HomeMy WebLinkAboutLB Agenda: 06/16/22CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, June 16, 2022, 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
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accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
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translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Miriam Carter, Chair
Elizabeth Renfrew, Chair Pro-Tempore
Alice Wang, Trustee
Barbara Delphey, Trustee
Carlton Seaver, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
CLOSED SESSION
Closed Session pursuant to Government Code Section 54957 to conduct a performance evaluation
of the Director of Library and Museum Services.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: May 2022
c. Monthly Report Narrative: May 2022
d. Financial Report: May 2022
e. Budget 2022-2023 Update
f. Staff Update
g. RFID Project Update
h. Staff Reports
PO with Overdrive, Inc. - $69,000
PO with OCLC, Inc. - $32,525
PSA Amendment for Security Patrol Management
PSA Amendment for Baker & Taylor
Donation for Libby Memorial Bench - $2,500
i. Gilb Museum of Arcadia Heritage
j. Calendar of activities for Children Services: SRP calendar
k. Calendar of activities for Adult and Teen Services: June 2022
l. Flyers/articles/attachments
Arcadia History Room Featured Historical Photo: Hotel Oakwood
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of May 19, 2022
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to July 21, 2022, at 4:30 p.m. in the Conference Room
of the Library, 20 W. Duarte Road, Arcadia.
May Fiscal Year to Date May May Average
2022 2021-22 2020-21 2021 2020 2020-22
ACCOUNT SERVICES
Gate count 20,129 207,245 10,610 10,610 0 10,246
Circulation 57,002 527,707 192,612 24,082 16,275 32,453
Adult 8,680 85,374 29,231 4,518 1,896 5,031
Teen 1,485 15,050 5,552 715 321 840
Juvenile 25,127 252,355 75,347 12,699 4,523 14,116
Digital Collection 4,296 47,609 71,589 4,977 9,535 6,269
In-House Use check-ins 17,414 127,319 10,893 1,173 0 6,196
Express Check 15,524 156,837 7,574 7,163 0 7,562
Registrations 292 3,069 1,517 181 53 175
Overdues 195 1,361 490 54 0 83
Reserves 1,689 20,806 75,169 3,983 1,597 2,423
TECHNICAL SERVICES
Materials cataloged 975 10,624 10,099 920 900 932
Materials discarded 3,065 23,558 14,331 699 6,101 3,288
Interlibrary loan (ILL) 35 337 0 0 0 12
Bindery 71 251 288 145 0 72
Serials Processed 428 4,585 4,042 136 418 327
ADULT SERVICES
Reference questions 2,424 25,207 15,728 1,570 854 1,616
Total Reference 1,145 13,287 9,280 946 377 823
Total Other 1,279 11,920 6,448 624 477 793
Adult Programs (virtual) 6 45 52 4 4 5
Views 107 2,017 3,767 284 342 244
Teen Programs (virtual) 14 59 16 0 0 5
Views 409 2,099 1,507 0 0 136
24/7 Reference email 28 414 539 14 99 47
CHILDREN'S SERVICES
Reference questions 1,595 17,224 3,126 971 93 886
Total Reference 1,173 12,286 2,081 667 55 632
Total Other 422 4,938 1,035 304 38 255
Special programs 6 72 67 2 9 6
Views/Participants 52 1,264 1,402 124 229 135
Storytime/Class Visits/Scouts 11 83 90 16 4 10
Views/Participants 469 2,012 1,611 392 93 318
STATISTICS
Volunteer Hours 394 3,627 1,071 151 43 196
Website Visits 5,039 82,842 96,326 11,636 0 5,558
Other Service Point questions 1,210 12,253 8,827 796 35 680
REVENUES
Fines & Fees 2,275.23$ 43,892.99$ 13,515.09$ 2,873.30$ 198.00$ 1,782.18$
Auditorium 1,150.00$ 1,975.00$ -$ -$ -$ 383.33$
Lost books 255.89$ 3,561.16$ 1,883.68$ 213.29$ 31.94$ 167.04$
ECC Registrations -$ -$ -$
Gifts & grants -$ 56,583.47$ 59,971.18$ -$ -$ -$
Passport Services 4,905.00$ 55,530.60$ 33,853.50$ 6,594.05$ -$ 3,833.02$
Total 8,586.12$ 161,543.22$ 109,223.45$ 9,680.64$ 229.94$ 6,165.57$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2021-22
Information & Materials
Management
Program & Collection
2020: no website stats available; numbers reflect partial closure for covid; curbside in effect.
2021: technical issues with gate resulted in lower count.
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – MAY 2022
Highlights: The budget process continued with a City Council study session early this month.
