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HomeMy WebLinkAboutAM Agenda: 09/07/2022CITY OF ARCADIA Arcadia Museum Commission Regular Meeting Agenda Wednesday September 7, 2022 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办 公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Billie Tone, Chairperson Marilyn Daleo, Chairperson Pro Tempore Angela Yang-Ayala, Commissioner Janalee Shimmin, Commissioner Virginia Blitz, Commissioner PUBLIC COMMENTS Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per person, unless waived by the Museum Commission. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers  Preservation Workshop  Recalling the Day  Open House  Red Envelope for an Exhibit j. Commission Photo CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of July 6, 2022 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, November 2, 2022 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report July – August 2022 July 2022 In-person Visitors: 698 Virtual Visitors: Facebook: 7,498 Instagram: 3,627 Twitter: 6,318 Website: 1,032 August 2022 In-person Visitors: 358 Virtual Visitors: Facebook: 9,356 Instagram: 1,222 Twitter: 4,093 Website: 949 HIGHLIGHTS The Gilb Museum hosted the 4th Annual Summer Enrichment Program in person during the month of July. Dino Day, in partnership with the Alf Museum of Paleontology, had 175 people in attendance. COLLECTIONS Curator Stevy Acevedo and Intern Rebecca Andersen have submitted the nomination for the Anthony W. Wilkinson and Floretta K. Lauber collections to the California Revealed digital repository in August. This will allow for the collections to be digitally shared on the California State Library website. The staff will know if it has been awarded early in 2023. Getty Marrow Curatorial and Collections Intern Audrey Strople worked on the Museum’s Framed Artwork collection. She inventoried, curated, digitized and cataloged the collection items. She cataloged over 300 items this summer on the Museum's database, CatalogIt. She then worked on the inventory of the Museum’s map filing cabinet, consisting of artwork, oversized photographs, and city memorabilia. Ms. Strople’s last day was on August 20. The Museum’s Collection and Curation graduate intern, Patrick Michael, worked on the inventory, curation and digitization of the Golden Age Club Collection recently donated to the Museum. This collection consists of scrapbooks as well as archival material pertaining to the local club here in Arcadia since the early 1950’s. Curatorial and Collections Intern Michelle Lam continues to work on the inventory, curation, and digitization of the Chamber of Commerce Collection the Museum recently acquired this summer. The collection includes photographs, flyers, and objects from past events, such as Taste of Arcadia. Volunteer Deborah Cordano continues to work on the transcription of the journal which belonged to Meredith Brucker during her time at M.A.D. High School in the early 1950’s. 2 This summer, Curator Acevedo continued to work with Arcadia High School Student Merjan Khwajazada in an unpaid internship. Ms. Khwajazada worked on the inventory, digitization, and curation of the Arcadia High School Band and Music Club collection. There are over 350 photographs in this collection, including vinyl records and scrapbooks. The Museum has a new adult volunteer, Alick Diaz, who recently graduated from California State University of Los Angeles. He has worked on the inventory, curation and digitization, and cataloging of photographs of past City of Arcadia Councilmembers and employees. He is also being taught by the Curator to use the museum’s database, CatalogIt. An inventory of all items donated during this time period:  Gene Glasco donated a series of items, including an Arcadia police officer uniform, City Clerk scrapbook and military medals.  Nilo Salazar donated items belonging to the Golden Age Club, including ten scrapbooks, two certificates and a plaque.  Pat Smith donated a tote bag from the 1984 Summer Olympics.  