HomeMy WebLinkAboutAM Agenda: 07/06/2022CITY OF ARCADIA
Arcadia Museum Commission
Regular Meeting Agenda
Wednesday July 6, 2022, 5:00 p.m.
Location: Museum Education Center, 382 W. Huntington Drive, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or
accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：
626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MUSEUM COMMISSION MEMBERS:
Virginia Blitz, Vice Chairperson
Billie Tone, Commissioner
Angela Ayala, Commissioner
Marilyn Daleo, Commissioner
Janalee Shimmin, Commissioner
PUBLIC COMMENTS
Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per
person, unless waived by the Museum Commission. Under the Brown Act, the Museum
Commission is prohibited from discussing or taking action on any item not listed on the posted
agenda. The matter may automatically be referred to staff for appropriate response or action or
may be placed on the agenda of a future meeting.
ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON
a. Chairperson
b. Chairperson Pro Tempore
c. Liaison to the Friends of the Museum
Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available
for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal
business hours.
REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS
Announcements / Statements / Future Agenda Items
DIRECTOR REPORTS
Announcements / Statements / Reports
a. Director’s Update
b. Curator’s Report and Updates
c. Museum Education Coordinator’s Update
d. Grants
e. Interns and Volunteers
f. Programs
g. Exhibits
h. Collections
i. Flyers
Gilb Museum Summer
Summer Enrichment Program
Dino Day
Preservation Workshop
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless a member of the
Museum Commission, staff, or the public requests that a specific item be removed from the Consent
Calendar for separate discussion and action.
a. Approve the Regular Meeting Minutes of May 4, 2022
Recommended action: Approve
ADJOURNMENT
The Museum Commission will adjourn this meeting to Wednesday, September 7, 2022, at 5:00 p.m.
in the Museum Education Center at 382 W. Huntington Drive, Arcadia.
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The Gilb Museum of Arcadia Heritage
Museum Curator’s Report
May – June 2022
May 2022
In-person Visitors: 375
Virtual Visitors:
Facebook: 4,098
Instagram: 1,350
Twitter: 6,372
Website: 885
June 2022
In-person Visitors from June 1-21: 106
Virtual Visitors for April 1-21:
Facebook: 2,000
Instagram: 960
Twitter: 2,772
Website: 753
HIGHLIGHTS
The Getty Marrow Undergraduate Interns began their internship for the summer on June 14. The
Museum Staff prepares for this year's 4th Annual Summer Enrichment Program in person for the
month of July.
COLLECTIONS
Intern Rebecca Andersen continues to work on the California Revealed grant, inventorying,
curating, and digitizing the Floretta K. Lauber Collection. Final report for the grant is due on June
30. Volunteer Jonathan Ornelas has been assisting by photographing the collection. It is the
Museum’s goal to then nominate the collection to the California Revealed digital repository on the
California State Library website in July 2022.
Getty Marrow Curatorial and Collections Intern Audrey Strople started by
working on the Matchbook Collection at the Museum and now is working on
the Museum’s Framed Artwork Collection. She now has the training to use
the Museum’s collection database, CatalogIt. Ms. Strople has experience
working in a museum setting at the Alf Museum in Claremont. She is also a
recent graduate from the University of La Verne with a bachelor’s degree in
anthropology and art history.
The Museum’s Collection and Curation Intern graduate intern, Patrick
Michael has completed the cataloging of the 1984 Summer Olympics
Collection. He is continuing to help catalog smaller collections, including
items from The Derby Collection, and has also been working on developing
a new exhibit for the front lobby display case.
Volunteer Tola Livesey has finished her work on the organization, digitization, and curation of the
City of Arcadia Newsletters and Hot Sheets Collection on the Museum’s database, CatalogIt.
They range from the early 1960’s to the present.
Volunteer Deborah Cordano has completed the transcription of the Camp Santa Anita Letter
Collection. The collection consisted of 192 letters written to and from Private Robert Beck during
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his time stationed at Camp Santa Anita during World War II. Ms. Cordano is now helping with the
transcription of other archival material for the Museum, including the journal of Meredith Brucker
during her time at M.A.D. High School.
The Museum is offering an unpaid internship to Michelle Lam, a recent graduate from California
State Polytechnic University of Pomona with a degree in anthropology. She is working on the
inventory, curation, and digitization of the Chamber of Commerce Collection the Museum recently
acquired. She has also received training on how to use the Museum’s collection database,
CatalogIt.