The proposed budget will now move forward to the June 7 City Council meeting for adoption.
Library administrative staff participated in the City’s Emergency Operations Center tabletop
exercise at the end of May. The Friends of the Library held their last meeting for this year on May
5; the next meeting will be in September. A sign for the Friends Bookstore was discussed, and
there will be an installation and unveiling sometime after mid-June. The Friends Board also
pledged its annual gift, to be presented in the fall. The Chinese Culture Development Center and
the Press Photographers Association of Greater Los
Angeles kicked off the Through the Lens photography
exhibit with a very well attended reception on
Saturday, May 21. The exhibit was open to the public
through May 27. Several Pulitzer Prize winning
photographers were on hand at the opening reception
along with some of their photographs. Staff attended
the Arcadia Historical Society’s Garden Party, with
special guests from the Libby family also in
attendance. Staff attended, along with two Library
Board of Trustees, the Serving with a Purpose workshop in Ontario. This daylong workshop
brought together trustees, library staff, and Friends groups to discuss “Representation Matters:
Building a Better Board”. Equity, diversity, and inclusion are core library ideals. As stated in the
Library Bill of Rights, a person’s right to use the library should not be denied or abridged because
of origin, age, background, or views. There has been considerable focus
on these topics in workshops and classes offered through the California
State Library and the American Library Association. At the end of May,
three additional State Parks passes arrived and were immediately made
available to the public: this State Library and State Parks program has
proved to be so popular, there were 27 library patrons waiting for their
turn to check out a pass!
Adult Programs, Classes, Technology Literacy, and Events: In
honor of Mental Health Awareness Month, a Mindfulness Challenge was
held in May. Patrons were encouraged to join the library for a month of
mindful activities. A worksheet was created with suggested mindful
activities and list of resources, such as mindful reads, Creativebug for
mindful hobbies, and Skillshare which hosts mindfulness classes. An
adult art workshop was hosted on May 14. Instructor Andy Lee taught
May Activity
Visitors: 20,129
Holds Processed: 1,689
Physical Items Checked Out: 37,696
eBooks/Audiobooks/Magazines Downloaded: 4,296
Programs/Attendance: 37/1,037
Passports Issued: 117
2
an acrylic painting course: patrons learned brush techniques and ended the session with a
completed project they could take home. Community Craft Circle was held in early May. This
program encourages a sense of community by providing a safe space to meet and craft with your
neighbors. Patrons watched and discussed The Mystery of Henry Pick at The Movies You Missed
on May 18. Bookish met on May 24 and discussed Ask Again, Yes, by Mary Beth Keane. Adult
services staff filmed a micro lesson to teach patrons how to use Kanopy to enjoy, search for, and
watch movies from home! There were 68 views of this microlesson.
Teen Programing: Make-it or Bake-it taught students how to create a stress ball just in time for
finals: 81 teens viewed the program online!
Children’s Programming and Services: In celebration of
Asian American and Pacific Islander Heritage Month, staff
hosted a Diverse Voices Storytime and Cultural Art Market
program for children
and their families. Staff
also promoted Cinco de
Mayo and Mother’s Day
by preparing and
distributing 375 craft kits
throughout the first
week of May. The eight-part Learn to Code workshop
concluded with youth participants preparing and presenting
their final HTML projects to attending parents.
Customer Services: Passport Services executed 117 passports in May, took 54 photos and
handled 326 telephone calls. Account Services Staff processed 1,689 holds and checked out
37,696 items; 254 cards were issued. They also received 12 auditorium requests. The Information
Systems Services team of three Computer Aides and ISS Supervisor answered more than 234
computer/technical questions from patrons; assisted the public with 993 public computer
sessions, 739 print jobs, and the use of the Microfiche station, public copiers, and the public Wi-
Fi network.
Collections: Cataloging and Acquisitions continued the Authority Database projects, which is
part of the routine work to keep the library’s databases/catalog up-to-date, consistent, and error-
free. Staff also cataloged and processed the three new California State Library Parks Passes.
The number of discarded items continues to be high as staff weeds the collection heavily in
preparation for the RFID project. Records from Kanopy, CreativeBug, Press Reader, and Linked-
In were added to our Library Catalog this month, totaling 60,994 records. The movie database,
Kanopy, continues to be extremely popular: 542 movies were downloaded in May. The most
popular item in the adult collection this month was Shou Xi Yu Yi Di San Ji, by Rongpeng Xie.
The most popular title in the children’s collection again this month was the graphic novel Pokémon
Adventures, by Hidenori Kusaka. For teens, the top title again this month was Naruto, by Masashi
Kishimoto.