The City Manager's Office donated 22 photographs of past City Council members, mayors, and city employees. EXHIBITS The 12th Annual Arcadia Photography Contest and Exhibition was on display through August 6. The most popular piece chosen by guests as their favorite photograph was “Lechon” submitted by James Chien. Next year’s photography contest theme is currently being selected by staff. Curator Acevedo and Interns Andersen and Michael are currently working on the next temporary exhibit at the Museum, John F. Martin Recalling the Day: Old School Arcadia. The Curator and Intern Andersen have met with the artist to discuss their exhibit plans and Mr. Martin plans to bring his artwork on August 26 for staff to install. Mr. Michael is working on the labels and exhibit cases that will highlight artifacts in the Museum’s collection in connection to Mr. Martin’s artwork on past and current Arcadia businesses. Ms. Andersen has been working on the vinyl lettering for the title wall, as well as selecting artifacts to put on display. The exhibit opening will be on Saturday, September 17 at 1:30 p.m. ADMINISTRATION Director Darlene Bradley and Curator Acevedo attended the Arcadia Chinese Association 2022-2023 Installation Ceremony of their new board members on Friday, August 5. Teen Intern Michele Yu also attended the event. Curator Acevedo posted an unpaid Curatorial and Collections Internship for the Fall on Handshake. She has conducted interviews with two of the three candidates so far, interested in hands-on experience in the museum field. Matthew Gomberg is a recent graduate from the University of California Berkeley. Mayra Aguirre is a current undergraduate student at the University of La Verne looking for an internship location for college credit. The Friends of the Arcadia Museum (FAM) conducted their July board meeting in the Museum Education Center. The Museum Staff discussed current and ongoing projects with the Board members, including educational kits offered to the community as well as this year's Summer Enrichment Program. The Friends of the Museum did not have a meeting in August. Their next meeting will be held on September 1 in the Museum Education Center. 3 EDUCATION and PROGRAMMING Museum Staff participated in this year's Downtown Arcadia Patriotic Festival on Saturday, July 2. Getty Interns Strople and Smith helped distribute 300 paper lantern kits to the Arcadia community who visited the booth. The Gilb Museum hosted the 2022 Summer Enrichment Program (SEP) in the Museum Education Center, making it the first in-person SEP since 2019. Community members were required to register through Eventbrite. For four weeks in the month of July, the Museum explored different topics relating to the Museum’s Mission. July 9 was History and Anthropology-themed, July 16 was Arts and Artists-themed, July 23 was Paleontology-themed, and July 30 was Astronomy-themed. For each of these days Museum Education Coordinator Brittani Alberto-Shaikh taught one session in the morning, and Getty Intern Armando Smith taught the exact same program in an afternoon session. In total, over 150 students attended the Summer Enrichment Programs. The Gilb Museum put a pause on distributing educational kits in the month of July, in favor of Summer Enrichment Kits. These kits were specially made to mirror the in-person Summer Enrichment Program classes, without the guidance of Museum staff; 450 Summer Enrichment Kits were made and distributed. The Gilb Museum also distributed kits for the Concert in the Park series. For each Concert in the Park, the Museum created a kit that matched the theme of the movie being screened. About 100 kits were given out at each Concert in the Park, for a total of 700 kits. In August, the Gilb Museum resumed distributing educational kits with the Mission: Space Exploration Kit. This kit was thoughtfully crafted and put together by Getty Intern Armando Smith. As of August 23, 160 kits have been claimed. In total, over the summer the Gilb Museum, with the help of teen volunteers, put together and distributed almost 2,000 kits to the Arcadia community. The Museum had a great turnout for this year's Dino Day on August 20. The Alf Museum of Paleontology participated as well and brought real fossils from their collections for the public to see. There were several stations for visitors to go to within the Museum Education Center and the Museum exhibits. Activities