This summer, Curator Acevedo is also working with Arcadia High School Student Merjan
Khwajazada in an unpaid internship. Ms. Khwajazada is working on the inventory, digitization,
and curation of the Arcadia High School Band and Music Club collection. She has also previously
had experience with the Museum's collection database CatalogIt when she assisted in the
inventory of the Museum’s Teaching Collection.
An inventory of all items donated during this time period:
Teri Weeks donated a Tongva acorn necklace, an Altrusa Club polo shirt, photographs from
the Altrusa Club and the Gilb Museum, as well as some Arcadia Community Church flyers
and pamphlets.
Virginia Blitz donated some photographs from events at the Gilb Museum, including the
groundbreaking ceremony of the Museum Education Center, past Friends of the Arcadia
Museum Board Members, and the Los Angeles County Arboretum.
Marilyn Daleo donated archival material from the Arcadia Unified School District. She also
donated her binder from the Arcadia Educational Foundation, an organization she was a co-
founder of; her Arcadia Coordinating Council press book, a photograph of Santa Anita Park
and an aerial view of Arcadia.
Mark Hull donated a framed photograph of The Beatles Original Fimcell Special Edition.
Carrie Lynn Barker donated four boxes of archival material from the Chamber of Commerce.
Some of the material found in the collection includes photographs, artifacts and flyers of past
events.
Kimberly Smith donated four books: Arcadia Snapshots of History, Peacocks, Images of
America Arcadia, and Arcadia Where Ranch and City Meet.
Karen McAvoy donated a framed newspaper article of Nathan F. Asher and his work in the
military.
EXHIBITS
Curator Acevedo worked with Interns Andersen and Michael on the 12th
Annual Arcadia Photography Contest and Exhibition. One wall of the exhibit
is dedicated to showcasing the Museum’s local restaurant collection. Curator
Acevedo and Intern Andersen created a frame for the Eaton’s Restaurant
painting on display. The Museum received 12 submissions from the Arcadia
community. The exhibit opening was on Saturday, June 11. The Museum
once again had Mr. Douglas Hill as the Photography Judge of the exhibit. The
first-place winner was Giggi Yu and her photograph called Fried Fish. The
exhibit will be open during the summer until August 6.
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Intern Patrick Michael worked on developing a new exhibit for the
front lobby display case called Chicken Farms of Arcadia which were
prevalent during the 1900’s. On June 17, Ms. Strople helped Mr.
Michael in building and constructing the exhibit panels and labels.
Curator Acevedo helped with placement of objects in the exhibit
case.
Museum Education Coordinator Alberto-Shaikh has created a monthly door decoration leading to
the Museum’s Research Library which has been very engaging to young visitors. During the
month of May, it was National Preservation Month and Ms. Alberto-Shaikh had guests visiting the
Museum fill out an artifact card with their favorite artifact to put on display. The month of June is
National Candy month and visitors are asked what their favorite candy is.
Curator Acevedo is working with artist John Martin on his temporary exhibit Recalling the Day:
Old School Arcadia at the Museum in September.
ADMINISTRATION
Director Darlene Bradley and Curator Acevedo attended the Arcadia Council PTA's Founder's
Day and Honorary Service Awards Luncheon on May 3 at the Arcadia Community Church, where
Curator Acevedo was able to promote the Museum’s summer programs, including the
photography contest and Summer Enrichment Program.
The Museum was awarded the Getty Marrow Undergraduate Internship grant to fund two paid
internships during the summer. The Museum selected Audrey Strople as the Curatorial and
Collections Intern and Armando Smith as the Education and Public Engagement Intern. Both
interns began working at the Museum on June 14 full time.
The Friends of the Arcadia Museum (FAM) conducted their May and June board meetings in the
Museum Education Center. Museum Staff discussed current and ongoing projects with Board
members, including educational kits offered to the community as well as this year's Summer
Enrichment Program. The FAM Board now has three new Board Members, Arlene Okamoto,
Annie Bai, and Maria Leiva. Joyce Platt took the Lifetime Membership plaque to add five new
members to it. The Friends of the Museum also had a fundraising event on Friday, June 3 at Vons
Credit Union where they served lunch to employees there as well as anyone else interested in
purchasing a meal. Their next meeting will take place on July 7 in the Museum Education Center.
Curator Acevedo continues to work on the City Public Artwork Project, including the inventory of
murals, plaques, statues, and memorials around the city. The Museum received the survey back
from Silverlake Conservation of all of the City of Arcadia’s Public Art, except Wilderness Park.
