HomeMy WebLinkAboutRP Agenda: 07/13/22CITY OF ARCADIA
Recreation and Parks Commission
Regular Meeting Agenda
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Wednesday, July 13, 2022, 6:00pm
Location: Recreation Conference Room, 375 Campus Drive, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to
participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community
Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility
to the meeting.
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Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to
participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least
72 hours prior to the meeting.
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Peter Chu, Commission Member
Valerie Cheung, Commission Member
Steve Swinney, Commission Member
Karen Yu, Commission Member
Gregory Vanni, Commission Member
ELECTION OF OFFICIALS
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
PUBLIC COMMENTS (5 minute time limit per person)
Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes
per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation
and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted
agenda. The matter may automatically be referred to staff for appropriate response or action or may be
placed on the agenda of a future meeting.
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made
available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal
business hours.
REPORT FROM CITY COUNCIL MEMBER LIAISON
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one
roll call vote. There will be no separate discussion of these items unless members of the Commission,
staff, or the public request that a specific item be removed from the Consent Calendar for separate
discussion and action.
a. Regular Meeting Minutes of April 13, 2022
Recommended action: Approve
b. Regular Meetinq Minutes of May 11, 2022
Recommended action: Approve
c. Regular Meeting Minutes of June 8, 2022
Recommended action: Approve
3. REGULAR ITEMS
a. Report of Public Works Services Department
I. Project Updates
01
Report of Director of Recreation and Community Services
I. Land and Water Conservation Fund Grant
II. Monthly Reports
III. Financial Statements
ADJOURNMENT
The Recreation and Parks Commission will adjourn this meeting to August 10, 2022, at 6:00pm in the
Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia.
RECREATION AND PARKS COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, June 8, 2022
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Vice -Chairperson Cheung called the to order at 6:03pm.
PLEDGE OF ALLEGIANCE — Chairperson Fowler
ROLL CALL OF COMMISSIONERS
PRESENT: Cheung, Swinney, and Fowler
UNEXCUSED: Chu and Yu
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
Director Recreation Community Services Department (DRCS) Sara Somogyi reported two
corrections to the May 11, 2022, Recreation and Parks Commission Minutes. The first correction,
under consent calendar, item two, the date should say April 13, 2022. The second correction is
on the senior services report, under Coffee with the Mayor. The number in attendance should be
31.
1. PUBLIC COMMENTS
Jason lee, a twenty-year resident, law firm business owner, and frequent park visitor came to
observe the Recreation and Parks Commission meeting.
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Commissioner Swinney reported the Denny's restaurant is still fenced off and inquired if there is
a plan for the building. DRCS Somogyi informed the commission Denny's Restaurant has fire
damage and renovations should be starting soon.
Vice -Chairperson Cheung commented when directed to the City's website, hyperlinks are not
provided to help guide a user to a specific area. DRCS Somogyi replied the City is working on
rectifying the issue to make it more user friendly.
Commissioner Fowler reported he took a farewell drive through the City to all the parks. As his
term on the Recreation and Parks Commission comes to an end, Commissioner Fowler reported
how satisfying it is seeing people out enjoying the parks. The improvements made through his
years representing the community have both added to the community and enhanced the visitor's
experience. Commissioner Fowler thanked the Commission and staff, stating it has been fun and
productive serving these last eight years.
REPORT FROM CITY COUNCIL MEMBER LIAISON
Mayor Beck reported the Pasadena Humane Society came to the City Council meeting to present
information on adopting pets. The Humane Society brought Tofu for a visit, one of the dogs
available for adoption. Mayor Beck reported the City Council honored the Arcadia Softball
Champions at a recent City Council meeting. Mayor Beck reported the Arcadia Downtown
Improvement Association will be having a Patriotic Festival on July 2, in the downtown district
area of Arcadia. Mayor Beck reported on several future proposed development projects for the
downtown district. These projects are expected to begin soon and continue over the next few
years. Included are a Hilton hotel, residential complexes, and mixed -use facilities.