included dinosaur hand puppets, fossil excavation, fossil painting, and a dinosaur scavenger hunt. 175 visitors attended the event. MARKETING Museum Education Coordinator Alberto-Shaikh continues to grow the Museum’s audience across social media with #OnThisDay, #WhatIsIt Wednesday, #WhereIsIt Wednesday, and #FeatureFriday posts. She also promoted events such as the Summer Enrichment Program, Educational Kits, the Preservation Workshop Series, Dino Day, and tours given by teen volunteers. The Museum highlighted its interns for #NationalInternDay on Thursday, July 28. Posts gave an insight on the interns and the projects they are working on at the Museum during the summer. 4 VOLUNTEERS and INTERNS The Gilb Museum currently has 65 volunteers, 45 of which are teens. The Gilb Museum has not taken new adult or teen volunteer applicants for the duration of the summer, since the Museum already is at capacity with volunteers. In July, the Gilb Museum reached a milestone by surpassing 3,000 cumulative volunteer service hours. The Gilb Museum also has six interns during the summer, including two Getty Interns. Education and Public Engagement Getty Intern Armando Smith has been able to learn about the field of Museum Education by teaching sessions at the Summer Enrichment Program. He has also assisted the Museum Education Coordinator in the creation of kits that can be used in the coming months, until January 2023. Academic Intern Mariana Brana from the University of La Verne has completed the Spanish translation of all exhibit panels within the Gilb Museum, as well as several informational pages from the Museum’s website. Museum staff will use these translations and create QR codes to allow Spanish-speaking visitors to be able to read the informational text on the walls in Spanish. Teen Intern Michele Yu has been working to complete a Mandarin translation of the panels in the Museum. She is currently still working on this project. Volunteer hours: July 1 – August 13: 1,563.79 hours FACILITIES As part of one of the Museum’s Capital Improvement Projects (CIP), the staff ordered new shelves for the Museum Education Center’s closet that stores supplies used by the Museum Education Coordinator for programs and events. Public Works helped build and install the shelves. Public Works continues to work on the Carol Libby Garden located outside of the Museum. Plants have now been added to the garden, as well as an irrigation system to water the plants. The dedication ceremony is set to take place from 11:00 am to 1:00 pm on Saturday, September 17. Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley Preservation Workshops L I M I TE D SP A CE R S V P R EQ U I R E D 10:30AM September 3 March 12 Genealogy Workshop Textile Workshop J o in Mu s eu m s taf f in a se r ies o f w o rk sh ops a n d dem o n s tra t ion s o n h ow yo u ca n pr ese r ve yo ur pe r s on a l an d f am il y h is t o ry. Lea r n p r ese rva t ion m e th od s u s ed by mu s eu m p r o f essi on al s a nd se e e xa m ples fro m th e M use um co l le cti o n s. The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum June 25 Photograph Workshop November 5 Paper Workshop Th e G ilb Museum of Arcad ia Heritage Pres ent s: 2 0 2 2 OLD SCHOOL ARCADIA EXHIBIT RECALLING THE DAY: EXHIBIT OPENING Join us as we take a look at the artwork of John F. Martin at the Gilb Museum showcasing past Arcadia businesses and landmarks. Saturday, September 17 at 1:30pm The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, CA 91007 (626)574-5440 www.ArcadiaCA.gov/Museum The Gilb Museum of Arcadia Heritage Presents: September 17, 2022 - January 7, 2023 T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S : October 15 | 1:30pm - 3:30pm J o i n t h e G i l b M u s e u m a s w e c e l e b r a t e t h e M u s e u m 's 2 1 s t A n n i v e r s a r y . E x h i b i t t o u r s a n d B e h i n d -t h e -S c e n e s t o u r s w i l l b e a v a i l a b l e . G e t t h e c h a n c e t o e x p l o r e a r t i f a c t s r a r e l y s e e n b y t h e p u b l i c . T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e 3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7 O p e n T u e s d a y - S a t u r d a y , 1 0 a m -1 2 p m & 1 p m - 4 p m 6 2 6 .5 7 4 .5 4 4 0 | w w w .A r c a d i a c a .g o v /M u s e u m Gilb Museum of Arcadia Heritage Decorate a Red Envelope for a Museum Exhibit! 