HomeMy WebLinkAboutHR Agenda: 09/08/2022CITY OF ARCADIA
Human Resources Commission
Regular Meeting Agenda
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Thursday, September 8, 2022, 5:30 p.m.
Location: Arcadia City Council Chambers
240 West Huntington Drive, Arcadia CA 91066
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accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the Administrative Services Department at (626) 574-5405. Notification 48 hours prior to the
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Tina Lee Rodriguez, Chairperson/Commission Member
Lula Eskander, Chairperson Pro Tem/Commission Member
Kaitlyn Jeong, Commission Member
Michael Rock, Commission Member
H. Sueyen McMahon, Commission Member
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
PUBLIC COMMENTS (5 minute time limit per person)
Any individual wishing to speak before the Human Resources Commission is limited to five
(5) minutes per person, unless waived by the Human Resources Commission. Under the
Brown Act, the Human Resources Commission is prohibited from discussing or taking
Any writings or documents provided to a majority of the Human Resources Commission regarding any item on this agenda will be made
available for public inspection at the Administrative Services office located at 240 W. Huntington Drive, Arcadia, California, during normal
business hours.
action on any item not listed on the posted agenda. The matter may automatically be
referred to staff for appropriate response or action or may be placed on the agenda of a
future meeting.
REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS
REPORTS FROM CITY COUNCIL LIAISON
1. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be
acted on by one roll call vote. There will be no separate discussion of these items unless
members of the Commission, staff, or the public request that a specific item be removed
from the Consent Calendar for separate discussion and action.
a. Approve the Regular Meeting Minutes from August 11 2022
Recommended Action: Approve
2. REGULAR ITEMS
a. Establishment of New Senior Fire Prevention Specialist Classification
Specification and Flexible Staffing Series
Recommended Action: Approve
ADJOURNMENT
The Human Resources Commission will adjourn this meeting to October 13, 2022, 5:30
p.m. in the City Council Chambers located at 240 W. Huntington Drive, Arcadia.
HUMAN RESOURCES COMMISSION
REGULAR MEETING MINUTES
THURSDAY, AUGUST 11, 2022
CALL TO ORDER — Chairperson Jeong called the Regular Meeting to order at 5:30 p.m. in
the City Council Chambers.
PLEDGE OF ALLEGIANCE — Chairperson Kaitlyn Jeong
ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS
PRESENT: Commissioners Jeong, Rodriguez, Eskander, Rock, and McMahon
ABSENT: None
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None
PUBLIC COMMENTS — None
REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None
REPORTS FROM CITY COUNCIL LIAISON — Council Member Michael Danielson thanked the
Human Resources Commission Members for their valued service to the community.
CONSENT CALENDAR
a. Approve the Special Meeting Minutes from June 15 2022.
Recommended Action: Approve
AYES: Commissioners Jeong, Rodriguez, Eskander, Rock, and McMahon
NOES: None
ABSENT: None
2. REGULAR ITEMS
a. Selection of Chairperson and Chairperson Pro Tern for Fiscal Year 2022-23
Recommended Action: Appoint
Chairperson Jeong asked whether there were any nominations for Chairperson.
Commissioner Rock nominated Commissioner Rodriguez. It was seconded by
Commissioner McMahon.
Chairperson Jeong asked whether there were any nominations for Chairperson.
Commissioner Rock nominated Commissioner Eskander. It was seconded by
Commissioner Rodriguez.
The selection of Chairperson Rodriguez and Chairperson Pro Tern Eskander for
Fiscal Year 2022-23 was carried on roll call.
Roll Call:
AYES: Commissioners Jeong, Rodriguez, Eskander, Rock, and McMahon
NOES: None
08/11 /2022
ABSENT: None
b. Revised Classification Specification for Library Services Manager.
Recommended Action: Approve
Library & Museum Services Director Darlene Bradley presented this item. The Library
Services Manager position has not been updated since 2003. Over the last 10 years,
the classification duties have drastically changed by doing more personnel
recruitments, hiring, training, contracts, licensing, and following public sector
procedures, all while managing different sections within the Library. There are two
people who fill the position in the Library and they run the day to day activities of the
Library since the Director position is split between running the Museum and also
running the Library, so the position is also important for succession planning. One of
the revisions to the specification includes a desired background in business or public
administration, as this background is very important for the business part of the job.
Commissioner Rock asked what is meant by the language in the staff report which
states this position will replace furnishings to better serve the community. Library &
Museum Services Director Darlene Bradley stated there was a community needs
assessment in 2015 and the community wanted more seating in the Library. After
school, the Library has 300 or more people, so the Department had to figure out how
to reconfigure the Library with the same space but with more seating.