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of April 13,2022.
Recommended Action: Tabled to next meeting. Insufficient quorum for approval.
Commissioner Fowler has gone on record to approve the Regular Meeting Minutes for
April 13, 2022.
b. Approve the Regular Meeting Minutes of May 11, 2022.
Recommended Action: Tabled to next meeting. Insufficient quorum for approval.
3. REGULAR ITEMS
a. Recreation Summer Programs and Events
DRCS Somogyi introduced Recreation Coordinator (RC) Rubi Ramos -Ruiz to present youth
programs and events the department offers. RC Ramos -Ruiz thanked DCRS Somogyi and the
Commission, then gave a brief history of her eight years in recreation. RC Ramos -Ruiz began the
presentation with an overview of the afterschool program that concluded on May 27. The six
elementary schools provided afterschool recreation care throughout the school year for 30
participants at each site. RC Ramos -Ruiz talked about Kid's Night Out, a once -a -month program
for kids to have a fun, parent free night out. Participants do crafts, have dinner, play games, and
watch a movie. RC Ramos -Ruiz reported on the City sponsored summer programs. Summer Fun
n' Play, offered to children ages 5-12 years, is a weekly program where children participate in
many activities. These activities include, indoor and outdoor games, crafts, and a special visit
from various organizations such as the Arcadia Fire Department, Arcadia Historical Gilb Museum,
and the Pasadena Humane Society. RC Ramos -Ruiz continued with the City sponsored Summer
Sports Camp taking place weekly, July 18-August 12. Sports camp is a sport themed camp where
participants take part in various sports and have an interactive activity come to the camp each
week. The first week will be laser tag, a favorite among the children. RC Ramos -Ruiz reported on
the Specialty Camps offered by outside contractors. Specialty camp topics range from STEM
science, art, and specific sports such as tennis and soccer. RC Ramos -Ruiz continued her with
the Volunteen Program offered to youth 13-17 years old. Volunteens go through an application
process which includes online application submission, a letter of recommendation, an interview,
and a live scan background check. Approved volunteens help throughout the school year and
summer with the many programs offered by the City. Some of these programs include the
Summer Fun n' Play, Fall Festival, Snow Festival, Easter Egg hunts, Summer Concerts and
Moves, and many more. RC Ramos -Ruiz reported the Presidential Award will be offered in the
2022/2023 school year to volunteers who meet a required number of volunteer hours. Teens can
earn a signed certificate from the President of the United States along with a pin to recognize their
achievement. This program is beneficial to teens and can be added to college applications. RC
Ramos -Ruiz completed her presentation with the after -school youth sport programs offered to 3rd
through 81h grade participants. These include girls' volleyball in fall, girls' and boys' basketball in
winter, and co-ed volleyball for middle school in the spring.
b. Report of Public Works Services Department
Project Updates
Public Works Services Department Street Superintendent (PWSDSS) Dave Thompson reported
a free mulch give a way is taking place on Saturday, June 11. PWSDSS Thompson informed the
Commission the specially treated mulch is provided by a company to meet regulated standards
of safety. PWSDSS Thompson reported twenty lights were replaced at the Bonita Park baseball
field.
c. Report of Director of Recreation and Community Services
DRCS Somogyi thanked Commissioner Randy Fowler for his years of service on the Parks and
Recreation Commission. Commissioner Fowler is completing his second eight -year term. DRCS
Somogyi complimented his dedication to the community and his instrumental part in representing
both the Commission and the community in the formation of the current Recreation and Parks
Master Plan.
Monthly Reports
DRCS Somogyi reported on the senior programming for the month of May. DRCS Somogyi
reported the senior nutrition program is still operating under modified conditions with an average
of 65 diners per day. DRCS Somogyi reported table tennis operates Monday through Friday on
the patio behind the Community Center, with a participation of 59 players for the month. The
Monday dance had 201 participants. DRCS Somogyi reported the seniors are happy to see
Coffee with the Mayor back, 31 people attended. DRCS Somogyi reported there were two special
events for the seniors in May, a Cinco de Mayo Luncheon with 102 in attendance and Bingo with
77 in attendance.