Facilities and Technology: RFID implementation has begun. Equipment has started to arrive,
and staff attended two days of online training on the RFID process, from tagging to encoding.
Initially, Account Services will take the lead on tagging library materials: Aides started tagging on
May 25 with the teen collection and will move on to the adult collection. So far, staff have tagged
3
for 12 hours and 20 minutes, for a total of 1,772 items. Chromebooks checked out ten times this
month.
Community Outreach/Collaboration/Volunteers: The Library gave a presentation to the
Arcadia Chamber of Commerce on the new online services, with special emphasis on databases
made available through the California State Library during the pandemic. Adult Services staff
attended the Arcadia Historical Society meeting, as well as the last 2021-22 Arcadia High School
PTSA, where they presented the upcoming Teen SAYL program. Children’s Services staff
ventured out and attended several community events to help promote the forthcoming Summer
at Arcadia Public Library festivities. Staff attended and presented at the final Arcadia Unified
School District PTA Council meeting of the school year as well as Camino Grove’s Community
Day, Arcadia Christian School’s Back to School Night, a Camino Grove English Learner Advisory
Committee Parent Meeting, and a Dana Middle School PTA meeting. Children’s Services also
hosted 136 fifth graders from Holly Avenue Elementary School: Children’s Services staff provided
a tour of the Children’s Room, a book talk about great summer reads, as well as information about
the reading program and middle school events taking place during the summer. There were also
visits from 107 first graders and 127 third graders from Holly Avenue Elementary School. Mr.
Anderson’s class from Arcadia High School also visited the library. Children’s Services staff
hosted ten in-person class visits throughout May with 459 students in attendance. Administrative
staff attended the Museum Commission meeting and the City’s Arcadia After Dark event, which
was held in the library’s auditorium.
Marketing and Publicity: Adult and Teen Services created the following displays in May: small
businesses, Asian American Pacific Islander Month, photography, As Seen on TV, and
mindfulness. The large tack wall in the adult area featured a Reading Rainbow theme. Children’s
Services’ displays featured both student art and the upcoming Summer at Arcadia Public Library.
The book displays outside the Jerry Broadwell Children’s Room highlighted Asian American and
Pacific Islanders, Famous People of Asian American Pacific Islander Descent, Mother’s
Day/Father’s Day, and Summer. Social media reached 1,546 on Facebook, 609 on Twitter, 1,207
on Instagram, and 173 “views” on You Tube. The Featured Historical Photo showcased Hotel
Oakwood. This hotel was located just north of the corner of First Avenue and Saint Joseph Street.
Sadly, a fire destroyed the hotel in 1911.
DATE: June 21, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Directory of Library and Museum Services
Prepared by Roger Hiles, Library Services Manager
SUBJECT: PURCHASE ORDER WITH OVERDRIVE, INC. FOR EBOOKS,
EMAGAZINES, DIGITAL AUDIOBOOKS, AND STREAMING VIDEOS IN
THE AMOUNT OF $69,000.
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a purchase order for electronic books,
electronic magazines, digital audiobooks, and streaming videos from OverDrive, Inc. in
the amount of $69,000. Sufficient funds are available in the City’s Fiscal Year 2022-23
Operating Budget.
BACKGROUND
Since 2011, the Library has utilized the services of OverDrive, Inc. to provide library
patrons with access to electronic books, digital audiobooks, and streaming videos.
OverDrive, Inc. is the leading distributor of these materials to libraries. Titles purchased
through them are available to library patrons on computers, tablets, eReaders, or
smartphones.
DISCUSSION
The Arcadia Public Library has access to OverDrive through membership in the
company’s group of local customer libraries, the Southern California Digital Library
Consortium, which combines the digital collections of 25 member libraries to provide
added selection for our patrons.
Staff Report – Purchase Order with Overdrive, Inc. for eBooks, eMagazines, Digital
Audiobooks, and Streaming Videos in the Amount of $69,000.
June 21, 2021
Page 2 of 2
The Library also adds to its collection in the Consortium by purchasing individual
electronic books, digital audiobooks, and digital videos from OverDrive. These titles
include current best-sellers, older classic titles, and titles for adults, teens and children.
Spending for these items has been growing with the increasing popularity of the format
(usage by Library patrons is up 53% since the start of the pandemic) and total spending
for OverDrive is projected to reach $58,500 for the Fiscal Year 2022-23.
OverDrive, Inc. has recently acquired Kanopy, the Library’s supplier of streaming video
content. Use of streaming video by Library patrons has increased 96% since the
beginning of the pandemic. Our budget for streaming video from Kanopy in the amount
of $10,500 has been added to this purchase order.