Commissioner McMahon mentioned the staff report states the incumbent would
perform any one or all of the duties, as assigned, and wanted to know if this means
that if the incumbent performs only one function, they can fill the position. Library &
Museum Services Director Darlene Bradley stated the Library Services Manager
should have the ability to fill marketing/outreach and Library technology. It is not that
the Manager would be doing all job duties at all times, but they should have some
understanding of the innerworkings of the Library as a whole. Human Resources
Administrator Anely Williams clarified that the job classification itself states the Library
Services Manager would be assigned to oversee one or more service/program areas,
as needed. What the Department is hoping to accomplish is to show that, generally,
each Library Services Manager would be overseeing one large Division in the
Department, but where there is opportunity to cross -train or fill-in other areas, the
flexibility was added to the job specification.
Commissioner McMahon stated the Minimum Qualifications section of the job
specification includes language about desirable education or experience and
wondered if it should go somewhere else in the job specification. Human Resources
Administrator Anely Williams clarified that, generally, our job specifications include
desired qualifications in this section so that it does not get lost somewhere else in the
specification. We want to ensure that when people are looking at the job specification,
and their attention is drawn to the minimum qualifications, they will know what is also
desired.
Commissioner McMahon mentioned the specification also includes language about
highly desirable experience working with people with addiction, mental illness, or
homelessness but not many people have that kind of qualification, so by putting this
desired qualification under Minimum Qualifications, it may discourage someone from
08/11/2022
applying. Library & Museum Services Director Darlene Bradley stated that public
libraries have experienced these areas for over 30 years. Librarians do not
traditionally think about these areas, but in public libraries, this is something we are
all well aware of.
It was moved by Commissioner Rock, seconded by Commissioner Jeong, and carried
on roll call to approve the revisions to the Library Services Manager classification
specification.
Roll Call:
AYES: Commissioners Jeong, Rodriguez, Eskander, Rock, and McMahon
NOES: None
ABSENT: None
ADJOURNMENT
Chairperson Rodriguez adjourned the meeting at 5:52 p.m. to Thursday, September 8, 2022,
at 5:30 p.m. in the City Council Chambers located at 240 W. Huntington Drive, Arcadia.
0
Anely Williams
Human Resources Administrator
Tina Lee Rodriguez
Chairperson
08/11 /2022
STAFF REPORT
Fire Department
DATE: September 8, 2022
TO: Members of the Human Resources Commission
FROM: Barry Spriggs, Fire Chief
SUBJECT: ESTABLISHMENT OF NEW SENIOR FIRE PREVENTION SPECIALIST
CLASSIFICATION SPECIFICATION AND FLEXIBLE STAFFING SERIES
Recommendation: Approve
SUMMARY
The Community Risk Reduction Division (CCR) has seen its scope of services evolve and
expand throughout the years. This is due to an unprecedented level of activity in development
and construction within the City of Arcadia. To maintain adequate service levels, the Fire
Department is proposing the creation of a new Senior Fire Prevention Specialist position that
would be part of a flexible staffing series to better fit the Department's needs.
It is recommended that the Human Resources Commission approve the new classification
specification for the aforementioned position to enhance departmental functions and efficiency
and promote staff growth and development.
DISCUSSION
Since 2004, the CCR has seen an increase in both the quantity and complexity of new
construction and fire inspection requirements. The staffing level, however, has not increased
since that period. Additionally, the current staffing structure of the CRR provides limited
opportunities for succession planning and employee development. The establishment of a
Flexible Staffing series to include the existing Fire Prevention Specialist and the newly
proposed Senior Fire Prevention Specialist classification will address these vital elements
within the division. This Flexible Staffing structure will provide opportunities for growth with
the possibility of moving into the higher level position within the series within one to two years,
depending upon their success in the position.
Further, the establishment of the Senior Fire Prevention Specialist is being proposed as an
upgrade to the current Fire Prevention Specialist to aid in supervisory responsibilities, staff
development, and succession planning. Accordingly, the incumbent Fire Prevention Specialist
is expected to assume the new Senior Fire Prevention Specialist position. This position will
possess enhanced qualifications with respect to experience and certification requirements
and will be managed by the Fire Marshal and provide supervision existing Fire Prevention
ESTABLISHMENT OF NEW SENIOR FIRE PREVENTION SPECIALIST CLASSIFICATION
SPECIFICATION AND FLEXIBLE STAFFING SERIES
Page 2 of 2
Aide positions. For job requirements, the Senior Fire Prevention Specialist position will require
a minimum of five years of experience in the field of fire prevention. Certifications for
International Code Council Fire Inspector I, Fire Inspector II, and Fire Plans Examiner will also
be required.
Finally, the recommended changes have been discussed with the Arcadia City Employees'
Association, and they have agreed to the proposed changes.
FISCAL IMPACT
The Senior Fire Prevention Specialist position would be placed at salary range number 71
which starts at $7,048/month to $8,805/month and would result in an increase of
approximately $6,117.54 in Fiscal Year 2022-23. However, the additional cost was addressed
and incorporated into the adopted City of Arcadia's Fiscal Year 2022-23 Operations Budget.
