 $4,112,900 Ending Fund Balance $7,452,018 $8,373,264 $4,610,600 Net Change in Fund Balance $1,251,118 $475,718