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HomeMy WebLinkAboutItem 13k - Security Guard Services at LibraryDATE: June 21, 2022 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services By: Roger Hiles, Library Services Manager SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SECURITY PATROL MANAGEMENT & SERVICES FOR SECURITY GUARD SERVICES AT THE ARCADIA PUBLIC LIBRARY Recommendation: Approve SUMMARY The City has a Professional Services Agreement (“Agreement”) with Security Patrol Management & Services (“SPM”) for unarmed security guard service at the Arcadia Public Library. The Agreement expires on June 30, 2022, but provides for optional term extensions of one-year each. It is recommended that the City Council approve, authorize, and direct the City Manager to execute an amendment to the Agreement with SPM to extend the term one additional year. DISCUSSION The Arcadia Public Library has for many years used the services of an unarmed security guard to circulate throughout the building, encouraging patrons of all ages to conduct themselves in a manner that does not intrude on others. In 2017, after a competitive bidding process, the City Council awarded Security Patrol Management & Services the Agreement to provide guard services to the Library beginning on July 1, 2017, and expiring on June 30, 2022. The Agreement provided for a maximum of three (3) one-year renewals as mutually agreed upon thereafter. It is recommended that the Agreement be extended for an additional one-year term without any change in pricing. The Agreement has been amended to address staffing levels and other technical modifications over the term of the Agreement. This would be the fifth Amendment. Sufficient funds are available in the City’s FY 2022-23 Operating Budget to pay for the services. Amendment No. 5 to the Professional Services Agreement with Security Patrol Management for Security Guard Services at the Library June 21, 2022 Page 2 of 2 ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Sufficient funds are available in the City’s FY 2021-22 Operating Budget. RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute an amendment to the Professional Services Agreement with Security Patrol Management & Services for Security Guard Services at the Arcadia Public Library. Attachment: Proposed Amendment No. 5 to the Professional Services Agreement AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT FOR SECURITY GUARD SERVICES WITH SECURITY PATROL MANAGEMENT & SERVICES This Amendment No. 5 (“Amendment No. 5”) is hereby entered into by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and Security Patrol Management & Services, a California Corporation, with respect to that certain Professional Services Agreement between the Parties dated June 7, 2017, as amended by Amendment No. 1 dated October 5, 2018, and as further amended by Amendment No. 2 dated January 21, 2020, Amendment No. 3 dated July 27, 2020, and Amendment No. 4 dated June 9, 2021 (“Agreement”). The Parties agree as follows: 1. Section 3.1.2 of the Agreement is amended by extending the term for the period July 1, 2022, through June 30, 2023 (“Extended Term”). 2. The Agreement is amended for the Extended Term by replacing Exhibit “B” with a new Exhibit “B” attached hereto. 3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 5 on the date set forth below. CITY OF ARCADIA SECURITY PATROL MANAGEMENT & SERVICES ____________________________ ________________________________ Dominic Lazzaretto Laurice Gillespie City Manager President Date: _______________________ Date: ___________________________ ATTEST: ________________________________ Signature ____________________________ City Clerk _________________________________ Print Name and Title APPROVED AS TO FORM: CONCUR: ____________________________ ________________________________ Stephen P. Deitsch Darlene Bradley City Attorney Director of Library & Museum Services Exhibit “B” SCHEDULE OF SERVICES Consultant shall provide unarmed security guard services as follows from July 1, 2017, through June 30, 2023 (renewed as described in Exhibit “A”): Regular Hours Monday – Thursday 10:00 a.m. through 9:00 p.m. Friday - Saturday 10:00 a.m. through 6:00 p.m. Security Guard services will not be required on Library holidays. It is the Library’s responsibility to provide holiday schedules to Consultant.