2023 Stop by the Gilb Museum between October and December to decorate your own red envelope! Decorated red envelopes will be featured in a Lunar Chinese New Year exhibit within the Museum's temporary gallery in January 2023. (All ages welcome to participate!) The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 l www.arcadiaca.gov/Museum Museum@ArcadiaCA.gov Year of th e R a b b i t 亚凯迪亚盖博历史博物馆 为博物馆的 展览装饰⼀ 个红包 2023 在2022年 10 ⽉⾄ 12 ⽉期间前往盖博博物馆，装饰⾃⼰的红包！ 装饰好的红包将于 2023 年 1 ⽉在博物馆临时画廊的农历新年展 览中展出。 （欢迎所有年龄段的⼈参与！） The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 l www.arcadiaca.gov/Museum Museum@ArcadiaCA.gov 兔年 MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, July 6, 2022 CALL TO ORDER – Vice Chair Ginny Blitz called the meeting to order at 5:01 in the Museum Education Center. PLEDGE OF ALLEGIANCE – Vice Chair Ginny Blitz ROLL CALL: Chairperson Pro Tempore Ginny Blitz, Commissioners Billie Tone, Angela Yang- Ayala, Janalee Shimmin, Marilyn Daleo; Director of Library & Museum Services Darlene Bradley; Library Services Manager Pat Smith; Curator Stevy Acevedo; Museum Education Coordinator Brittani Alberto-Shaikh PUBLIC COMMENTS: None ELECTION OF OFFICERS AND APPOINTMENT OF LIAISONS Vice Chair Ginny Blitz brought forth the election of officers by asking for any nominations for Chairperson for 2022-2023. Chairperson: Nomination of Commissioner Tone was moved by Commissioner Daleo, seconded by Commissioner Yang-Ayala, and carried on a voice vote. AYES: Commissioners Shimmin, Blitz, Tone, Daleo, Yang-Ayala NOES: None ABSENT: None Chairperson Pro Tempore: Nomination of Commission Daleo was moved by Commissioner Tone, seconded by Commissioner Yang-Ayala, and carried on a voice vote. AYES: Commissioners Shimmin, Blitz, Tone, Daleo, Yang-Ayala NOES: None ABSENT: None Liaison to the Friends of the Museum: Nomination of Commissioner Shimmin was moved by Commissioner Tone, seconded by Commissioner Daleo, and carried on a voice vote. AYES: Commissioners Shimmin, Blitz, Tone, Daleo, Yang-Ayala NOES: None ABSENT: None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: Commissioner Blitz reported that the Friends of the Museum (FAM) participated in a fundraiser at the VONS Credit Union in El Monte. Commissioner Blitz also attended the Photography Preservation Workshop. Councilmember Verlato reported there was no City Council Meeting on July 5. There is an 8-story, 319-unit complex proposed to be built in Downtown Arcadia on the old Bank of America property. The decision on whether this property will be built will be made at the July 19 council meeting; also on July 19, the proposed charter amendments will be finalized, which will be reflected in the November election. One change will be the language reflecting the change from at-large elections to district elections. There will also be elections in districts 2, 3, and 5. Councilmember Verlato also commented on two lawsuits against the city. The first is for Sho Tay’s term limits. The city filed their opposition yesterday, and a hearing will be held on Wednesday July 13, a decision will be made by July 18. The second lawsuit was filed with the Attorney General but has not moved forward yet. This lawsuit seeks to remove Councilmember Danielson and to remove the amended redistricting map. The Attorney General will decide if this lawsuit will move forward. REPORT FROM THE DIRECTOR Director Bradley welcomed the new commissioners. The City budget was passed and the Museum Education Coordinator position hours were increased from 30 hours to 40 hours per week. The Carol Libby Courtyard is still under construction. The Friends of the Arcadia Historical Society have purchased a memorial bench in memory of Carol Libby for the courtyard. Museum staff attended the Downtown Arcadia Patriotic Festival along with Library staff. Library Services Manager Roger Hiles retirement was effective as of July 1. The classification for this position will be updated from the 2003 edition and then the process of filling this vacancy will begin. The Arcadia Public Library is in the middle of its