HomeMy WebLinkAboutLibrary Minutes: 05/19/2022LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, MAY 19y 2022
CALL TO ORDER — Chair Miriam Carter called the meeting to order at 4:33 p.m.
ROLL CALL: Chair Miriam Carter, Trustees Barbara Delphey, Elizabeth Renfrew, Carlton
Seaver and Alice Wang; Director of Library & Museum Services Darlene Bradley
(Secretary); Library Services Managers Roger Hiles and Pat Smith.
ABSENT: Councilmember Paul Cheng (City Council Liaisoffl
REPORTS FROM LIBRARY TRUSTEES I LIAISONS
Chair Carter reported that the Summer 2022 edition of the Friends newsletter is out and that she
thought it was fantastic. Trustee Wang announced that the Arcadia Chinese Association would
be promoting the governor's new program to give state -funded Medi-Cal to people regardless of
immigration status. Trustee Renfrew also reported that there were new volunteers helping out in
the Book Store. Trustee Renfrew reported that she and Trustee Delphey had attended the Serving
With A Purpose workshop for Library Friends groups and trustees and found it interesting and
helpful. Trustee Renfrew added that California State Librarian Greg Lucas asked the assembled
Friends to write letters to their legislators in support of the State's multi -million dollar plans to
increase state spending on libraries. She asked if Director Bradley could send out a template for
a letter that the Friends could use. Director Bradley said she could, and also commented that she
had applied for $130,000 from the program to add a family restroom to the Children's library.
Trustee Wang asked about the cost of a new Friends Donor Board that has been discussed in
the past. Manager Smith said that she would work on getting information to her soon.
REPORTS FROM THE DIRECTOR
Announcements/Statements/Reports
Director's Update: Director Bradley stated that the Friends would be getting a new sign for the
Book Store, and that there would be a ribbon -cutting ceremony to unveil it.
Summer @ Your Library Presentations: Librarian Melissa Camaiore and Principal Librarian
Petra Morris presented the plans for the summer reading programs for the Adult, Teen, and
Children's sections. The theme this year is The Great Reading Adventure. Trustee Wang stated
that she would ask the Arcadia Chinese Association for a check to support the program.
Monthly Statistical Report: April 2022: Director Bradley noted that the gate count was about
20,000 for the month, and that circulation was about 60,000, so things are slowly building back
up after the years of closure and limited services.
Monthly Report Narrative: April 2022: Director Bradley reported that California State Library
Parks Pass has been very popular and was one of the most checked -out items in the Adult
collection for the month. Manager Smith added that several additional passes are on the way from
the state soon.
Financial Report: April 2022: Director Bradley reported that spending is on track for the fiscal
year.
Financial Report FYE 2020-21: Director Bradley announced that the 90% of the Library's budget
was spent in the last fiscal year. She also noted that this report was very late this year, and usually
comes out in the early Fall.
Budget 2022-23 Ipdate: Director Bradley stated that so far this year the budget process has
gone smoothly.
Cay Mortenson Auditorium Agreement updated: Director Bradley reported that the
requirement for liability insurance had been added to comply with a City-wide policy already in
place in other Departments.
RFID Update: Manager Hiles reported that some RFID tags have been received, two training
sessions have been held, and the tagging process should begin soon.
to Update: Director Bradley stated that four new Library Aides have been hired, and one
already gave a two -week notice because he was offered a full-time job elsewhere. Two additional
aides will be leaving at the end of the summer.
Gil b Museum of Arcadia Heritage: Director Bradley announce that the Museum will be
presenting the 12 th Annual Arcadia Juried Photography Contest & Exhibition from June 11 --
August 6.
Calendar of Activities for Adult and Teen Services: May 2022: Chair Carter commented that
the month was almost half over.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of April 21, 2022
Ar
Recommended action: Approve
Trustee Seaver moved to approve the minutes, the motion was seconded by Trustee Renfrew,
and carried on a voice vote.
AYES: Chair Carter, Trustees Delphey, Renfrew, and Seaver
NOES: None
ABSENT: Trustee Wang
Note that Trustee Wang left the meeting shortly before the vote due to another commitment.
ADJOURNMENT
Chair Carter adjourned the meeting at 5:54 p.m. to Thursday, June 16, 2022, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
Miriam Carter, Chair
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DXlene Bradley, Secretary
Minutes prepared by: Roger Hiles