DRCS Somogyi reported on several recreation programs and activities that took place in May,
beginning with Adult Basketball and the 825 players that make up the league. DCRS Somogyi
reported the After School program finished on May 27 and summer programs have begun. DRCS
Somogyi reported merit badge classes continue virtually as Wilderness Park is still closed due to
storm damage. DRCS Somogyi reported the Summer Concerts in the Park are starting soon with
a full line up of some old-time favorites and new to the schedule musicians including Arcadia's
very own, Arcadia Alumni Band.
Financial Statements
DRCS Somogyi reported the Department financials are within the budgeted percentages for the
fiscal year. With the department approximately 85% into the fiscal year, the expenditure
percentage is at 67%, with the revenue at 96%. DRCS Somogyi reported the revenue percentage
will increase a bit more over the next few weeks as the department has been preparing for
summer programming. DRCS Somogyi reported there is still little to no change in the Park and
Recreation Facilities Fund. DRCS Somogyi reported the department should be hearing regarding
the grant that was applied for to offset the cost of the Newcastle Park project. DCRS Somogyi
continued her report with some insight on upcoming plans for the new fiscal year, including a new
concession stand at Bonita Park and shaded bleachers at three locations. DRCS Somogyi
reported the City is talking with the County of Los Angeles to try and work together to improve the
walking perimeter of the Arcadia County Park facility. This is in the early stages and is projected
for the next, 2023/2024 fiscal year if everything works out.
ADJOURNMENT
Vice -Chairperson Cheung adjourned the meeting at 7:03pm to July 13, 2022, at 6:OOpm in the
Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia
in
Peter Chu
Chairperson
Sara Somogyi
Secretary
STAFF REPORT
Recreation and Community Services Department
DATE: July 13, 2022
TO: Honorable Chairperson and Members of the Recreation and Parks Commission
FROM: Sara Somogyi, Director of Recreation and Community Services ids
SUBJECT: PROGRAMS & ACTIVITIES — June 2022
SENIOR SERVICES DIVISION
Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of
programs, services, and activities offered supports the healthy and independent lifestyle of the
participants. A brief description with program attendance is listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
Gift
The gift shop provides a venue for senior crafters to sell their
111 Visitors
Shop
creations and allows the community to purchase one -of -a -kind
Monthly Revenue
items at a great price.
$287
Information &
This program assists seniors and their families with issues that
Referral Intakes
affect their quality of life by providing information and referral that
19
address their daily living concerns.
Billiard Room
Three pool tables are available Monday through Friday from
331
7:30am-4:30pm for seniors to enjoy and make new friends.
Methodist Hospital, soon to be the new USC Arcadia Hospital,
has returned with free blood pressure checks for our senior
Blood Pressure
patrons. On June 14, there were 10 individuals in attendance.
Check
The next blood pressure check will be available on Tuesday, July
10
12, by USC Arcadia Hospital, from 10am-11 am in the
Community Center billiard room.
Senior Nutrition
A nutritious meal is provided Monday -Friday for senior citizens.
1,318
Program
For many seniors, this is the only hot meal they have daily.
Average/Day 63
Exercise plays a vital role in health and wellness. Classes
Classes
include line dance, cardio plus, Zumba. These courses
1,818
contribute to bone density improvement, increased muscle
strength, flexibility, the reduction of stress, and improved cardio.
Table
Summer Table Tennis is available Monday -Friday, from 8:30am-
Tennis
3:30pm. Seniors could drop in and play to gain exercise and
72
socialization.
The Lions Sight program is offered in conjunction with the
Arcadia Lions Club. The program offers low-income seniors with
Lions Sight
free vision care. Prospective clients are screened by senior
4
services staff that make the necessary arrangements for the
service.