Spending for both OverDrive and Kanopy will be $69,000 for the Fiscal Year 2022-23.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds have been approved in the City’s FY 2022-23 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is therefore exempt under the California Environmental Quality Act (“CEQA”);
and approve a Purchase Order with OverDrive for eBooks, eMagazines, digital audio-
books, and streaming videos in the amount of $69,000.
Approved:
_______________________
Dominic Lazzaretto
City Manager
DATE: June 21, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Directory of Library and Museum Services
Prepared by Roger Hiles, Library Services Manager
SUBJECT: PURCHASE ORDER WITH OCLC, INC. FOR BIBLIOGRAPHIC
SERVICES AND METADATA IN AN AMOUNT NOT TO EXCEED $32,525
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a purchase order for bibliographic
services and metadata from OCLC, Inc. in an amount not to exceed $32,525. Sufficient
funds are available in the City’s Fiscal Year 2022-23 Operating Budget.
DISCUSSION
The Arcadia Public Library uses the services of OCLC, Inc. as the supplier of metadata
for its public catalog, as well as maintaining a record of its 200,000 items for use in
providing Inter-Library Loan service to the public. OCLC is a nonprofit cooperative
organization that maintains a database of the collections of 30,000 member libraries that
is continually updated to enhance accuracy and completeness. Use of high-quality
metadata is vital to connecting library patrons with the Library’s collections. OCLC
membership also greatly expands the range of holdings available from other libraries so
that Arcadia Library patrons can request loans through the Library’s Inter-Library Loan
service.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
Staff Report – Purchase Order with OCLC for Bibliographic Services and Metadata in
an Amount Not to Exceed $32,525.
July 20, 2021
Page 2 of 2
FISCAL IMPACT
Sufficient funds have been approved in the City’s FY 2022-23 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is therefore exempt under the California Environmental Quality Act (“CEQA”);
and approve a Purchase Order with OCLC for Bibliographic Services and Metadata in an
amount not to exceed $32,525.
Approved:
_______________________
Dominic Lazzaretto
City Manager
DATE: June 21, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
By: Roger Hiles, Library Services Manager
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
SECURITY PATROL MANAGEMENT & SERVICES FOR SECURITY
GUARD SERVICES AT THE ARCADIA PUBLIC LIBRARY
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement”) with Security Patrol
Management & Services (“SPM”) for unarmed security guard service at the Arcadia Public
Library. Currently, the Agreement expires on June 30, 2022, but provides for optional
term extensions of one-year each. It is recommended that the City Council approve,
authorize, and direct the City Manager to execute an amendment to the Agreement with
SPM to extend the term one additional year.
DISCUSSION
The Arcadia Public Library has for many years used the services of an unarmed security
guard to circulate throughout the building, encouraging patrons of all ages to conduct
themselves in a manner that does not intrude on others.
In 2017, after a competitive bidding process, the City Council awarded Security Patrol
Management & Services the Agreement to provide guard services to the Library beginning
on July 1, 2017, and expiring on June 30, 2022. The Agreement also provided for a
maximum of three (3) one-year renewals as mutually agreed upon thereafter. It is
recommended that the Agreement be extended for an additional one-year term.
Sufficient funds are available in the City’s FY 2022-23 Operating Budget to pay for the
services.
Amendment No. 5 to the Professional Services Agreement
with Security Patrol Management for Security Guard Services at the Library
June 21, 2022
Page 2 of 3
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
Sufficient funds are available in the City’s FY 2020-21 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City
Manager to execute Amendment No. 5 to the Professional Services Agreement with
Security Patrol Management & Services to extend the term of the Agreement through June
30, 2023.
Approved:
______________________
Dominic Lazzaretto
City Manager
Attachment: Amendment No. 5 to the Professional Services Agreement
DATE: July 21, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Directory of Library and Museum Services
By: Roger Hiles, Library Services Manager
SUBJECT: AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH BAKER & TAYLOR TO PROVIDE PRIMARY LIBRARY MATERIALS
VENDOR SERVICES
Recommendation: Approve
SUMMARY
The existing Professional Services Agreement (“Agreement”) with Baker & Taylor for
primary library material vendor services expires on June 30, 2022. It is recommended that
the City Council approve, authorize, and direct the City Manager to execute an
amendment to the Professional Services Agreement with Baker & Taylor for Fiscal Year
2022-23 to extend the term for an additional year.