This will allow Museum Staff to know what the current condition of the artwork is and develop a
maintenance plan to budget what items have a higher treatment priority based on the
conservation reports.
Curator Acevedo and Interns Andersen and Strople will be attending the 2022 California Revealed
Workshop at Riverside Public Library on Friday, June 24.
EDUCATION and PROGRAMMING
The Gilb Museum continues to provide free educational kits every other month for the year 2022.
From May to June, the Gilb Museum provided the Cookbooks and Kids Kits for members of the
community. These kits focused on historical recipes and included a volunteer-submitted recipe.
Registration for this kit closed with 256 requests.
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On May 12, Museum Education Coordinator Brittani Alberto-Shaikh was
able to do a series of 5 presentations on the Santa Anita Japanese
Assembly Center for Karalee Nakatsuka’s Social Studies classes at First
Avenue Middle School. On May 18, Ms. Alberto-Shaikh presented at
Camino Grove Community Day, and was able to speak to all the first-
grade students about the Museum Education field and the Gilb Museum.
On May 20, the Gilb Museum hosted a class of 16 third graders from Barnhart Elementary School.
These students were able to get a museum tour, draw a picture of their favorite Museum artifact,
and participate in a hands-on petroglyph activity with Ms. Alberto-Shaikh
in the Museum Education Center.
On May 24, Gilb Museum staff and several interns were able to host all
five third grade classes, 115 students, from Holly Avenue Elementary.
Each student received a museum tour from Curator Acevedo and
complete an in-person petroglyphs activity with Ms. Alberto-Shaikh in
the Museum Education Center.
On May 14, Ms. Alberto-Shaikh conducted the last Girl Scout program before the summer. She
did the My Family Story program with Girl Scout Troop 2881, where Scouts were able to create
family trees and interview each other about their family history. Girl Scout Troops do not meet
during summer breaks, but there has already been some interest in Girl Scout programming at
the Gilb Museum in August.
Curator Acevedo attended the Kiwanis Club Annual Book and Bike Safety Fair at Santa Anita
Park on June 4. She distributed educational kits to visitors and informed them of the summer
programs at the Museum.
Ms. Alberto-Shaikh spent time during the months of May and June on the Summer Enrichment
Program, which will take place in July. In early June, Museum staff sent out links to register for
these free programs through Eventbrite. Links were also made public on the Museum’s website
and on social media. Within a few days most of the slots were filled. In anticipation of the sheer
magnitude of people interested in these programs and lack of physical space, Museum staff
decided that for each program there would be a kit available that could be provided for families
who were unable to register for the in-person Summer Enrichment Programs. For each program
there will be 100 kits available, with the exception of paleontology week, which will have 150 kits
available.
Getty Intern Armando Smith has been working closely with
Museum Education Coordinator Alberto-Shaikh. He has also
begun work on the Summer Enrichment programs and been
assigned to write the lesson plan for the Astronomy program
and design the kit for this program.
Museum Education Coordinator Alberto-Shaikh and Getty
Intern Smith conducted an educational program on the
Tongva Native Americans at the Arcadia Community Center’s Summer Fun N' Play program at
Hugo Reid Elementary on June 21. They also conducted the same program on June 23 at the
Summer Fun N' Play program at Camino Grove Elementary.
Curator Acevedo has been planning for the next installation of the Preservation Workshop Series,
which will focus on Photograph Preservation. The program currently has 22 registrants and will
take place on Saturday, June 25 in the Museum Education Center.
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MARKETING
Museum Education Coordinator Alberto-Shaikh continues to grow the Museum’s audience across
social media with #WhatIsIt Wednesday, #WhereIsIt Wednesday, and #FeatureFriday posts. She
has been actively promoting events such as the Photography Contest, Summer Enrichment
Program, and Preservation Workshops. She has been using the #OnThisDay hashtag to
celebrate the birthdays of important Arcadia individuals, such as Floretta K. Lauber and Ruth Gilb.
On May 21, the Museum made a post for #ArmedForcesDay as part of the Blue Star Museum
program.
VOLUNTEERS and INTERNS
The Gilb Museum currently has 58 volunteers, 43 of which are teens. The Gilb Museum has had
so many volunteer applications that it had to again put a halt on accepting any volunteer
applications.
The Gilb Museum also has six interns for the duration of the summer, including the two Getty
Interns. These interns are all working on specific projects, including an inventory, curation and
digitization of collections.