Mahjong is a game of Chinese origin usually played by four
Mahjong
people with 144 tiles that are drawn and discarded until a player
80
secures a winning hand. Mahjong meets Fridays at 1 pm.
This activity provides an important social element for senior
Monday
participants. There is a good ratio of male and female dancers to
171
Dance
allow this event to continue to be popular with attendees. This
activity meets the first, third, and fifth Monday of the month.
Monthly
Monthly bus passes can be mailed to seniors to provide a way
Bus Passes
for seniors to purchase their pass. The monthly bus pass is $5
18
per month.
Notary
Notary services are limited to three signatures or thirty minutes
6
Services
per appointment every second and fourth Tuesday of the month.
Coffee with the
Every third Tuesday of the month, Seniors could listen and chat
27
Mayor
with the Mayor about City issues and topics of personal interest.
Volunteens help seniors with electronic devices such as cell
Tech Talk
phones, tablets, e-readers, and computers. This program
8
provides educational opportunities for the seniors and bridges
the gap between seniors and teens.
Weekly Movie
New movie releases or classic movies are shown on a theater
70
size screen every Wednesday.
Support services include registering members for trips, signing
Meeting: 70
Arcadia
up new members, and handling the club's correspondence. A
Passes Sold: 78
Travelers Club
monthly club meeting is held at the Community Center to discuss
Passenqers: 104
future trips and provide a social gathering.
Total: 244
On June 16, representatives from Metro presented on their
services including the senior Tap card, Metro Micro, riding tips,
Seminars
and riding safely on public transportation. On June 28, a Zoom
65
webinar took place with Doctor Kevork Hindoyan, Orthopedic
Surgeon, from Methodist Hospital. Dr. Hindoyan presented on
back pains, causes, symptoms, and diagnosis.
Bunco
On June 3, 34 people participated in a Summer themed Bunco.
34
Everyone enjoyed food, snacks, and raffle prizes.
On Friday, June 17, 68 Seniors came to the Community Center
to enjoy Bingo games. For $10 per person, Seniors played eight
Bingo
game sheets, and received highlighters, hand sanitizer, snacks,
68
and a great time! A few lucky Seniors took home gift cards to
local establishments.
On Friday, June 24, 54 seniors were escorted to Bolsa Chica
State Beach in Huntington Beach. Every year, seniors get to
Beach Trip
enjoy a day at the beach where they can relax, play games, have
54
lunch, have their favorite snack of the day, S'mores! Everyone
had a fantastic time, and a few are planning to attend next the
next beach trip on August 18.
Total cumulative for senior services and senior programs
4,528
Connection
Total number of monthly newsletters distributed this month.
1,000
JUNE HIGHLIGHT
On Friday, June 24, 54 seniors were escorted to Bolsa Chica State Beach in Huntington Beach. Every
year, seniors get to enjoy a day at the beach where they can relax, play games, have lunch, have their
favorite snack of the day, S'mores! Everyone had a fantastic time, and a few are planning to attend next
the next beach trip on August 18.
RECREATION SERVICES DIVISION
The Recreation Services Division is responsible for providing programs and activities which meet the
recreational needs of the community. A diverse selection of programs is offered for youth, adults, and
families to provide the opportunity for positive recreation experiences and to promote health and
wellness. A brief description and attendance totals for the programs and services are listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
Adult Basketball
There are 30 Adult Basketball teams participating in the spring
825
season, Sunday League at the Dana Middle School Gym.
On Thursday, June 23, 880 people came out to see the very
popular band, Cold Duck. The crowd danced to 70s and top 40s
Concerts and
hits, while kids enjoyed activities and fun games. At dusk, 288
Movies in the
people stayed to watch the movie Encanto. On Thursday June 30,
2,053
Park
688 people came out to enjoy the band, 80z All Stars. Immediately
following the concert, 197 attendees, settled in to watch
Abominable.