DISCUSSION
In order to facilitate and expedite the acquisition of library materials, such as printed books
and physical media items, as well as to maximize publisher discounts, the Library utilizes
the services of a primary library materials vendor. Purchasing most materials through a
single vendor simplifies the selection, ordering, and shipping process and allows the
Arcadia Public Library access to higher volume pricing discounts from publishers. Current
purchases from Baker & Taylor represent a discount of up to 46.2% off list price
depending on product category.
Baker & Taylor was awarded its most recent PSA with the Library for Primary Materials
Vendor Services for a period of three (3) years beginning in 2018, with an option to renew
for three additional years on a year-by-year basis. In 2021, the Council approved the first
Amendment to the PSA with Baker & Taylor for Primary Library Materials Vendor
Services
June 21, 2022
Page 2 of 3
one-year extended term, which expires on June 30, 2022. It is recommended that the
Council extend the term for an additional year by approving this Amendment.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
The cost of proposed purchases through the services of Baker & Taylor has been included
in the City’s Operating Budget for Fiscal Year 2022-23.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City
Manager to execute Amendment Number 2 to the Professional Services Agreement with
Baker & Taylor for primary materials vendor services.
Approved:
______________________
Dominic Lazzaretto
City Manager
Attachment:
Amendment No. 2 To The Professional Services Agreement Regarding Primary Library
Materials Vendor
DATE: June 7, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director Library & Museum Services
SUBJECT: DONATION IN THE AMOUNT OF $2,500 FROM THE FRIENDS OF THE
ARCADIA HISTORICAL SOCIETY TO THE ARCADIA PUBLIC LIBRARY
FOR THE PURCHASE OF A MEMORIAL BENCH IN MEMORY OF CAROL
LIBBY
Recommendation: Accept
SUMMARY
The Friends of the Arcadia Historical Society would like to donate funds to the Arcadia
Public Library to purchase a memorial bench in memory of Carol Libby. This memorial
bench would be for the Carol Libby Memorial Garden. It is recommended that the City
Council accept this donation.
DISCUSSION
The Library and Museum Services Department has historically received small monetary
gifts to honor or remember a family member or close friend. The Friends of the Arcadia
Historical Society has asked that their monetary gift go to the purchase of a memorial
bench with a plaque in memory of Carol Libby, a dedicated volunteer and respected
community member who had a passion for historic preservation. The bench will be placed
in the new Carol Libby Memorial Garden, currently under construction.
By accepting and approving of this $2,500 donation, this money can be used to purchase
the bench and plaque. This donation helps the City of Arcadia provide a nice outdoor
bench for the community of Arcadia without impacting the City’s General Fund. It also
provides a nice place for family, community members and friends to remember a well-
respected Arcadia historian.
All gifts $1,000 or more are subject to approval by the City Council pursuant to City
Charter Section 809(d).
Donation in the amount of $2,500
for a memorial bench in memory Carol Libby
June 7, 2022
Page 2 of 2
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The acceptance and approval of the $2,500 donation would be a positive fiscal impact for
the Library & Museum Services Department and the City of Arcadia. It will provide
additional revenue to specifically purchase a new outdoor bench for the Carol Libby
Memorial Garden and courtyard.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is therefore, exempt under, the California Environmental Quality Act
(“CEQA”); and accept a donation in the amount of $2,500 from the Friends of the Arcadia
Historical Society to the Arcadia Public Library for the purchase of a memorial bench in
memory of Carol Libby.
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This eight-week program promotes reading as a fun activity for kids ages infant to 14 years. For
younger children, it encourages caregivers to read aloud and establish the fundamental building
blocks of reading and language. And for youth, it helps to maintain or improve reading skills.
HOW TO PARTICIPATE
▪ Beginning Monday, June 6, 2022, kids (infant to 5th grade) and youth (entering 6th to 8th
grades) register online at https://www.ArcadiaCA.gov/Library.
▪ Kids log their time spent reading and youth complete fun challenges to earn reading
souvenirs.
As youth participants log challenges, they will also collect virtual tickets for entry into a
grand prize drawing.
▪ Readers may check out books from the Arcadia Public Library or access a host of great
digital reads through TumbleBook Library (eBooks for kids) or Overdrive (even more
eBooks).
▪ Visit the Library, beginning Monday, June 13, to claim earned souvenir(s).
▪ All active participants will be randomly entered into weekly drawings for fun prizes!
