HomeMy WebLinkAboutItem 11m - Purchase of Tires for City VehiclesPurchase Order for Tires & Related Services
August 16, 2022
Page 1 of 3
DATE: August 16, 2022
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carmen Masud, Deputy Public Works Director
SUBJECT: PURCHASE ORDER WITH DANIELS TIRE SERVICE, INC. FOR THE
PURCHASE OF TIRES AND TIRE RELATED SERVICES FOR CITY
VEHICLES IN ANAMOUNT NOT TO EXCEED $75,000
Recommendation: Approve
SUMMARY
The Public Works Services Department (“PWSD”) Fleet Section is responsible for
purchasing and maintaining tires and accessories for all City of Arcadia (“City”) vehicles.
Utilizing the National Association of State Procurement Officials (“NASPO”) cooperative
purchasing program enables the City to streamline the process of procuring tires and tire
related services, while receiving the best prices possible.
It is recommended that the City Council approve a purchase order with Daniels Tire
Service, Inc. for the purchase of tires and tire related services in an amount not to exceed
$75,000.
BACKGROUND
The Public Works Services Fleet Section (“Fleet Services”) is responsible for purchasing
and maintaining tires and accessories for all City vehicles. It is critical that Fleet Services
maintain the proper on-hand inventory of tires to prevent an interruption in daily
operations as well as 24-hour service for City vehicles and heavy-duty emergency
equipment.
DISCUSSION
To accurately bid the project, a detailed list of items covering every required tire size,
accessory, and related tire service was compiled to ensure that Fleet Services would have
access to all items necessary for any repair that may arise. Last year, Fleet Services
spent approximately $50,000 on tires, related tire accessories, and provided services, in
order to ensure that there are acceptable quantities of tires available to Fleet Services,
the quantities provided in the City’s purchase specifications are based on estimates. The
City may purchase an amount less than the estimate given, according to the needs and
Purchase Order for Tires & Related Services
August 16, 2022
Page 2 of 3
requirements of the City. After exploring several cooperative purchasing programs, it was
determined that NASPO provided the best value for quality products and services to best
meet the City’s full range of potential needs.
The California Government Code authorizes public agencies to participate in cooperative
purchasing agreements such as those established by NASPO, while remaining within the
City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing
program, the City is able to streamline the procurement process and purchase tires and
related accessories at a lower cost than traditional competitive bidding.
NASPO awarded a master agreement to Goodyear Tire & Rubber Company (“Goodyear”)
for their full line of tires and related services. Under the master agreement, Goodyear, a
global tire manufacturer and distributor, has certified and authorized specific independent
dealers to provide tires and tire services related to the purchase of Goodyear tires.
Daniels Tire Service, Inc. is a local authorized Goodyear dealer and has satisfactorily
supplied tires and tire related services to the City for over 12 years. The bidding process
and master agreement have been reviewed by the PWSD and it has been determined to
meet the City’s procurement requirements. Therefore, it is recommended that the City
Council approve a purchase order with Daniels Tire Service to obtain the necessary
inventory and services.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The requested budget is based on the estimated need for supplies and services and is in
an amount not to exceed $75,000. Sufficient funds are budgeted in the Fiscal Year 2022-
23 Operating Budget/Vehicle Maintenance for the purchase of tires and tire related
services.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve a Purchase Order with
Daniels Tire Service, Inc. for the purchase of tires and tire related services for City
vehicles in an amount not to exceed $75,000.
Purchase Order for Tires & Related Services
August 16, 2022
Page 3 of 3
Attachment: Goodyear NASPO Master Agreement
Iowa Department of Administrative Services
Contracts Declaration & Execution Page
Title of COntract: I Bid Proposal Number I Contract Number
lires, Tubes and Services -NASPO ValuePoint RFP1118005083 19101
This Agreement is entered into between the State of Iowa (by and through Its agency, the Departme nt of Administrative
Services) and the Contractor named below:
State Agency's Name:
Iowa Department of Administrative Services -Central Procurement Bureau
Contractor's Name:
The Goodyear Tire & Rubber Company
Contract to Begin: I Date of Expiration: I Annual Extensions:
April 1, 2019 Ma.rch 31, 2024 None
The parties agree to comply with the tenns and conditions and attachments which are by this reference made a part of the Agreement:
Section 1-Terms & Conditions ...................................................................................................... -................. Page 2
Section 2 -Scope of Work ....................................... -..................... -.................................................................. Page 26
Section 3 -Pricing ................................................................................................................................................ Page 33
Section 4 -Contacts ............................................................................................................................................ Page 36
IN WITNESS WHEREOF, this Agreement ha s been executed by the parties hereto
Con tracto r: Goodyear Tlr e.& Rubber Company
Address
200 Innovation Way, Akron, OH 44316
St ate of Io wa: De partment of Ad ministrative Services -Central Procurement Bureau
Printed Name and Title of Person Sig
Allen Meyer, COO
Address
1305 E. Walnut Street, Hoover Building, Floor 3, Des Moines, IA 50319
DateSlg7 d
II o~