The Summer Fun and Play Program provides children from ages
May
y766
Summer Fun
5-12 to enjoy a week of activities The program began June 6th and
CG
and Play
will end the week of August 8 th . The children enjoy a variety of
HR 759
games, crafts, and a weekly demonstration from outside
Total 1,525
organizations.
Merit Badge Classes are offered both virtually and in person to
Merit Badge
Scouts to earn badges that help them reach the goal of Eagle Scout
92
Classes
rank.
The Volunteen Program provides teenagers ages 13-17 with
Volunteen
valuable volunteer experiences which will help prepare them for
33 Volunteens
Program
college and future jobs. During the month of June, Volunteens
1,094 hours
assisted with the Summer Fun and Play Program.
The Arcadia Community Center offers a wide range of classes for
Community
all ages. Some classes offered at this location include Zumba,
2,783
Center Classes
gymnastics, sewing, and chess.
MEC Classes
Some classes offered at this location include guzheng, karate, and
237
line dancing.
This AUSD joint use facility is used to offer more classes to the
Dana Gym
community. Classes offered at this location include Total Body
746
Classes
Workout, volleyball, youth basketball classes, and badminton.
Off -Site & Virtual
Other classes that are offered at off -site locations or virtually
1,196
Classes
including multiple tennis courts, art classes, and music classes.
Community
The Arcadia Community Center is available for rent to Arcadia civic
580
Center Rentals
and non-profit organizations for activities and programs.
Total cumulative for recreation classes and youth programs
10,070
TOTAL
14,598
SUMMER CONCERT AND MOVIE SERIES 2022
The City's 2022 free summer concert & movie series has begun, every Thursday from June 23 through
August 4, 2022. Concerts will begin at 6:30pm and movies at dusk. Kids can enjoy the fun zone area
with plenty of games, crafts, and activities while parents relax or dance to the music.
June 23
June 30
July 7
July 14
July 21
July 28
August 4
Cold Duck
Encanto
80z All Stars
Abominable
Smokin' Cobras
Mulan
Susie Hansen Latin Band
Clifford the Big Red Dog
Alumni Acoustic
Sing 2
Forever Rod
Secret Life of Pets 2
Upstream
Luca
Arcadia's 1191h Birthday
880 in attendance
288 in attendance
688 in attendance
197 in attendance
Patriotic Rock 'n more
PG 13
Latin Jazz
PG
Classic Rock
PG
Rod Stewart Tribute
PG
Caribbean
PG
National Night Out
WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE.
MERIT BADGE CLASSES (Virtual)
DATE
CLASS NAME
REGISTRANTS X PRICE
FEES
June 4, 2022
Reptile and Amphibian
14x$20
$280
June 4, 2022
Personal Management
17x$20
$340
June 4, 2022
Cooking
23x$20
$460
June 4, 2022
Communications
9x$20
$180
June 18, 2022
Citizenship in the World
15x$20
$300
June 18, 2022
Citizenship in the Nation
14x$20
$280
Total
$1,840
WILDERNESS PARK CLOSED
WILDERNESS PARK CLOSED
Communitv Center Rentals
DATE
ORGANIZATION
PARTICIPANTS
FEES
June 4, 2022
National Taiwan University
100
$705
June 11, 2022
Thai Town Rotary
125
$1,205
June 12, 2022
Galilee Foundation
50
$465
June 17, 2022
Dawn of Hope LA
105
$760
June 25, 2022
Galilee Foundation
50
$285
June 26, 2022
JCUAA
150
$423
Total
580
$3,843
Normal % Expended
Personnel Related: 88.88%
Supplies & Services: 91.67%
RECREATION DEPARTMENT FINANCIAL STATEMENT
May 2022
ACCOUNT
BUDGET
EXPENDITURES
PERCENTAGE
5501
Administration
$
749,440
$
724,612
96.69 %
5502
Community Center
$
311,449
$
262,986
84.44 %
5503
Dana Gym
$
218,575
$
196,945
90.10 %
5504
Fee & Charge
$
435,375
$
479,194
110.06 %
5505
Nature
$
151,680
$
88,607
58.42 %
5506
Recreation/Fields
$
121,325
