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HomeMy WebLinkAboutItem 13t - Museum Education Coordinator Revised Class Specifications DATE: June 21, 2022 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Library & Museum Services Director SUBJECT: REVISED CLASSIFICATION SPECIFICATION AND HOURS FOR MUSEUM EDUCATION COORDINATOR Recommendation: Approve SUMMARY In an effort to provide enhanced services to the public, the Library & Museum Services Department would like to update the classification specification for the Museum Education Coordinator and increase hours from 30 hours to 40 hours per week. DISCUSSION The Museum Education Coordinator classification was last revised in 2013 and the Library & Museum Services Department is recommending changes to more accurately reflect the duties of the position and increase the hours from 30 hours to 40 hours per week. This position has continued to grow and is fully responsible for school class visits, scout visits, programming, and volunteers. During the first three months of this calendar year, there have been more than nine requests to do school programs on site and two assemblies off-site. This past month, five classes requested visits to the Museum for a history lesson and tour. This position also regularly conducts scout programs throughout the year. This past year, the Museum Education Coordinator has had to turn away both class visits and scout troops because there were not enough additional hours during the week to schedule them as well as prepare for those visits. In addition to school and scout visits, the Museum Education Coordinator is also with engaging with the community at large in a variety of ways. This position also recruits, trains, and oversees the teen and adult volunteer program with more than 45 volunteers who have contributed more than 2,000 volunteer hours this past calendar year. The Museum Education Coordinator is fully responsible for training volunteers and providing meaningful volunteer opportunities at the Museum, as well as providing team building, volunteer appreciation, and recognition for these volunteers. This position contributes to the Museum Commission Curator’s Report, takes Minutes for the Museum Commission meetings, and provides content for the Peacock Buzz, Hot Revised Classification Specification for Museum Education Coordinator June 21, 2022 Page 2 of 2 Sheet, social media, and participates in Arcadia Unified School District events, including PTA Council meetings. In order to accommodate the growing demand for the position’s responsibilities, the Library & Museum Services Department is requesting to update the work schedule from 30 hours per week to 40 hours per week. Adding the additional 10 hours per week would provide a positive service impact to the community by providing an additional 10 hours per week to plan and implement class visits, engage with volunteers, and plan and prepare educational materials. The recommended changes have been discussed with the Arcadia City Employees’ Association, and they have agreed to the proposed changed. In addition, the proposed changes were approved by the Human Resources Commission in April 2022. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT This updated classification specification will cost an additional annual $12,852 in salary and $6,432 in benefits annually. This takes into consideration current STEP 46-G ($24.70/hour). This increase has been contemplated in the budget that was adopted for Fiscal Year 2022-23. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project and is therefore, exempt under, the California Environmental Quality Act (“CEQA”); and approve the revised classification specification and hours for Museum Education Coordinator. Attachment: Classification Specification for Museum Education Coordinator CITY OF ARCADIA MUSEUM EDUCATION COORDINATOR DEFINITION Under supervision of the Museum Curator, to plan and implement interpretive programs for the Arcadia Museum, addressing historic and cultural topics for various audiences with an emphasis on educational services for school children and teachers; and oversee docent, intern and volunteer recruiting, training and scheduling. SUPERVISION EXERCISED May exercise supervision over docents, interns, and volunteers. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Work with the Curator on direction and priorities for educational programs. Create public relations information flyers and manage social media platforms, including but not limited to Facebook Twitter, Instagram, and YouTube. Responsible for educational programming content and promotional materials. Actively build relationships with teachers and promote the Museum in the community. Greet Museum visitors and lead tours of the Museum’s exhibits for the general public. Coordinate the supervision, training, evaluation, recruitment, and management of volunteers, interns and docents. Coordinate with area schools to establish and maintain integrated curriculums. Plan, organize, supervise and participate in museum programs and educational events for adults and children. Attend community meetings when necessary. Serve as school liaison for scheduling and giving tours on site and in-person school visits. Develop resource materials that support exhibitions and compliment school curricula. Coordinate outreach programs for schools and retirement homes. Conduct local history research for programs. Prepare and maintain records and reports. City of Arcadia Museum Education Coordinator (Continued) Page 2 of 4 May participate on various employee committees. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Museum education principles and methods. Techniques used in public relations. Principles and procedures of record keeping. Modern office practices, methods, and computer equipment. Principles of business letter writing and basic report preparation. Principles and practices used in dealing with the public. Alphabetical, numerical, and subject matter filing systems. Basic mathematical principles. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices. Microsoft Office, Google Suite, and social media, including but not limited to Facebook, Twitter, Instagram, and YouTube. Skill to: Operate modern office equipment including computer equipment, scanner, printer and cameras. Type at a speed of 50 words per minute and enter data at a speed necessary for successful job performance. Operate a motor vehicle safely. Ability to: City of Arcadia Museum Education Coordinator (Continued) Page 3 of 4 Multi-task in an organized manner. Conduct independent research on historical topics resulting in creation of educational programming. Create hands-on programming for all ages. Organize educational speakers and performers for special events. Work independently, take initiative and work creatively. Perform responsible and difficult technical and clerical personnel work involving the use of independent judgment with accuracy and speed. Respond to requests and inquiries for information from the general public regarding general museum information, educational programs, etc. Interpret and apply pertinent policies, procedures, laws, and regulations. Prepare and maintain accurate and complete records and reports. Independently compose correspondence and memoranda. Collect, compile, and analyze data and information. Prepare clear and concise reports. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and sensitively, both orally and in writing, with a diverse audience. Exercise, maintain, and foster positive and harmonious working relationships with a variety of staff, schools, and the public. Coordinate, oversee, and train volunteers, interns and docents. Work collaboratively in a team environment. Minimum Qualifications: Experience: City of Arcadia Museum Education Coordinator (Continued) Page 4 of 4 Two years of experience organizing and coordinating museum, educational and interpretive programs. Training: Equivalent to the completion of the twelfth grade. Bachelor’s degree in Education or Liberal Arts with education emphasis is desirable. Early Childhood Education units and Teaching Certificate is desirable. Knowledge in the field of the history of California and the West is desirable. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work a flexible schedule including weekends. Ability to work in a standard office and museum environment. Ability to travel to local sites and locations. Ability to sit, stand, walk, kneel, crouch, stoop, crawl, twist, lift, and carry 30 lbs., push and pull 100-120 lbs. Effective Date: July, 2002 Revised: June, 2013; TBD