IMPORTANT DATES TO REMEMBER
• Monday, June 6, 2022 • Online registration begins
• Monday, June 13 • First day to report and claim earned souvenir(s)
• Saturday, July 23 • Last day to register for program
• Saturday, July 30 • All logging must be completed and earned souvenirs claimed
• Week of August 1 • Youth grand prize winners will be notified
OUT AND ABOUTS
Arcadia Public Library staff will venture out to community parks this summer. Join us for fun craft
and outdoor activities as well as free giveaways!
o Camino Grove Park • Wednesday, June 8, 2022; 10:30 am to 12:00 pm • For all ages
o Newcastle Park • Thursday, June 16, 2022; 3:30 pm to 5:00 pm • For all ages
See reverse side for more fun adventures!
2 | P a g e
SUMMER ADVENTURES FOR ALL AGES
Special performer programs will take place indoors and outdoors as indicated. Registration is not required,
but please arrive early as seating is limited.
o Talewise presents “Pirates: Lost at Sea”
Saturday, June 18, 2022 at 10:00 am (Outdoors), 2:30 pm (Indoors), OR 4:00 pm (Indoors) ● For
ages 14 years and younger
Set sail with us on a thrilling action-packed adventure about a crew of quirky pirates marooned on
a desert island. Throughout the story, we’ll explore the incredible science behind clouds, physical
and chemical changes, air pressure, and more!
o Noteworthy Puppets presents “Sherlock Homerun: A Whodunit Puppet Musical”
Saturday, July 9, 2022 at 10:00 am (Indoors) OR 11:15 am (Indoors) ● For ages 14 years and
younger
Someone has stolen “The Baseball Diamond” and it’s up to Sherlock Homerun to solve the mystery!
Featuring original songs, handmade puppets and a “Choose Your Own Adventure” style ending .
o Pacific Animal Productions
Saturday, July 30, 2022 at 10:00 am (Outdoors), 2:30 pm (Indoors), OR 4:00 pm (Indoors) ● For
ages 14 years and younger
See and learn about various wildlife animals and their natural habitat with Pacific Animal
Productions. Don’t miss the Library’s summer finale show!
FOR EARLY LEARNERS
Storytimes will take place in-person and program registration is required.
o Pajama Storytime*
Mondays, June 20, 27, July 11, 18, & 25, 2022 at 6:30 pm ● For ages 4 to 7 years
Throw on your favorite pajamas and slippers and join us for fun stories, songs, and activities.
o Toddler Storytime*
Wednesdays, June 22, 29, July 6, 13, 20 & 27, 2022 at 10:30 am ● For ages 24 to 47 months
Join us for stories and activities that are just right for toddler aged children.
*In-person registration for Pajama AND Toddler Storytime begins Saturday, June 11 (for June
Programs) AND Saturday, June 25 (for July programs) at the Arcadia Public Library.
10:00 am to 11:00 am: Priority registration for Arcadia residents with proof of residency.
11:00 am: Open registration
FOR KIDS
Programs will take place in person and registration is required.
o Books and Building Blocks*
Tuesdays, June 21, 28, July 5, 12, 19, & 26, 2022 at 2:30 pm ● For ages 5 to 8 years
We will share a fun story, then kids will use their creativity, imagination, and building blocks to
recreate some element of the story. The program will take place indoors in the Library’s Cay
Mortenson Auditorium. Space is limited and program registration is required.
o Backyard Adventures*
Thursdays, June 23, 30, July 7, 14, 21, & 28, 2022 at 3:30 pm ● For ages 5 to 8 years
Make it a play date and join us for themed adventures on Thursday afternoons. We will explore,
craft, play, and have fun outdoors on the Library’s west lawn. Prepare for the warm weather by
wearing cool clothing and bringing water to hydrate. Program registration is required.
*In-person registration for Books and Building Blocks AND Backyard Adventures begins Saturday,
June 11 (for June Programs) AND Saturday, June 25 (for July programs) at the Arcadia Public
Library.
10:00 am to 11:00 am: Priority registration for Arcadia residents with proof of residency.
11:00 am: Open registration
FOR YOUTH
o Middle Wednesday Challenges*
Wednesdays, July 6, 13, 20, & 27, 2022 at 3:30 pm ● For ages 10 to 14 years
Are you a pro at playing UNO, a whiz at solving riddles, quick at minute-to-win it games? If so, then
join us Wednesday afternoons for fun challenges. The top winner will take home a gift card and
other participants will also receive a prize. Program registration is required.
*In-person registration for Middle Wednesday Challenges begins June 25 at the Arcadia Public
Library.
10:00 am to 11:00 am: Priority registration for Arcadia residents with proof of residency.
11:00 am: Open registration
Special thank you to the Friends of the Arcadia Public Library for funding support.
Arcadia Public Library ~ 20 West Duarte Road ~ 626-821-5566 ~ http://www.ArcadiaCA.gov/Library.
