Loading...
HomeMy WebLinkAboutItem 11i - Accept Annual Slurry Seal ProjectAccept Annual Slurry Seal Project September 6, 2022 Page 1 of 3 DATE: September 6, 2022 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Tiffany Lee, Interim P.E., Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY MISSION PAVING AND SEALING, INC. FOR THE FISCAL YEAR 2021-22 ANNUAL SLURRY SEAL PROJECT AS COMPLETE Recommendation: Approve SUMMARY On February 15, 2022, the City Council approved a contract with Mission Paving and Sealing, Inc. in the amount of $534,922.10 for the Fiscal Year 2021-22 Annual Slurry Seal Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $534,922.10. It is recommended that the City Council accept all work performed by Mission Paving and Sealing, Inc. for the Fiscal Year 2021-22 Annual Slurry Seal Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $26,746.11. BACKGROUND The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of approximately 147 miles of roadway within the City. The 2017 Pavement Management Program Update assessed the condition of all City streets and assigned a numerical index between 0 and 100 to indicate the general condition of each pavement section. The Annual Slurry Seal Maintenance Program assists in extending the life expectancy of streets and improves the overall appearance and safety of City streets. This program provides surface maintenance of all City streets and divides the City into eight zones, with one zone being addressed each year. Updates to the plan are conducted regularly to ensure that the program is effective and to identify street segments with unusual wear and tear. Accept Annual Slurry Seal Project September 6, 2022 Page 2 of 3 DISCUSSION On February 15, 2022, the City Council approved a contract with Mission Paving and Sealing, Inc. for the Fiscal Year 2021-22 Annual Slurry Seal Project. The work performed encompassed approximately 17.3 miles of residential and arterial streets and included crack sealing, the application of an emulsified asphalt and sand coating commonly referred to as slurry, and re-striping of street centerlines, stop bars, and pavement markers. This process protects the asphalt pavement surface from weather, restores skid resistance, and provides an aesthetic uplift to the street and neighborhood. During work, it was determined that Encanto Drive from Altura Road to Golden West Avenue would be rehabilitated in the FY 2022-23 Pavement Rehabilitation Project. This resulted in a change order for less Type II slurry seal application needed. Additionally, due to various residents driving on fresh slurry, there was a change order to re-apply Type II slurry seal on a street that had been completed. Furthermore, for safety reasons, additional striping and pavement markers were installed on Portola Road and Golden West Avenue. Below is a description of the contract change orders, which resulted in no net change to the contract. CCO# Description Amount 1. Deletion (38.3 ELT) of Type II Slurry ($7,807.84) 2. Additional (26.0 ELT) of Type II Slurry $5,307.84 3. Additional Striping and Pavement Markers $2,500.00 Total: $0 The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Mission Paving and Sealing, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner. FISCAL IMPACT Funds in the amount of $700,000 have been budgeted in the Fiscal Year 2021-22 Capital Improvement Program for the Annual Slurry Seal Program. The total cost for this Project is $534,922.10. RECOMMENDATION It is recommended that the City Council accept all work performed by Mission Paving and Sealing, Inc. for the Fiscal Year 2021-22 Annual Slurry Seal Project as complete; and Accept Annual Slurry Seal Project September 6, 2022 Page 3 of 3 authorize the final payment to be made in accordance with the contract documents, subject to the retention of $26,746.11.