On Saturday, May 28, Ms. Alberto-Shaikh conducted an in-person Volunteer Orientation for the
Museum’s team of teen volunteers. Each volunteer was given a rundown of the summer schedule,
the kits schedule, and were given new shirts and drawstring backpacks.
The Gilb Museum also began a Teen Volunteer Leader program. Teen Volunteer Leaders will
help Museum Staff ensure that projects are completed, and all teen volunteers stay on-task.
Several teens applied for the Teen Volunteer Leader positions. Each had to pass a series of tests,
give a museum tour, and sit down for a formal interview with Curator Acevedo and Museum
Education Coordinator Alberto-Shaikh. Staff selected eight Teen Volunteer Leads on June 17.
For the months of May and June, teen volunteers helped to create educational kits for the 2022
kit series and helped prepare for the Summer Enrichment Program. Many of the teen volunteers
have also been trained to scan books and documents, create collection inventories, and conduct
front desk work.
Volunteer hours:
May 1 – June 22: 1,781.85 hours
FACILITIES
Public Works continues to work on the Carol Libby Courtyard Memorial Garden located outside
of the Museum. More boulders have been added to the dry creek beds in two sections of the
garden. Public Works also helped move the Arcadia sign located in the Museum’s temporary
exhibit space to the permanent exhibit space for visitors to see.
Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley
G I L B M U SEUMSummer
FOR MORE INFORMATION AND TO
REGISTER , CHECK OUT OUR WEBSITE!
The Gilb Museum of Arcadia Heritage
380 West Huntington Drive Arcadia, CA 91007
(626)574-5440 www.Arcadiaca.gov/Museum
JUNE 11
PHOTOGRAPHY
EXHIBIT OPENING
JUNE 25
PHOTOGRAPH
PRESERVATION
WORKSHOP
JULY 9
SUMMER
ENRICHMENT
PROGRAM
JULY 16
SUMMER
ENRICHMENT
PROGRAM
JULY 23
SUMMER
ENRICHMENT
PROGRAM
JULY 30
SUMMER
ENRICHMENT
PROGRAM
AUGUST 2
NEW
EDUCATIONAL
KIT
AUGUST 20
DINO DAY
Gilb Museum of Arcadia Heritage
2 0 2 2 S u m m e r
Enrichment Program
Attend this in-person program and learn about the world
of museums by studying different museum careers.
Attendees will complete some fun crafts and take part in
awesome activities!
Children must be accompanied by a parent or guardian.
Space is limited. RSVP Required.
Please visit our website for more details.
The Gilb Museum of Arcadia Heritage
380 West Huntington Drive Arcadia, California 91007
(626) 574-5440 Museum@arcadiaca.gov
www.ArcadiaCA.gov/Museum
History & Anthropology Art & Artists
Paleontology Astronomy
Saturday, July 30
Saturday, July 16Saturday, July 9
Saturday, July 23
DINO
DAY
SATURDAY, AUGUST 20, 2022
1:30PM
The Gilb Museum of Arcadia Heritage
380 West Huntington Drive Arcadia, CA 91007
(626)574-5440 www.Arcadiaca.gov/Museum
COME AND CELEBRATE DINOSAURS, THEIR PREHISTORIC PAST
AND THE SCIENCE THAT BRINGS THEIR WORLD BACK TO LIFE!
GET THE OPPORTUNITY TO MEET PALEONTOLOGIST FROM THE
ALF MUSEUM
FUN FOR THE ENTIRE FAMILY!
THE GILB MUSEUM OF ARCADIA HERITAGE PRESENTS:
Preservation
Workshops
L I M I TE D SP A CE
R S V P R EQ U I R E D
10:30AM
September 3
March 12
Genealogy Workshop
Textile Workshop
J o in Mu s eu m s taf f in a se r ies o f
w o rk sh ops a n d dem o n s tra t ion s o n
h ow yo u ca n pr ese r ve yo ur pe r s on a l
an d f am il y h is t o ry. Lea r n
p r ese rva t ion m e th od s u s ed by
mu s eu m p r o f essi on al s a nd se e
e xa m ples fro m th e M use um
co l le cti o n s.
The Gilb Museum of Arcadia Heritage
380 West Huntington Drive
Arcadia, California 91007
(626)574-5440 Museum@arcadiaca.gov
www.ArcadiaCA.gov/Museum
June 25
Photograph Workshop
November 5
Paper Workshop
Th e G ilb Museum of Arcad ia Heritage Pres ent s:
2 0 2 2
MUSEUM COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, May 4, 2022
CALL TO ORDER – Chair Jeanne Roy called the meeting to order at 5:01 p.m. in the Museum
Education Center.
