HomeMy WebLinkAboutItem 13k - Security Guard Services at LibraryDATE: June 21, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
By: Roger Hiles, Library Services Manager
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
SECURITY PATROL MANAGEMENT & SERVICES FOR SECURITY
GUARD SERVICES AT THE ARCADIA PUBLIC LIBRARY
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement”) with Security Patrol
Management & Services (“SPM”) for unarmed security guard service at the Arcadia Public
Library. The Agreement expires on June 30, 2022, but provides for optional term
extensions of one-year each. It is recommended that the City Council approve, authorize,
and direct the City Manager to execute an amendment to the Agreement with SPM to
extend the term one additional year.
DISCUSSION
The Arcadia Public Library has for many years used the services of an unarmed security
guard to circulate throughout the building, encouraging patrons of all ages to conduct
themselves in a manner that does not intrude on others.
In 2017, after a competitive bidding process, the City Council awarded Security Patrol
Management & Services the Agreement to provide guard services to the Library beginning
on July 1, 2017, and expiring on June 30, 2022. The Agreement provided for a maximum
of three (3) one-year renewals as mutually agreed upon thereafter. It is recommended that
the Agreement be extended for an additional one-year term without any change in pricing.
The Agreement has been amended to address staffing levels and other technical
modifications over the term of the Agreement. This would be the fifth Amendment. Sufficient
funds are available in the City’s FY 2022-23 Operating Budget to pay for the services.
Amendment No. 5 to the Professional Services Agreement
with Security Patrol Management for Security Guard Services at the Library
June 21, 2022
Page 2 of 2
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
Sufficient funds are available in the City’s FY 2021-22 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City
Manager to execute an amendment to the Professional Services Agreement with Security
Patrol Management & Services for Security Guard Services at the Arcadia Public Library.
Attachment: Proposed Amendment No. 5 to the Professional Services Agreement
AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT
FOR SECURITY GUARD SERVICES WITH SECURITY PATROL MANAGEMENT &
SERVICES
This Amendment No. 5 (“Amendment No. 5”) is hereby entered into by and between the City of
Arcadia, a charter city organized under the Constitution and laws of the State of California, and
Security Patrol Management & Services, a California Corporation, with respect to that certain
Professional Services Agreement between the Parties dated June 7, 2017, as amended by
Amendment No. 1 dated October 5, 2018, and as further amended by Amendment No. 2 dated
January 21, 2020, Amendment No. 3 dated July 27, 2020, and Amendment No. 4 dated June 9,
2021 (“Agreement”).
The Parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending the term for the period July 1,
2022, through June 30, 2023 (“Extended Term”).
2. The Agreement is amended for the Extended Term by replacing Exhibit “B” with a new
Exhibit “B” attached hereto.
3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 5 on the date set forth
below.
CITY OF ARCADIA SECURITY PATROL MANAGEMENT &
SERVICES
____________________________ ________________________________
Dominic Lazzaretto Laurice Gillespie
City Manager President
Date: _______________________ Date: ___________________________
ATTEST:
________________________________
Signature
____________________________
City Clerk _________________________________
Print Name and Title
APPROVED AS TO FORM: CONCUR:
____________________________ ________________________________
Stephen P. Deitsch Darlene Bradley
City Attorney Director of Library & Museum Services
Exhibit “B”
SCHEDULE OF SERVICES
Consultant shall provide unarmed security guard services as follows from July 1, 2017,
through June 30, 2023 (renewed as described in Exhibit “A”):
Regular Hours
Monday – Thursday 10:00 a.m. through 9:00 p.m.
Friday - Saturday 10:00 a.m. through 6:00 p.m.
Security Guard services will not be required on Library holidays. It is the Library’s
responsibility to provide holiday schedules to Consultant.