$
81,935
67.53 %
5507
Senior Citizens
$
498,663
$
340,675
68.32 %
5508
Camp
$
230,176
$
111,949
48.64 %
5510
Youth Programs
$
471,823
$
300,087
63.60 %
5520
Museum Education Center
$ 49,729
$ 46,379
93.26 %
Total Report
$3,238,235
$2,633,369
81.32 %
ACCOUNT
BUDGET
REVENUE
PERCENTAGE
5502
Community Center Rentals
$
34,100
$
4,353
12.77 %
5503
Dana Gym
$
147,200
$
224,197
152.31 %
5504
Fee & Charge Classes/
Activities
$
371,400
$
612,968
165.04 %
5505
Nature
$
66,700
$
25,305
37.94 %
5506
Recreation/Fields
$
61,000
$
36,165
59.29 %
5507
Senior Citizen Classes/
Activities
$
127,000
$
94,213
74.18 %
5508
Day and Sports Camps
$
190,500
$
120,256
63.13 %
5510
Youth Programs
$
71,900
$
44,085
61.31 %
5520
Museum Education Center
$ 19,000
$ 27,045
142.34 %
Total Report
$1,088,800
$
1,188,587
109.16 %
Park and Recreation Facilities Fund
FY20-21 FY21-22 FY21-22
Actual Actual as of 5/31/2022 Budget
Beginning Fund Balance $6,200,900 $7,922,204 $7,452,000
Estimated Revenue:
Dwelling Unit Fees
$622,346
$512,220
$1,200,000
Grant Revenues
$837,750
0
0
Interest Earnings
$69,401
$27,360
$71,500
Total Revenues
$1,529,497
$539,580
$1,271,500
Estimated Funds Available
$7,730,397
$8,461,784
$8,723,500
Proposed Expenditures:
General Fund Overhead
$31,300
$29,241
$31,900
Capital Projects
$247,079
$9,962
$4,081,000
Total Expenditures
$278,379
$39,203
$4,112,900
Ending Fund Balance
$7,452,018
$8,422,581
$4,610,600
Net Change in Fund Balance
$1,251,118
$500,314
RECREATION AND PARKS COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, May 11, 2022
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Chairperson Chu called the virtual meeting to order at 6:01 pm.
PLEDGE OF ALLEGIANCE — Chairperson Chu
ROLL CALL OF COMMISSIONERS
PRESENT: Chu, Cheung, Yu, and Swinney
EXCUSED: Fowler
A motion was made by Chairperson Chu, seconded by Commissioner Swinney, and unanimously
carried on roll call vote to excuse Commissioner Fowler.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS - None
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Commissioner Yu inquired about summer camps and activities scheduled for the upcoming
summer season. Assistant Director Recreation Community Services (ADRCS) Candice Cheung
informed she will elaborate on the programming in her report.
Vice -Chairperson Cheung reported the Community Bike Ride was great and glad there was a
good turnout.
Commissioner Swinney - No report.
Chairperson Chu reported he shared information about Arcadia's hidden gem, Wilderness Park,
with a friend.
REPORT FROM CITY COUNCIL MEMBER LIAISON
No Report
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of April 13, 2022.
Recommended Action: Tabled to next meeting. Insufficient quorum for approval.
3. REGULAR ITEMS
a. Report from Public Works Services Department
Project Updates
Public Works Services Department Street Superintendent (PWSDSS) Dave Thompson reported
the Carol Libby Memorial Garden is moving forward with continuing work on the riverbeds, to be
followed up with the pathway landscaping. PWSDSS Thompson reported the next mulch give
away will take place at the Arcadia Library on Saturday, May 21, 2022, and again on, Saturday,
June 11, 2022. PWSDSS Thompson reported Fourth of July festivities will be taking place in the
downtown area of First Avenue and Huntington Drive on Saturday, July 2, 2022. The celebration
is scheduled to include a firework show, more information will be available soon. PWSDSS
Thompson reported summer water conservation is scheduled to start on June 1, 2022. Arcadia
residents and businesses will be limited to watering two times a week.
