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HomeMy WebLinkAboutItem 11h - Accept Huntington Drive Sidewalk Rehabilitation Improvements Project DATE: September 6, 2022 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Ryan Huey, Assistant Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GRIGOLLA & SONS CONSTRUCTION COMPANY FOR THE HUNTINGTON DRIVE SIDEWALK REHABILITATION IMPROVEMENTS PROJECT AS COMPLETE Recommendation: Approve SUMMARY On May 3, 2022, the City Council awarded a contract to Grigolla & Sons Construction Company in the amount of $86,490 for the Huntington Drive Sidewalk Rehabilitation Improvements Project, with a 10% contingency. There was one Change Order for the final quantity adjustments totaling $8,646, just under 10% of the original contract amount. The terms and conditions of this project have been complied with, and the required work has been performed to the City’s satisfaction, for a final cost of $95,136. It is recommended that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract. BACKGROUND The City of Arcadia annually receives Transportation Development Act (“TDA”) Article 3 funds for use on projects that address pedestrian or bicycle accessibility. The City has historically used the funding for ADA accessible curb ramps and infill sidewalks. The Huntington Drive Sidewalk Rehabilitation Improvements project is located on the north side of Huntington Drive from 90 feet east of Sunset Boulevard to and around the corner at Cortez Road. This segment previously lacked sidewalk and was a missing link between existing sidewalks on Huntington Drive in both directions, and the sidewalk around the corner on Cortez Road. This was the last missing portion of sidewalk on Huntington Drive between Michillinda Avenue and Holly Avenue. The project scope was to remove obstructions such as wheel-stops, a cluster of palm trees, and a substandard driveway Huntington Drive Sidewalk Rehabilitation Improvements Project September 6, 2022 Page 2 of 3 approach, and construct a new sidewalk, a corner curb ramp, and a driveway approach to connect the existing sidewalks. The project was advertised for bids in March 2022, and bids were opened on March 31, with Grigolla & Sons Construction Company as the qualifying low bidder. A contract in the amount of $86,490, plus a 10% contingency, was awarded by the City Council on May 3, 2022. DISCUSSION Construction began in June 2022 and was completed in July 2022. There was one Change Order for the final adjustment of quantities, which resulted in a net increase of $8,646. The project was originally intended to only install sidewalk where none previously existed. Prior to the start of construction, the property owner adjacent to the project on the northwest corner of Huntington Drive and Cortez Road brought to the City’s attention the uplifted sidewalk and ponding water issues in the gutter caused by the tree roots just north of the project limits on Cortez Road. Because the new sidewalk would connect directly into damaged and uplifted sidewalk, it was determined that the adjacent problems should be addressed with this project for a seamless connection to existing sidewalk and curb and gutter without further hazards. The contractor agreed to the replacement of approximately 140 feet of additional sidewalk and curb and gutter, at the contract unit prices. Other quantity adjustments within the Change Order included a reduction in the quantity of curb and gutter removal and replacement on Huntington Drive due to portions being in good condition. There were also minor quantity adjustments for additional concrete work, tree removal, asphalt removal, pull box adjustment, and mobilization, and a minor deduction in landscaping. As a result of all the adjustments, the final amount is a net increase of $8,646, just under 10% of the contract amount and within the approved contingency. A summary of the construction contract, with the Change Order, is as follows: Original Contract: $86,490 Change Order #1 (quantity adjustment) $8,646 Final Total Contract: $95,136 The adjacent property owner was very appreciative of the City’s efforts to install the new sidewalk and to repair the existing sidewalk hazards to create a comprehensive neighborhood improvement. The project has been completed to the satisfaction of the City. Huntington Drive Sidewalk Rehabilitation Improvements Project September 6, 2022 Page 3 of 3 ENVIRONMENTAL ANALYSIS The City was responsible for evaluating the project under the guidelines of the California Environmental Quality Act (“CEQA”). It was determined at the project award stage that the project is Categorically Exempt under Section 15301 – Class 1, Existing Facilities, and Class 2, Replacement or Reconstruction. FISCAL IMPACT The Huntington Drive Sidewalk Rehabilitation Improvements project was budgeted in the Fiscal Year 2021-22 Capital Improvement Program. The total budget appropriation was $100,000 in TDA Article 3 funds. The initial contract price was $86,490 plus a 10% contingency. One Change Order was approved for the adjustment of quantities at a net increase of $8,646. The total cost of the construction, including the Change Order, is $95,136. There are sufficient funds in the project budget to cover the construction contract and no general funds are needed for this project. RECOMMENDATION It is recommended that the City Council accept all work performed by Grigolla & Sons Construction Company for the Huntington Drive Sidewalk Rehabilitation Project as complete; and authorize the final payment to be made in accordance with the contract documents.