Summer at Arcadia Public Library is a project of the California Library Association, supported by the U.S. Institute of Museum
and Library Services under the provisions of the Library Services and Technology Act, a federal grant program
Adult & Teen Services Calendar of Events
June 2022
Mon Tues Wed Thurs Fri Sat
27
Summer at the
Arcadia Public
Library
for Adults
& Teens!
The Movies You
Missed:
And Then We
Danced
6 PM
Auditorium
Summer at the
Arcadia Public
Library
for Adults &
Teens Begins!
Summer at the
Arcadia Public
Library
for Adults
& Teens!
Walking Book
Club
9:15 AM
Walking Book
Club
9:15 AM
Summer at the
Arcadia Public
Library
for Adults
& Teens
1
9
4 3 2
8 7 6
13
11
14
10
17
16 15 18
20 21 22 25 24 23
30 29
28
Sign up for our eNewsletters to
stay informed about
Library events, staff picks, reading
recommendations, and more! Link
available on our homepage.
Photo Release:
All participants in Library programs, events, and classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Community Craft
Circle
7 PM
Teen Central
Bookish:
The Mystery of
Mrs. Christie
10 AM
Auditorium
Adult & Teen Services Calendar of Events
May 2022
Arcadia Public Library
20 West Duarte Road Arcadia, CA. 91006
626.821.5569 ~ www.arcadiaca.gov/library
Connect with us on social media!
Walking Book Club
Saturday, June 11th at 9:15 AM
Saturday, June 25th at 9:15 AM
Outside Library front entrance
Let’s walk & chat about the books you are
reading! Meet outside & walk an
approximately one mile loop starting and
ending at the Library. No registration.
A signed liability waiver is required.
Community Craft Circle
Tuesday, June 7th at 7 PM
Teen Central
Come and crafl with your community!
Bring the project you are currently working
on and connect with fellow craflers.
Bring your own supplies, only limited supplies
will be available such as scissors and glue
sticks.
Don’t have a crafl project you’re currently
working on? Color a community art poster!
The Movies You Missed:
And Then We Danced
Wednesday, June 15th at 6 PM
Cay Mortenson Auditorium
Georgia, 2019; 1 hour, 54 minutes
Adults only, 18+.
A passionate coming-of-age tale set amidst
the conservative confines of modern Tbilisi,
the film follows Merab, a competitive dancer
who is thrown off balance by the arrival of
Irakli, a fellow male dancer with a rebellious
streak.
Watch the film and stay for some fun facts
and film discussion.
Adult Summer at Arcadia Public Library
Monday, June 6th - July 30th
ArcadiaCA.Beanstack.org
Read, log minutes, and enter to win! Grand
prize raftfe prizes include gifl certificates to
Los Angeles Arboretum, Mt. Lowe Brewing
Company, and Yoshan Tea.
Your great Arcadia adventure awaits!
Bookish:
The Mystery of Mrs. Christie
by Marie Benedict
Tuesday, June 28th at 10 AM
Cay Mortenson Auditorium
Join fellow bookish readers for a fun and
interesting discussion of The Mystery of Mrs.
Christie:
In December 1926, Agatha Christie goes miss-
ing. Investigators find her empty car on the
edge of a pond, the only clues some tire
tracks nearby and a fur coat lefl in the car.
Eleven days later, she reappears, claiming
amnesia and providing no explanations for
her time away.
Marie Benedict brings us into the world of
Agatha Christie, imagining why such a bril-
liant woman would find herself at the center
of such a murky story.
Teen Summer at Arcadia Public Library
Monday, June 6th - July 30th
ArcadiaCA.Beanstack.org
Register for the summer reading program
at arcadiaca.beanstack.org, read any book
of your choosing, log your minutes,
and earn a chance to win a grand prize!
Teen Scavenger Hunt Photo Challenge
Monday, June 6th - July 30th
Register for the summer reading program
at arcadiaca.beanstack.org and join the
Teen Scavenger Hunt!
Take creative photos (solo or in a group)
during the Teen Scavenger Hunt Photo
Challenge for your chance to win a $50
Amazon gifl card!
FEATURED HISTORICAL PHOTO
Hotel Oakwood
In this c. 1890 photo, the Hotel Oakwood is located close to the Santa Fe Railroad tracks. The luxurious
hotel built by Elias J. “Lucky” Baldwin opened on December 7, 1889, to serve business and leisure
travelers alike. It was located just north of the corner of First Avenue and Saint Joseph Street. Its
ornate design and second story veranda exemplified the architecture of the era. Each of its thirty‐five
elegantly appointed rooms had gas, hot and cold water, and a fireplace. Sadly, a fire destroyed the
glorious hotel on November 26, 1911, reportedly due to faulty electrical wiring.
