HomeMy WebLinkAboutItem 11j - Accept Annual Sewer CCTV Inspections ProjectAccept Annual Sewer CCTV Inspections
September 6, 2022
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DATE: September 6, 2022
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Deen Buharie, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY PREMIER PIPE, INC. FOR THE
FISCAL YEAR 2021-22 ANNUAL SEWER CCTV INSPECTIONS AS
COMPLETE
Recommendation: Approve
SUMMARY
On February 15, 2022, the City Council approved a contract with Premier Pipe, Inc. in the
amount of $38,340 for the Fiscal Year 2021-22 Annual Sewer CCTV Inspections. The
terms and conditions of this project have been complied with and the work has been
performed to the satisfaction of the Project Manager for a total project cost of $35,085.99.
This amount reflects the original contract amount of $38,340 minus quantity changes
totaling $3,254.01, or 8.5% less than the original contract amount.
It is recommended that the City Council accept all work performed by Premier Pipe, Inc.
for the Fiscal Year 2021-22 Annual Sewer CCTV Inspections as complete; and authorize
the final payment to be made in accordance with the contract documents, subject to
retention of $1,754.30.
BACKGROUND
In 2006, the State Water Resources Control Board adopted the Waste Discharge
Requirement Program for all public-owned sanitary sewer collection systems in California
with more than one mile of sewer pipeline. Under this program, the City is required to
prepare and implement a Sewer System Management Plan (“SSMP”). The SSMP
identifies routine preventive operation and maintenance activities, including a system for
scheduling regular maintenance and cleaning of the sanitary sewer system. Additionally,
the program requires visual and CCTV inspections of manholes and sewer pipes. The
sewer CCTV inspections provide evidence of the cleaning and maintenance that is
performed as part of the SSMP as well as a record of the condition of the sewer mains
and identification of deficiencies or sections requiring repair. Information collected from
the Sewer CCTV Inspections are used to prioritize sewer pipe segment repairs.
Accept Annual Sewer CCTV Inspections
September 6, 2022
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DISCUSSION
On February 15, 2022, the City Council approved a contract with Premier Pipe, Inc. for
the Fiscal Year 2021-22 Annual Sewer CCTV Inspections. The contractor performed
sewer closed-circuit television inspections of the Arcadia sanitary sewer mains. City
crews worked alongside the contractor to flush and clean sewer mains prior to CCTV
inspection. Based on the data collected from the Sewer CCTV Inspections, the Public
Works Services Department identified sewer pipe segments that need repair. The project
included 30 hours of emergency CCTV inspection call-outs. At the end of the project,
there was a total of $3,254.01 in unused funds. These funds will be returned to the Sewer
Fund balance.
The terms and conditions of this contract have been complied with and the work has been
performed to the satisfaction of the Project Manager. Premier Pipe, Inc. has completed
the work as defined in the project plans and specifications in an efficient and timely
manner.
FISCAL IMPACT
Funds in the amount of $50,000 have been budgeted in the Fiscal Year 2021-22 Capital
Improvement Program for this project. The total cost for the Fiscal Year 2021-22 Annual
Sewer CCTV Inspections is $35,085.99. This amount reflects the original contract amount
of $38,340 minus quantity changes totaling $3,254.01, or 8.5% less than the original
contract amount.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Premier Pipe, Inc.
for the Fiscal Year 2021-22 Annual Sewer CCTV Inspections as complete; and authorize
the final payment to be made in accordance with the contract documents, subject to the
retention of $1,754.30.