HomeMy WebLinkAboutHRC Minutes: 05-12-22HUMAN RESOURCES COMMISSION
REGULAR MEETING MINUTES
THURSDAY, MAY 12, 2022
CALL TO ORDER — Chairperson Jeong called the Regular Meeting to order at 5:32 p.m.
via Zoom Teleconference.
PLEDGE OF ALLEGIANCE — Chairperson Kaitlyn Jeong
ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS
PRESENT: Commissioners Jeong, Rodriguez, Eskander, and Tseng
ABSENT: Commissioner Rock
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None
PUBLIC COMMENTS — None
REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None
REPORTS FROM CITY COUNCIL LIAISON — Council Member Michael Danielson absent.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes from April 14 2022.
Recommended Action: Approve
AYES: Commissioners Jeong, Rodriguez, Eskander, and Tseng
NOES: None
ABSENT: Commissioner Rock
2. REGULAR ITEMS
a. Recommendation to Approve New Classification Specification for Public Works
Customer Service/Administrative Supervisor.
Recommended Action: Approve
Public Works Services Director Paul Cranmer presented the item. The
Department would like to remodel the work area by establishing this position.
Currently, the Department has an Office Coordinator which the Department would
like to upgrade to the Public Works Customer Service/Administrative Supervisor
position before the Commission today. This Supervisory position would oversee
the two administrative positions as well as the recently established Utility Billing
Specialist. Currently, the Office Coordinator oversees Customer Service staff, but
supervising the Utility Billing will require additional responsibility.
Commissioner Thomas Tseng asked if there would be an additional position
added and whether there will be sufficient workload. Public Works Services
05/12/2022
Director Paul Cranmer stated the current incumbent will be moved into this
position, so there will not be additional staff from this change. There is room for
growth, but there is sufficient work in Utility Billing.
Commissioner Tina Lee Rodriguez commented that during a prior meeting, the
Utility Billing Specialist was proposed to be reporting to the Director, but now it
appears the position will be reporting to this proposed Supervisor position. Public
Works Services Director Paul Cranmer confirmed that is correct.
Commissioner Lula Eskander asked about the maximum fiscal impact after the
incumbent reaches top step of this position and asked to know the salary range
for the proposed establishment. Deputy Public Works Services Director Carmen
Masud stated the initial additional cost will be about $5,000, and it will not be an
additional $5,000 between each salary step. Human Resources Administrator
Anely Williams stated the proposed salary range is $6,354 - $7,936 per month.
Commissioner Lula Eskander asked about whether the cost is about $12,000 per
year taking into account the range movement for the incumbent. Public Works
Services Director Paul Cranmer stated that figure would be approximate.
Commissioner Lula Eskander stated the minimum qualifications are five years of
experience and equivalent to 121h grade completion and asked if the
subordinates' requirements are equivalent to the Supervisor. Public Works
Services Director Paul Cranmer stated he believes it is equivalent. Commissioner
Lula Eskander asked whether the Supervisory should have higher requirements.
Human Resources Administrator Anely Williams clarified that the experience
requirement is higher for the proposed Supervisor classification, which requires
increasingly responsible supervisory experience. This is not a requirement set
forth in the positions that would be reporting to the Supervisor. The only
requirement that is equivalent is the 12th grade requirement. Commissioner Lula
Eskander expressed concern over the minimum requirement for education.
Chairperson Katilyn Jeong added that the language in the minimum qualifications
section is an example, but it is at the discretion of the hiring manager to determine
any combination of education or experience that will allow successful
performance of the job. Commissioner Lula Eskander stated she understands
that requirement, but it is the incumbent who is being hired into the position.
Human Resources Administrator Anely Williams clarified that while it is true that
the incumbent's position is being upgraded, the classification specification was
not created to cater to the incumbent. Rather, the specification was established
based on market and the needs of the Department to hire qualified candidates in
the future as well.
It was moved by Commissioner Thomas Tseng, seconded by Commissioner Tina Lee
Rodriguez, and carried on roll call to approve the New Classification Specification for
Public Works Customer Service/Administrative Supervisor.
Roll Call:
AYES:
Commissioners Jeong, Rodriguez, Eskander, and Tseng
NOES:
None
ABSENT:
Commissioner Rock
05/12/2022
b. Recommendation to Abolish Eligibility List 21-31 for the Position of Human
Resources Analyst/Senior Human Resources Analyst.
Recommended Action: Approve
Human Resources Administrator Anely Williams presented this item. Due to a
vacancy in October 2021, the Administrative Services Department opened a
recruitment for Human Resources Analyst/Senior Human Resources Analyst. In
December 2021, the eligibility list was certified with three eligible candidates. From
this list, two vacancies have been filled. Although one name remains on the list, the
Department is requesting to abolish the eligibility list in order to re -open a recruitment
to establish a broader pool of well -qualified candidates.
Commissioner Lula Eskander asked whether the minimum requirement for a certified
list is three eligible candidates. Human Resources Administrator Anely Williams
confirmed that is correct.
It was moved by Commissioner Lula Eskander, seconded by Commissioner Thomas
Tseng, and carried on roll call to abolish Eligibility List 21-31 for the position of Human
Resources Analyst/Senior Human Resources Analyst.
Roll Call:
AYES: Commissioners Jeong, Rodriguez, Eskander, and Tseng
NOES: None
ABSENT: Commissioner Rock
ADJOURNMENT
Chairperson Jeong adjourned the meeting at 6:07 p.m. to Thursday, June 9, 2022, at 5:30
p.m. in the City Council Chambers located at 240 W. Huntington Drive Arcadia.
Chairperson
By: V W V
Anely Williams
Human Resources Administrator
05/12/2022