HomeMy WebLinkAboutItem 13s - Human Resources Technician Revised Class Specification
DATE: June 21, 2022
TO: Honorable Mayor and City Council
FROM: Hue Quach, Administrative Services Director
By: Anely Williams, Human Resources Administrator
SUBJECT: REVISION TO THE EXISTING CLASSIFICATION SPECIFICATION FOR
HUMAN RESOURCES TECHNICIAN
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve the revision to the Human Resources
Technician classification specification to allow for greater flexibility when considering the
most qualified candidates for the position.
DISCUSSION
The Human Resources Technician classification specification was established in 1999
and subsequently revised in 2015. Although the essential functions of the classification
are not proposed to be changed at this time, the current minimum requirements limit the
hiring manager’s ability to select a candidate that may have a wealth of varied, qualifying,
and transferrable experience into the Technician role. Accordingly, the proposed revision
would update the experience language and include “any combination of education and/or
experience that provides the required knowledge, skills, and abilities to perform the
essential job duties is qualifying.” This language provides flexibility in hiring well-qualified
candidates in the ever-changing Human Resources field. In addition, due to a recent
vacancy, the proposed changes would not impact any incumbent employees and would
allow for a broad candidate pool during the recruitment process. The Human Resources
Commission recommended approval of the revision to the classification specification for
Human Resources Technician on June 15, 2022.
Revised Classification Specification for Human Resources Technician
June 21, 2022
Page 2 of 2
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The proposed changes to the existing classification specification have no fiscal impact.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is therefore, exempt under, the California Environmental Quality Act
(“CEQA”); and approve the revised classification specification for Human Resources
Technician.
Attachment: Revised Human Resources Technician Classification Specification
CITY OF ARCADIA
HUMAN RESOURCES TECHNICIAN
DEFINITION
Under direction, to perform professional and technical work related to recruitment, testing, position
classification, compensation, employee benefits, employee training and development, workers
compensation, risk management and employee relations; to participate in the development and
implementation of personnel policies and procedures; to provide administrative and technical
support; and to conduct special studies in the field of personnel administration.
SUPERVISION EXERCISED
Exercises no supervision.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Prepare and assist in developing and administering standardized employment exams, performance
tests, and oral boards; compute scores and assist in establishing passing points and eligibility lists;
act as coordinator in the assignment and review of assigned recruitment processes.
Assist in conducting outreach recruitment efforts for open positions including identification of
sources for advertising, posting of vacancies and analysis of labor market and classification
statistics.
Review class specifications, consult department head or representative, determine recruit-
ment/selection plan, and recommend plan to Human Resources Administrator.
Analyze statistical reports and other data using knowledge of job requirements, valid selection
processes, and legislation concerning fair employment practices.
Assist in monitoring employee group insurance programs; process new enrollments and enrollment
changes on group insurance programs; explain total employee benefit program to new employees.
Conduct orientations and exit interviews.
Develop, compile, and analyze statistical data and surveys including salary and benefit surveys.
Provide information to employees and the public on policies, procedures, benefits and other
personnel or risk management related matters.
Assist in staffing the Human Resources public counter.
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Human Resources Technician (Continued) Page 2 of 5
Independently compile information and prepare reports; monitor computer data output for accuracy;
make changes and adjustments as required.
Develop forms and procedural manuals.
Prepare and file EEO reports on behalf of the City.
Participate in a variety of studies; collect, monitor, and analyze data; tabulate information and
prepare statistical reports.
Prepare, maintain, and process various personnel, risk management documents and reports; input
and retrieve a variety of complex data and information regarding personnel administration using a
computer terminal.
Receive, compile, and organize information for the preparation of correspondence, documents, and
reports as assigned; provide administrative and technical support; draft, type and prepare a variety
of correspondence, confidential records, memoranda, bulletins, classification specifications,
statistical reports, and other documents; maintain confidentiality of information.
Coordinate employee training and educational benefits and monitor mandated training
requirements.
Respond to and conduct employment verifications both verbal and written.
Assist in the administration of the City’s workers’ compensation program including receiving and
reviewing claims forms, processing claims, and closing claims.
Assist in the preparation and distribution of agenda for the Human Resources Commission and
Safety Committee.
Attend, participate in, and take minutes for safety meetings. Assist with safety inspections.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Basic principles and practices of personnel administration.
Pertinent Federal, State, and local laws, codes, and regulations including administrative and
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Human Resources Technician (Continued) Page 3 of 5
departmental policies and procedures affecting personnel and salary placement.
Principles and procedures of transcript evaluation.
Basic principles and practices of statistical analysis and research.
Principles and procedures of record keeping.
Modern office practices, methods, and computer equipment.
Principles of business letter writing and basic report preparation.
Principles and practices used in dealing with the public.
Alphabetical, numerical, and subject matter filing systems.
Basic mathematical principles.
English usage, spelling, vocabulary, grammar, and punctuation.
Safe driving principles and practices.
Skill to:
Operate modern office equipment including computer equipment.
Type at a speed of 50 words per minute and enter data at a speed necessary for successful
job performance.
Operate a motor vehicle safely.
Ability to:
Perform responsible and difficult technical and clerical personnel work involving the use of
independent judgment with accuracy and speed.
Respond to requests and inquiries for information regarding personnel policies and
procedures.
Interpret and apply pertinent policies, procedures, laws, and regulations.
Prepare and maintain accurate and complete records.
Respond to requests and inquiries from the general public.
Independently compose correspondence and memoranda.
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Collect, compile, and analyze data and information.
Prepare clear and concise reports.
Meet and deal tactfully and effectively with the public.
Maintain confidentiality of employee information.
Maintain and prepare complex, extensive, and confidential records and reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions,
and implement recommendations in support of goals.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing
situations and needs.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
Minimum Qualifications:
Any combination of education and/or experience that provides the required knowledge,
skills, and abilities to perform the essential job duties of the position is qualifying. The
incumbent will possess the most desirable combination of training, skills, and experience, as
demonstrated in past and current employment history. A typical example includes:
Experience:
Two years of increasingly responsible technical or secretarial experience in Human
Resources.
Training:
Equivalent to an Associate's degree with major course work in personnel
management or a related field.
License or Certificate:
Possession of a valid California Class “C” driver's license.
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Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and
locations.
Effective Date: January 1999
Revised: September 2015; TBD