If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room
located at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History
Room is shown by appointment only. Call 626‐821‐5569 for more information on the Library’s
collection or 626‐574‐5440 for more information about the Museum’s collection.
Photograph courtesy of Arcadia Public Library, Arcadia, CA. ID 897 (Jun‐Jul’22)
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, MAY 19, 2022
CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:33 p.m.
PLEDGE OF ALLEGIANCE – Director Darlene Bradley
ROLL CALL: Chair Miriam Carter, Trustees Barbara Delphey, Elizabeth Renfrew, Carlton
Seaver and Alice Wang; Director of Library & Museum Services Darlene Bradley
(Secretary); Library Services Managers Roger Hiles and Pat Smith.
ABSENT: Councilmember Paul Cheng (City Council Liaison)
PUBLIC COMMENTS – None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Chair Carter reported that the Summer 2022 edition of the Friends newsletter is out and that she
thought it was fantastic. Trustee Wang announced that the Arcadia Chinese Association would
be promoting the governor’s new program to give state-funded Medi-Cal to people regardless of
immigration status. Trustee Renfrew also reported that there were new volunteers helping out in
the Book Store. Trustee Renfrew reported that she and Trustee Delphey had attended the Serving
With A Purpose workshop for Library Friends groups and trustees and found it interesting and
helpful. Trustee Renfrew added that California State Librarian Greg Lucas asked the assembled
Friends to write letters to their legislators in support of the State’s multi-million dollar plans to
increase state spending on libraries. She asked if Director Bradley could send out a template for
a letter that the Friends could use. Director Bradley said she could, and also commented that she
had applied for $130,000 from the program to add a family restroom to the Children’s library.
Trustee Wang asked about the cost of a new Friends Donor Board that has been discussed in
the past. Manager Smith said that she would work on getting information to her soon.
REPORTS FROM THE DIRECTOR
Announcements/Statements/Reports
Director’s Update: Director Bradley stated that the Friends would be getting a new sign for the
Book Store, and that there would be a ribbon-cutting ceremony to unveil it.
Summer @ Your Library Presentations: Librarian Melissa Camaiore and Principal Library Petra
Morris presented the plans for the summer reading programs for the Adult, Teen, and Children’s
sections. The theme this year is The Great Reading Adventure. Trustee Wang stated that she
would ask the Arcadia Chinese Association for a check to support the program.
Monthly Statistical Report: April 2022: Director Bradley noted that the gate count was about
20,000 for the month, and that circulation was about 60,000, so things are slowly building back
up after the years of closure and limited services.
Monthly Report Narrative: April 2022: Director Bradley reported that California State Library
Parks Pass has been very popular and was one of the most checked-out items in the Adult
collection for the month. Manager Smith added that several additional passes are on the way from
the state soon.
Financial Report: April 2022: Director Bradley reported that spending is on track for the fiscal
year.
Financial Report FYE 2020-21: Director Bradley announced that the 90% of the Library’s budget
was spent in the last fiscal year. She also noted that this report was very late this year, and usually
comes out in the early Fall.
Budget 2022-23 Update: Director Bradley stated that so far this year the budget process has
gone smoothly.
Cay Mortenson Auditorium Agreement updated: Director Bradley reported that the
requirement for liability insurance had been added to comply with a City-wide policy already in
place in other Departments.
RFID Update: Manager Hiles reported that some RFID tags have been received, two training
sessions have been held, and the tagging process should begin soon.
Staff Update: Director Bradley stated that four new Library Aides have been hired, and one
already gave a two-week notice because he was offered a full-time job elsewhere. Two additional
aides will be leaving at the end of the summer.
Gilb Museum of Arcadia Heritage: Director Bradley announce that the Museum will be
presenting the 12th Annual Arcadia Juried Photography Contest & Exhibition from June 11 –
August 6.
Calendar of Activities for Adult and Teen Services: May 2022: Chair Carter commented that
the month was almost half over.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of April 21, 2022
Recommended action: Approve
Trustee Seaver moved to approve the minutes, the motion was seconded by Trustee Renfrew,
and carried on a voice vote.
AYES: Chair Carter, Trustees Delphey, Renfrew, and Seaver
NOES: None
ABSENT: Trustee Wang
Note that Trustee Wang left the meeting shortly before the vote due to another commitment.
ADJOURNMENT
Chair Carter adjourned the meeting at 5:54 p.m. to Thursday, June 16, 2022, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Miriam Carter, Chair Darlene Bradley, Secretary
Minutes prepared by: Roger Hiles