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HomeMy WebLinkAboutHRC Minutes: 05-12-22HUMAN RESOURCES COMMISSION REGULAR MEETING MINUTES THURSDAY, MAY 12, 2022 CALL TO ORDER — Chairperson Jeong called the Regular Meeting to order at 5:32 p.m. via Zoom Teleconference. PLEDGE OF ALLEGIANCE — Chairperson Kaitlyn Jeong ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Jeong, Rodriguez, Eskander, and Tseng ABSENT: Commissioner Rock SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None PUBLIC COMMENTS — None REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None REPORTS FROM CITY COUNCIL LIAISON — Council Member Michael Danielson absent. CONSENT CALENDAR a. Approve the Regular Meeting Minutes from April 14 2022. Recommended Action: Approve AYES: Commissioners Jeong, Rodriguez, Eskander, and Tseng NOES: None ABSENT: Commissioner Rock 2. REGULAR ITEMS a. Recommendation to Approve New Classification Specification for Public Works Customer Service/Administrative Supervisor. Recommended Action: Approve Public Works Services Director Paul Cranmer presented the item. The Department would like to remodel the work area by establishing this position. Currently, the Department has an Office Coordinator which the Department would like to upgrade to the Public Works Customer Service/Administrative Supervisor position before the Commission today. This Supervisory position would oversee the two administrative positions as well as the recently established Utility Billing Specialist. Currently, the Office Coordinator oversees Customer Service staff, but supervising the Utility Billing will require additional responsibility. Commissioner Thomas Tseng asked if there would be an additional position added and whether there will be sufficient workload. Public Works Services 05/12/2022 Director Paul Cranmer stated the current incumbent will be moved into this position, so there will not be additional staff from this change. There is room for growth, but there is sufficient work in Utility Billing. Commissioner Tina Lee Rodriguez commented that during a prior meeting, the Utility Billing Specialist was proposed to be reporting to the Director, but now it appears the position will be reporting to this proposed Supervisor position. Public Works Services Director Paul Cranmer confirmed that is correct. Commissioner Lula Eskander asked about the maximum fiscal impact after the incumbent reaches top step of this position and asked to know the salary range for the proposed establishment. Deputy Public Works Services Director Carmen Masud stated the initial additional cost will be about $5,000, and it will not be an additional $5,000 between each salary step. Human Resources Administrator Anely Williams stated the proposed salary range is $6,354 - $7,936 per month. Commissioner Lula Eskander asked about whether the cost is about $12,000 per year taking into account the range movement for the incumbent. Public Works Services Director Paul Cranmer stated that figure would be approximate. Commissioner Lula Eskander stated the minimum qualifications are five years of experience and equivalent to 121h grade completion and asked if the subordinates' requirements are equivalent to the Supervisor. Public Works Services Director Paul Cranmer stated he believes it is equivalent. Commissioner Lula Eskander asked whether the Supervisory should have higher requirements. Human Resources Administrator Anely Williams clarified that the experience requirement is higher for the proposed Supervisor classification, which requires increasingly responsible supervisory experience. This is not a requirement set forth in the positions that would be reporting to the Supervisor. The only requirement that is equivalent is the 12th grade requirement. Commissioner Lula Eskander expressed concern over the minimum requirement for education. Chairperson Katilyn Jeong added that the language in the minimum qualifications section is an example, but it is at the discretion of the hiring manager to determine any combination of education or experience that will allow successful performance of the job. Commissioner Lula Eskander stated she understands that requirement, but it is the incumbent who is being hired into the position. Human Resources Administrator Anely Williams clarified that while it is true that the incumbent's position is being upgraded, the classification specification was not created to cater to the incumbent. Rather, the specification was established based on market and the needs of the Department to hire qualified candidates in the future as well. It was moved by Commissioner Thomas Tseng, seconded by Commissioner Tina Lee Rodriguez, and carried on roll call to approve the New Classification Specification for Public Works Customer Service/Administrative Supervisor. Roll Call: AYES: Commissioners Jeong, Rodriguez, Eskander, and Tseng NOES: None ABSENT: Commissioner Rock 05/12/2022 b. Recommendation to Abolish Eligibility List 21-31 for the Position of Human Resources Analyst/Senior Human Resources Analyst. Recommended Action: Approve Human Resources Administrator Anely Williams presented this item. Due to a vacancy in October 2021, the Administrative Services Department opened a recruitment for Human Resources Analyst/Senior Human Resources Analyst. In December 2021, the eligibility list was certified with three eligible candidates. From this list, two vacancies have been filled. Although one name remains on the list, the Department is requesting to abolish the eligibility list in order to re -open a recruitment to establish a broader pool of well -qualified candidates. Commissioner Lula Eskander asked whether the minimum requirement for a certified list is three eligible candidates. Human Resources Administrator Anely Williams confirmed that is correct. It was moved by Commissioner Lula Eskander, seconded by Commissioner Thomas Tseng, and carried on roll call to abolish Eligibility List 21-31 for the position of Human Resources Analyst/Senior Human Resources Analyst. Roll Call: AYES: Commissioners Jeong, Rodriguez, Eskander, and Tseng NOES: None ABSENT: Commissioner Rock ADJOURNMENT Chairperson Jeong adjourned the meeting at 6:07 p.m. to Thursday, June 9, 2022, at 5:30 p.m. in the City Council Chambers located at 240 W. Huntington Drive Arcadia. Chairperson By: V W V Anely Williams Human Resources Administrator 05/12/2022