Monthly Reports
Assistant Director Recreation Community Services (ADRCS) Candice Cheung reported on senior
activities held in the month of April. ADRCS Cheung reported the senior Monday Dance held
every first and third Monday of the month had a total of 206 participants. ADRCS Cheung reported
the Community Center sold 22 bus passes for Arcadia Transit. The Community Center is one of
several locations seniors can buy monthly passes. Other locations include the Arcadia Public
Library and Arcadia City Hall. ADRCS Cheung reported on the senior seminars held during the
month of April. On April 8, a seminar on Credit Card Scams was presented and on, April 28, the
ABCs of Diabetes was presented by Methodist Hospital, 66 seniors participated in these
seminars. ADRCS Cheung reported 50 seniors attended the Musical Moments program. The
Temple City High School Brighter Side Singers performed. ADRCS Cheung reported the
Connection monthly publication distributed 900 copies.
ADRCS Cheung reported on several recreation programs and activities that took place in April,
beginning with Bunny Grams. A total of 95 Bunny Grams were purchased and delivered to
Arcadia residents of all ages; non-residents were able to pick them up at the Recreation Office.
ADRCS Cheung shared a joyful picture of the Bunny and its crew delivering a Bunny Gram to a
senior resident. ADRCS Cheung continued her report with the youth spring camp that took place
April 4-8 at Dana Middle School with 285 participants. ADRCS Cheung reported the Teen
Flashlight Egg Hunt, held at the Arcadia Par 3 Golf Course, had over 600 participants. ADRCS
Cheung reported off -site and virtual classes continue to do well with over 1,500 registrants
participating at the various locations as well as virtually. ADRCS Cheung completed her report
with a review of the summer camp programs offered through the Recreation Department. These
camp programs have been open for registration since early spring and most are full, with
extensive waiting lists.
Financial Statements
ADRCS Cheung reported the Department financials are within the budgeted percentages for the
fiscal year. With the department about 75% into the fiscal year, the expenditure percentage is at
67%, with the revenue at 96%. ADRCS Cheung concluded her report stating there is still little to
no change in the Park and Recreation Facilities Fund due to the grant application process the
City is going through for the Newcastle Park project.
ADJOURNMENT
Chairperson Chu adjourned the meeting at 6:20pm to June 8, 2022, at 6:OOpm in the Recreation
and Community Services Conference Room, 375 Campus Drive, Arcadia
A
Peter Chu
Chairperson
Sara Somogyi
Secretary
RECREATION AND PARKS COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, April 13, 2022
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Chairperson Chu called the virtual meeting to order at 6:03pm.
PLEDGE OF ALLEGIANCE — Vice -Chairperson Cheung
ROLL CALL OF COMMISSIONERS
PRESENT: Chu, Cheung, and Fowler
EXCUSED: Yu
ABSENT: Swinney
A motion was made by Chairperson Chu, seconded by Commissioner Fowler, and unanimously
carried on roll call vote to excuse Commissioner Yu.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS - None
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Vice -Chairperson Cheung reported Little League Opening Ceremonies were amazing. Vice -
Chairperson Cheung reported the soccer all-star season has completed just in time for baseball
season to start.
Chairperson Chu reported the Opening Day Ceremony for Arcadia National Little League was
nice and it was great to see Little League President Domingo. Chairperson Chu reported Mr.
Domingo complimented Assistant Director Recreation and Community Services (ADRCS)
Candice Cheung and the Arcadia Recreation and Community Services Department staff for all
their help and hard work they continue to do for the little leagues. Chairperson Chu reported the
league is working to adjust the field base plates when the new intermediate league uses the field.