Summer At Your Library program. REPORT FROM THE CURATOR Curator Acevedo updated the Commission on the Museum. The Getty Interns began working on June 14 and will be working 40 hours per week for ten consecutive weeks. Curatorial and Collections Getty Marrow Intern Audrey Strople is currently working on the Museum’s framed artwork collection. Intern Rebecca Andersen is currently working on the Floretta K. Lauber Collections, which has 2,888 items. Former intern and current adult volunteer Patrick Michael recently completed the 1984 Summer Olympics Collection. Former intern Tola Livesey completed the City of Arcadia newsletters collection. Adult volunteer Deborah Cordano is helping transcribe historic letters and scrapbooks in the Museum’s collection. Intern Michelle Lam is doing an inventory of the Chamber of Commerce Collection. Teen intern Merjan is currently working on the Arcadia High School Band and Music Club Collection and has also been helping Ms. Strople with her oversized artwork project. The Museum received several donations from Commissioners Blitz and Daleo. Stevy Acevedo and Darlene Bradley attended the PTA Honorary Service Luncheon. Ms. Acevedo is also currently working on the City Public Artwork project with Silverlake Conservation. REPORT FROM THE MUSEUM EDUCATION CORDINATOR Museum Education Coordinator Brittani Alberto-Shaikh updated the Commission on the educational kits. The Museum has continued to distribute kits to the public. In May and June, the Museum provided the Cookbooks and Kids Kits, which ended with 256 requests. In May, Ms. Alberto-Shaikh was heavily involved with educational programming at the local elementary and middle school schools. On May 12, she attended all five of Karalee Nakatsuka’s social studies classes at First Avenue Middle School, to talk about the Santa Anita Japanese Assembly Center, and on May 18 participated in Camino Grove Community Day. On May 20, the Gilb Museum hosted 16 third graders from Barnhart Elementary School. On May 24, the Museum hosted all five third grade classes (115 students in total) from Holly Avenue Elementary. Ms. Alberto-Shaikh also conducted one Girl Scout program, for My Family Story with Troop 2881. Museum staff attended the Kiwanis Club Annual Book and Bike Safety Fair on June 4, providing information about the Museum. Ms. Alberto-Shaikh has been working closely with Education and Public Program Getty Marrow Intern Armando Smith on the direction and implementation of the Summer Enrichment Program. Mr. Smith assisted Ms. Alberto-Shaikh with programming in conjunction with joint programming with the Arcadia Community Center. Both taught on the topic of Tongva Native Americans at the Community Center Summer Fun N’ Play programs at Hugo Reid Elementary and Camino Grove Elementary. Ms. Alberto-Shaikh informed the Commission about the volunteer program at the Museum. The Museum currently has 58 volunteers, 43 of which hare teens. The Museum has stopped accepting volunteer applications temporarily because they are currently at capacity. The Gilb Museum has six interns for the duration of the summer, including two Getty Interns. On May 28, Ms. Alberto- Shaikh conducted an in-person Volunteer Orientation for the Museum’s team of teen volunteers. The Museum also launched a new Teen Volunteer Leader program, that will be tasked with more responsibilities than the average volunteer. Each Teen Volunteer Leader had to pass a series of tests, give a Museum tour, and sit for a formal interview with Ms. Alberto-Shaikh and Ms. Acevedo. Between May and June, volunteers completed 1,781.85 volunteer service hours. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of May 4, 2022 Recommended action: Approve Chair Tone moved to approve Consent Calendar Item “a”, which was seconded by Commissioner Shimmin, and carried on a voice vote. AYES: Commissioners Tone, Yang-Ayala, Blitz, Daleo, Shimmin NOES: None ABSENT: None Adjournment Chair Tone adjourned this meeting at 6:00 p.m. on Wednesday, July 7, 2022 to Wednesday, September 7, 2022 at 5:00 p.m. at the Museum Education Center. Approved: Darlene Bradley, Director of Library and Museum Services Prepared by: Brittani Alberto-Shaikh, Museum Education Coordinator