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HomeMy WebLinkAboutItem 11i - Valve Replacement ProjectAward Valve Replacement Project August 16, 2022 Page 1 of 3 DATE: August 16, 2022 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Tiffany Lee, P.E., Senior Civil Engineer SUBJECT: CONTRACT WITH 316 ENGINEERING AND CONSTRUCTION CO., INC. FOR THE VALVE REPLACEMENT PROJECT IN THE AMOUNT OF $131,300 Recommendation: Approve SUMMARY As part of the City’s valve exercising program, the Public Works Services Department (“PWSD”) inspects water valves for proper function and identifies valves that are broken or in need of repair. During routine inspection, three locations were identified as having inoperable valves in need of replacement. To ensure the City is receiving the most competitive prices and quality service for this work, the PWSD conducted a formal bid process. 316 Engineering and Construction Co., Inc. submitted the lowest responsive bid. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a Contract with 316 Engineering and Construction Co., Inc. for the Valve Replacement Project in the amount of $131,300. BACKGROUND As part of the valve exercising program, valves in the water distribution system are regularly inspected to verify proper function and to identify valves that are broken or in need of repair. During routine inspection, it was determined that the water distribution system valves at the following three locations are inoperable and in need of replacement: • Duarte Road and Santa Anita Avenue • Santa Anita Terrace and Santa Anita Avenue • Camino Real Avenue and Santa Anita Avenue The 12-inch water main on Santa Anita Avenue between Duarte Road and Camino Real Avenue is a cast iron pipe that was constructed in 1954. The pipe has gate valves along its length that allow water utility crews to isolate portions of the pipe in case of an emergency or a broken water main. Due to their age, the gate valves are not fully operational and need to Award Valve Replacement Project August 16, 2022 Page 2 of 3 be replaced. These gate valves are critical to the emergency operation of the City’s water system. The project location is shown on Exhibit “A”. The project involves excavating in the street or right-of-way at the intersections of Duarte Road and Santa Anita Avenue, Santa Anita Terrace and Santa Anita Avenue, and Camino Real Avenue and Santa Anita Avenue to remove and replace three 12-inch gate valves and one 8-inch gate valve. In order to minimize interruption to residents and local business, work performed at the intersection of Duarte Road and Santa Anita Avenue will take place during night hours. DISCUSSION A Notice Inviting Bids was published in the City’s adjudicated newspaper, and bid packages were distributed to contractors that perform this type of work. On July 12, 2022, the City Clerk received four sealed bids with the following results: Bidder Location Bid______ 316 Engineering and Construction Co, Inc. Rosemead $131,300.00 Cedro Construction, Inc. Santa Paula $132,960.05 Gentry Brothers Inc. Irwindale $145,265.00 Bali Construction, Inc. South El Monte $161,135.00 Bid documents were reviewed for content and the contractor’s background was also investigated. Based on the review, it has been determined that 316 Engineering and Construction Co., Inc. is the lowest responsive bidder for this work and is qualified to complete the project as described in the bid documents. 316 Engineering and Construction Co., Inc. has successfully completed other projects for LA County Public Works, and the Cities of Adelanto, El Monte, and Lynwood. ENVIRONMENTAL ANALYSIS The project involves the replacement and minor alteration of an existing utility system with no expansion of the system and therefore qualifies as a Class 2 categorical exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”). FISCAL IMPACT The total cost for the Valve Replacement Project is $131,300. Funds in the amount of $150,000 have been budgeted in the Fiscal Year 2021-22 Capital Improvement Program for the Valve Replacement Project. Award Valve Replacement Project August 16, 2022 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that this project is considered a Class 2 categorical exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a contract with 316 Engineering and Construction Co., Inc. for the Valve Replacement Project in the amount of $131,300. Attachments: Exhibit “A” - Project Location Map Proposed Contract CITY OF ARCADIA VALVE REPLACEMENT PROJECT PROJECT NO. 61720322 BETWEEN CITY OF ARCADIA AND 316 ENGINEERING & CONSTRUCTION CO., INC. CONTRACT Contract - 1 CONTRACT FOR THE CITY OF ARCADIA This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and 316 Engineering & Construction Co., Inc., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: VALVE REPLACEMENT PROJECT / PROJECT NO. 61720322 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within THIRTY (30) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of ONE HUNDRED THIRTY- ONE THOUSAND, THREE HUNDRED DOLLARS AND NO CENTS ($131,300.00). Payment shall be made as set forth in the General Conditions. D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor Registration Certification Performance Bond Contract - 2 Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Contract - 3 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF ARCADIA By: Dominic Lazzaretto City Manager 316 ENGINEERING & CONSTRUCTION CO., INC. By: Signature Print Name and Title Attest: By: City Clerk By: Signature Print Name and Title Approved as to Form: Stephen P. Deitsch City Attorney