Commissioner Fowler reported he had fun at the Opening Day Ceremony for the Santa Anita
Little League. Commissioner Fowler commented the investment the City has put into the
renovations of the fields and the surrounding park facility at Eisenhower Park is exceptional. He
reported Eisenhower Park, including the dog park are always busy. Commissioner Fowler
believes the community will continue to benefit from the Parks Master Plan and future renovations
throughout the City. Commissioner Fowler reported he plans to go visit Longden Field to see the
infield adjustments for the intermediate league.
REPORT FROM CITY COUNCIL MEMBER LIAISON
No Report
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of February 9, 2022.
It was moved by Chairperson Chu, seconded by Vice -Chairperson Cheung, and
unanimously carried on roll call vote to approve Consent Calendar Item 2.a.
AYES: Chu, Cheung, and Fowler
3. REGULAR ITEMS
a. Report from Public Works Services Department
Project Updates
Public Works Services Department Principal Civil Engineer (PWSDPCE) Eddie Chan reported
the Arcadia City Council directed the staff to pursue a grant from the Land and Water
Conservation Fund. PWSDPCE Chan reported, if the $2.2-mi►lion-dollar grant is awarded, it will
cover approximately fifty percent of the total project. PWSDPCE Chan reported the application
has been submitted and the estimated timeline for a response can be as early as October 2022
and as late as April 2023. Once results are received the staff will move forward accordingly.
b. Report of Director of Recreation and Community Services
Monthly Reports
Assistant Director Recreation Community Services (ADRCS) Candice Cheung reported on many
of the senior activities held in the month of March. ADRCS Cheung reported senior Walk `N Talk
program had 14 participants. ADRCS Cheung stated this was the last month for Walk and Talk
until fall. The program is going on hiatus in anticipation of the summer heat. ADRCS Cheung
reported the Lion Sight Program handed out four vouchers to seniors who met the low income
and age requirements. This free program provides a voucher for a free eye exam and free pair of
glasses. ADRCS Cheung reported the American Association of Retired Persons (HARP) resumed
the free tax services this year, assisting 95 individuals. ADRCS Cheung reported Dancing
Through the Decades was held on March 11, with 77 in attendance. Participants danced to the
great music of Acoustic Alumni while enjoying a delicious meal. ADRCS Cheung continued her
report with the annual billiards tournament held on March 22. The tournament took place with 12
participants competing for the win. A "Hall of Fame" is being created in the billiards room to
highlight current and past winners.
ADRCS Cheung reported on several recreation programs taking place beginning with Adult
Basketball and the 925 players that make up the league. ADRCS Cheung reported Kid's Night
Out has resumed after a brief break due to COVID-19 with 39 children in attendance. The staff
and volunteens played games, created crafts, ate dinner, and watched a movie with the
participants. ADRCS Cheung reported the Volunteen Program had 20 volunteens in the month of
March, for a total of 202 hours. Volunteens assisted with the After -School Program, Kid's Night
Out, preparing for the egg hunts, and Tech Talk. ADRCS Cheung reported on a few of the
Department's upcoming events: The Teen Flashlight Egg Hunt and the Egg-Stravaganza Egg
Hunt for the kids under 12 will take place in April, on May 7; the Community Bike Ride will take
place with a seven and a half mile leisure ride through the City. Vice -Chairperson Cheung asked
if pre -registration is required for the bike ride. ADRCS Cheung replied pre -registration is
recommended so the event does not get cancelled and the event is open to all, both residents
and non-residents.
Financial Statements
ADRCS Cheung reported the Department financials are within the budgeted percentages for the
fiscal year. With the department 75% into the fiscal year, the expenditure percentage is at 61 %,
with the revenue at 79%. ADRCS Cheung concluded her report stating there is still little to no
change in the Park and Recreation Facilities Fund due to the grant application process the City
is going through for the Newcastle Park project.
ADJOURNMENT
Chairperson Chu adjourned the meeting at 6:25pm to May 11, 2022, at 6:OOpm in the Recreation
and Community Services Conference Room, 375 Campus Drive, Arcadia
Peter Chu
Chairperson
Sara Somogyi
Secretary