HomeMy WebLinkAboutItem 11h - Accept Huntington Drive Sidewalk Rehabilitation Improvements Project
DATE: September 6, 2022
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Ryan Huey, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY GRIGOLLA & SONS
CONSTRUCTION COMPANY FOR THE HUNTINGTON DRIVE
SIDEWALK REHABILITATION IMPROVEMENTS PROJECT AS
COMPLETE
Recommendation: Approve
SUMMARY
On May 3, 2022, the City Council awarded a contract to Grigolla & Sons Construction
Company in the amount of $86,490 for the Huntington Drive Sidewalk Rehabilitation
Improvements Project, with a 10% contingency. There was one Change Order for the
final quantity adjustments totaling $8,646, just under 10% of the original contract amount.
The terms and conditions of this project have been complied with, and the required work
has been performed to the City’s satisfaction, for a final cost of $95,136. It is
recommended that the City Council accept the project as complete and authorize the final
payment in accordance with the approved contract.
BACKGROUND
The City of Arcadia annually receives Transportation Development Act (“TDA”) Article 3
funds for use on projects that address pedestrian or bicycle accessibility. The City has
historically used the funding for ADA accessible curb ramps and infill sidewalks. The
Huntington Drive Sidewalk Rehabilitation Improvements project is located on the north
side of Huntington Drive from 90 feet east of Sunset Boulevard to and around the corner
at Cortez Road. This segment previously lacked sidewalk and was a missing link between
existing sidewalks on Huntington Drive in both directions, and the sidewalk around the
corner on Cortez Road. This was the last missing portion of sidewalk on Huntington Drive
between Michillinda Avenue and Holly Avenue. The project scope was to remove
obstructions such as wheel-stops, a cluster of palm trees, and a substandard driveway
Huntington Drive Sidewalk Rehabilitation Improvements Project
September 6, 2022
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approach, and construct a new sidewalk, a corner curb ramp, and a driveway approach
to connect the existing sidewalks.
The project was advertised for bids in March 2022, and bids were opened on March 31,
with Grigolla & Sons Construction Company as the qualifying low bidder. A contract in the
amount of $86,490, plus a 10% contingency, was awarded by the City Council on May 3,
2022.
DISCUSSION
Construction began in June 2022 and was completed in July 2022. There was one
Change Order for the final adjustment of quantities, which resulted in a net increase of
$8,646.
The project was originally intended to only install sidewalk where none previously existed.
Prior to the start of construction, the property owner adjacent to the project on the
northwest corner of Huntington Drive and Cortez Road brought to the City’s attention the
uplifted sidewalk and ponding water issues in the gutter caused by the tree roots just
north of the project limits on Cortez Road. Because the new sidewalk would connect
directly into damaged and uplifted sidewalk, it was determined that the adjacent problems
should be addressed with this project for a seamless connection to existing sidewalk and
curb and gutter without further hazards. The contractor agreed to the replacement of
approximately 140 feet of additional sidewalk and curb and gutter, at the contract unit
prices.
Other quantity adjustments within the Change Order included a reduction in the quantity
of curb and gutter removal and replacement on Huntington Drive due to portions being in
good condition. There were also minor quantity adjustments for additional concrete work,
tree removal, asphalt removal, pull box adjustment, and mobilization, and a minor
deduction in landscaping.
As a result of all the adjustments, the final amount is a net increase of $8,646, just under
10% of the contract amount and within the approved contingency. A summary of the
construction contract, with the Change Order, is as follows:
Original Contract: $86,490
Change Order #1 (quantity adjustment) $8,646
Final Total Contract: $95,136
The adjacent property owner was very appreciative of the City’s efforts to install the new
sidewalk and to repair the existing sidewalk hazards to create a comprehensive
neighborhood improvement. The project has been completed to the satisfaction of the
City.
Huntington Drive Sidewalk Rehabilitation Improvements Project
September 6, 2022
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ENVIRONMENTAL ANALYSIS
The City was responsible for evaluating the project under the guidelines of the California
Environmental Quality Act (“CEQA”). It was determined at the project award stage that
the project is Categorically Exempt under Section 15301 – Class 1, Existing Facilities,
and Class 2, Replacement or Reconstruction.
FISCAL IMPACT
The Huntington Drive Sidewalk Rehabilitation Improvements project was budgeted in the
Fiscal Year 2021-22 Capital Improvement Program. The total budget appropriation was
$100,000 in TDA Article 3 funds. The initial contract price was $86,490 plus a 10%
contingency. One Change Order was approved for the adjustment of quantities at a net
increase of $8,646. The total cost of the construction, including the Change Order, is
$95,136. There are sufficient funds in the project budget to cover the construction
contract and no general funds are needed for this project.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Grigolla & Sons
Construction Company for the Huntington Drive Sidewalk Rehabilitation Project as
complete; and authorize the final payment to be made in accordance with the contract
documents.