RECOMMENDATION
It is recommended that the Human Resources Commission approve the Fire Department's
new classification specification for a Senior Fire Prevention Specialist position and establish
a Flexible Staffing series to include the existing Fire Prevention Specialist and new Senior
Fire Prevention Specialist.
Concur:
Dominic Lazzaretto, City Manager
Attachment: New Class Specification - Senior Fire Prevention Specialist
CITY OF ARCADIA
SENIOR FIRE PREVENTION SPECIALIST
Under general supervision, to perform a variety of community risk reduction tasks including
fire code enforcement and fire safety education program administration; to inspect construction
projects for compliance with applicable fire and life safety codes and standards; and to train fire
suppression personnel to conduct inspections.
May serve as a lead to lower level employees including: Prioritizing and assigning work, and
training employees on work methods and procedures.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Coordinate and participate in the Community Risk Reduction's safety education activities;
provide training on general safety and risk reductions programs, fire and life safety codes, and
inspection practices.
Develop and deliver community risk reduction educational programs to local schools,
community groups, and members of the general public.
Respond to requests from schools, businesses, organizations and the general public for fire
safety, injury prevention and community preparedness information, literature and materials.
Conduct inspections of buildings and property for fire hazards, efficiency of fire protective
equipment, adequacy of fire exits, and general compliance with fire prevention laws and
standards; advise property owners on the removal of fire hazards; enforce compliance to correct
hazards.
Conduct field inspections of new construction.
Provide technical assistance to contractors, architects, engineers, developers and the public.
Evaluate existing and proposed fire protection systems.
Take appropriate measures to promote and enforce full compliance with fire prevention codes,
ordinances, laws, and regulations.
Issue warnings, notices, and citations.
City of Arcadia
Senior Fire Prevention Specialist Continued Pajze 2 of 4
Supervise and assist in the preparation and maintenance of detailed inspections reports,
technical reports and statistical data.
Provide advice regarding hazardous processes, operations, and hazardous materials
requirements.
Receive and investigate complaints regarding fire violations; recommend corrective actions.
Check and review building plans prior to issuance of permits; review construction and permit
documents in relation to fire prevention laws and codes.
Maintain a variety of records, files and maps related to fire prevention and safety activities and
programs.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Principles and techniques related to fire science particularly in the areas of fire
prevention and fire code enforcement.
Modern principles and practices of fire prevention and suppression.
Principles and techniques used in the development and implementation of community
risk reduction programs.
Fire hazards and the related prevention and abatement methods.
Methods and techniques of building construction.
Principles of water hydraulics.
Chemistry of hazardous materials.
Applicable local, State, and Federal laws, regulations and standards related to
community risk reduction education programs and services.
Occupational hazards and standard safety practices necessary in the area of fire
inspection.
Public relations as related to obtaining cooperation and compliance to regulations and
statutes.
City of Arcadia
Senior Fire Prevention Specialist /Continued) Page 3 of
Skill to:
Operate modern office equipment including computer equipment.
Operate a motor vehicle safely.
Ability to:
Conduct fire inspection and code enforcement work.
Enforce regulations firmly, tactfully, and impartially.
Attend meetings, trainings and conferences to promote the Department's community
safety, injury prevention, wellness, wildfire protection and preparedness programs.
Deal effectively with property owners, managers and the general public in difficult work
situations.
Detect fire hazards and make recommendations on ways to prevent and eliminate fire
hazards.
Properly interpret and make decisions in accordance with laws, regulations and policies.
Use various media, technology, communication and dissemination techniques and
methods to communicate.
Read and interpret blueprints.
Prepare and maintain accurate and complete records.
Prepare clear and concise reports.
Respond to requests and inquiries from the general public.
Observe and record findings during inspections.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing
situations and needs.
Communicate clearly and concisely, both orally and in writing.
City of Arcadia
Senior Fire Prevention Specialist (Continued) Page 4 of 4
Minimum Oualifications:
Experience:
Five years of progressively responsible experience related to community risk reduction,
fire prevention, plan review, and/or inspections experience.
Training:
Bachelor's Degree in a related field.
License or Certificate:
Possession of ICC Fire Inspector I and II, and Fire Plans Examiner certification or
equivalent.
Possession of or ability to obtain PC 832 certification within probationary period.
Possession of CPR Certification issued by the American Red Cross or the American
Heart
Association within probationary period.
Possession of an appropriate, valid driver's license.
Obtain National Incident Management System (NIMS) Certifications IS 700 and IS 800
within six months of appointment.
Obtain Incident Command System (ICS) Certification in ICS 100 and ICS 200 within
six months of appointment.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to sit, stand, walk, run, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 501bs.;
exposure to cold, heat, noise, outdoors, vibration, confining work space, chemicals, explosive
materials, mechanical hazards, and electrical hazards; ability to travel to different sites and
locations; availability for shift work, on -call, and stand-by.
Effective Date: TBD