PLEDGE OF ALLEGIANCE – Chair Jeanne Roy
ROLL CALL: Chair Jeanne Roy; Commissioners Dale Carter, Angela Yang, Billie Tone, and
Ginny Blitz; Director of Library & Museum Services Darlene Bradley; Library
Services Manager Pat Smith; Curator Stevy Acevedo; Museum Education
Coordinator Brittani Alberto-Shaikh.
PUBLIC COMMENTS - None
REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS
Commissioner Carter made a note that he is turning in his briefcase and binder after ending his
time as commissioner.
Commissioner Blitz reported that the Friends of the Museum (FAM) is receiving many member
renewals, as well as new members. FAM has also received four new life members. Any
commission member may reserve a space at the next preservation workshop. Commissioner Blitz
also reported that she attended the Beyond the Bake Sale webinar hosted by the Texas Historical
Commission, and that it was very informative.
Commissioner Tone reported that FAM and the Museum hosted the Coffee Talk featuring Dr.
Edward Wong of the Arcadia Chinese Association, and the event was well attended.
REPORT FROM THE DIRECTOR
Director Bradley thanked the FAM for their participation in the Coffee Talk, which was very well
attended, as well as Commissioners Roy, Carter, and Tone for being on the Commission. Director
Bradley also reported that she attended the Beyond the Bake Sale, which was informative. She
also reported that Library Services Manager Roger Hiles will be retiring June 17. The City has
had its first budget study session.
REPORT FROM THE CURATOR
Curator Acevedo reported that the Museum was awarded the Getty Marrow Undergraduate
Internship grant for two interns. Curator Acevedo participated in the Derby Day 5K and the
Museum had a table to help market the Museum. The Coffee Talk with Dr. Edward Wong had 45
attendees. Rebecca Andersen is the Museum intern for the Cataloging California Grant and is
currently working on cataloging the Floretta K. Lauber Collection. Intern Patrick Michael is
currently working on the 1984 Olympics Collection. Intern Samantha Young finished digitizing the
Arcadia High School Band Collection. Tola Livesey, a previous academic intern and current adult
volunteer, is working on the digitization and organization of the archive, while adult volunteer
Deborah Cordano finished transcribing 192 letters from Robert Beck, who had been stationed at
Camp Santa Anita. The Museum has received many donations, including a COVID-19 journal
from a student, many photographs, books from previous Arcadia Mayor Gail Marshall, five boxes
of items from the Arcadia Historical Society, and more. Curator Acevedo is still working on the
city public artwork project. Museum staff and intern Patrick Michael attended the California
Association of Museums Conference in April.
REPORT FROM THE MUSEUM EDUCATION CORDINATOR
Education Coordinator Alberto-Shaikh reported that she continues to distribute educational kits to
the community. So far, the Gilb Museum has distributed 259 Backyard Birds kits. Ms. Alberto-
Shaikh has also continued to be very active in providing school programs. In March she gave in-
person class presentations at Longley Way Elementary, Baldwin Stocker Elementary, and
Camino Grove Elementary. Ms. Alberto-Shaikh has also been active in Scout programming,
having provided programs to local troops on topics such as Playing the Past, Inside Government,
Good Neighbor, My Family Story, Celebrating Community, as well as Collection and Hobbies.
The Museum also received two Speakers Bureau requests for the month of March and April. On
April 11, Museum staff participated in the social media campaign for #NationalPetDay. For the
months of March and April teen volunteers helped create additional Educational Kits. They have
also helped to make kits for the upcoming Kiwanis Club Book and Bicycle Safety Fair, the
Downtown Arcadia Patriotic Festival, the Concerts in the Park series, and more.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of March 2, 2022
Recommended action: Approve
Commission Member Carter moved to approve Consent Calendar Item “a”, which was seconded
by Commission Member Tone, and carried on a voice vote.
AYES: Chair Roy, Commissioners Blitz and Ayala
NOES: None
ABSENT: None
ADJOURNMENT
Chair Roy adjourned this meeting at 5:35 p.m. to July 6, 2022, at 5:00 p.m.
Darlene Bradley, Director of Library and Museum Services
Prepared by Brittani Alberto-Shaikh, Museum Education Coordinator