HomeMy WebLinkAboutLB Agenda: 09/15/22CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, Sept. 15, 2022 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Miriam Carter, Chair
Elizabeth Renfrew, Chair Pro-Tempore
Alice Wang, Trustee
Carlton Seaver, Trustee
Connie Liao, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: July 2022, August 2022
c. Monthly Report Narrative: July-August 2022
d. Financial Report: August 2022
e. RFID Update
f. Staff Reports
Yamada Furniture Purchase
Revised Classification for Library Services Manager
g. Staff Update
h. Policy Manual Updates
i. Gilb Museum of Arcadia Heritage
j. Calendar of activities for Children Services: October 2022
k. Calendar of activities for Adult and Teen Services: September 2022
l. Flyers/articles/attachments
Arcadia History Room Featured Historical Photo: Les Brown Band
Teen Zone
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of July 21, 2022
Recommended action: Approve
b. Approve closing the Library on Saturday 12/24 and Saturday 12/31 respectively
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to October 20, 2022 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
July Fiscal Year to Date July July Average
2022 2022-23 2021-22 2021 2020 2020-22
ACCOUNT SERVICES
Gate count 24,872 24,872 11,982 11,982 0 12,285
Circulation 39,692 39,692 37,705 37,705 19,339 32,245
Adult 10,015 10,015 6,799 6,799 2,799 6,538
Teen 1,857 1,857 1,776 1,776 569 1,401
Juvenile 27,820 27,820 19,861 19,861 6,633 18,105
Digital Collection 4,651 4,651 4,783 4,783 7,780 5,738
In-House Use check-ins 22,741 22,741 4,486 4,486 1,558 9,595
Express Check 17,920 17,920 12,283 12,283 58 10,087
Registrations 316 316 299 299 137 251
Overdues 118 118 47 47 0 55
Reserves 1,737 1,737 2,461 2,461 4,149 2,782
TECHNICAL SERVICES
Materials cataloged 1,057 1,057 527 527 837 807
Materials discarded 1,040 1,040 1,039 1,039 1,568 1,216
Interlibrary loan (ILL) 37 37 28 28 0 22
Bindery 73 73 0 0 51 41
Serials Processed 407 407 447 447 387 414
ADULT SERVICES
Reference questions 2,588 2,588 1,848 1,848 1,215 1,884
Total Reference 1,309 1,309 1,062 1,062 640 1,004
Total Other 1,279 1,279 786 786 575 880
Adult Programs 664434
Views / Participants 321 321 229 229 182 244
Teen Programs 221111
Views / Participants 103 103 61 61 27 64
24/7 Reference email 23 23 40 40 167 77
CHILDREN'S SERVICES
Reference questions 1,634 1,634 1,199 1,199 148 994
Total Reference 1,164 1,164 880 880 59 701
Total Other 470 470 319 319 89 293
Special programs 17 17 12 12 21 17
Views / Participants 891 891 209 209 172 424
Storytime/Class Visits/Scouts 7 7 11 11 9 9
Views / Participants 315 315 271 271 129 238
STATISTICS
Volunteer Hours 827 827 224 224 56 369
Website Visits 8,740 8,740 12,443 12,443 0 7,061
Other Service Point questions 931 931 818 818 1,204 984
REVENUES
Fines & Fees 2,733.96$ 2,733.96$ 797.10$ 797.10$ 522.20$ 1,351.09$
Auditorium -$ -$ -$ -$ -$ -$
Lost books 267.81$ 267.81$ 177.65$ 177.65$ 82.93$ 176.13$
Gifts & grants 500.00$ 500.00$ 55.89$ 55.89$ 25.00$ 193.63$
Passport Services 7,930.00$ 7,930.00$ 4,856.75$ 4,856.75$ -$ 4,262.25$
Total 11,431.77$ 11,431.77$ 5,887.39$ 5,887.39$ 630.13$ 5,983.10$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2022-23
Information & Materials
Management
Program & Collection
2020: no website stats available; numbers reflect partial closure for covid; curbside in effect.
2021: technical issues with gate resulted in lower count.
August Fiscal Year to Date August August Average
2022 2022-23 2021-22 2021 2020 2020-22
ACCOUNT SERVICES
Gate count 28,805 53,677 29,307 17,325 0 15,377
Circulation 40,390 80,082 80,008 42,303 16,883 33,192
Adult 10,091 20,106 13,938 7,139 2,323 6,518
Teen 1,873 3,730 3,293 1,517 480 1,290
Juvenile 28,426 56,246 41,110 21,249 5,599 18,425
Digital Collection 4,347 8,998 9,286 4,503 7,063 5,304
In-House Use check-ins 21,088 43,829 12,381 7,895 1,418 10,134
Express Check 11,424 29,344 25,724 13,441 67 8,311
Registrations 468 784 625 326 185 326
Overdues 167 285 117 70 58 98
Reserves 1,801 3,538 4,897 2,436 6,719 3,652
TECHNICAL SERVICES
Materials cataloged 1,213 2,270 1,451 924 916 1,018
Materials discarded 1,265 2,305 2,819 1,780 1,671 1,572
Interlibrary loan (ILL) 44 81 28+30 30 0 25
Bindery 0 73 24 24 0 8
Serials Processed 431 838 889 442 413 429
ADULT SERVICES
Reference questions 2,552 5,140 4,190 2,342 1,265 2,053
Total Reference 1,365 2,674 2,255 1,193 768 1,109
Total Other 1,187 2,466 1,935 1,149 497 944
Adult Programs 1 78433
Views / Participants 8 329 309 80 189 92
Teen Programs 9 112103
Views / Participants 363 466 246 185 0 183
24/7 Reference email 84 107 71 31 42 52
CHILDREN'S SERVICES
Reference questions 1,794 3,428 2,286 1,087 258 1,046
Total Reference 1,413 2,577 1,695 815 86 771
Total Other 381 851 591 272 84 246
Special programs 01712000
Views / Participants 0891209000
Storytime/Class Visits/Scouts2 911001
Views / Participants 68 383 271 0 0 23
STATISTICS
Volunteer Hours 505 1,332 480 256 43 268
Website Visits 7,373 16,113 23,328 10,885 10,714 9,657
Other Service Point questions 1,167 2,098 1,830 1,012 1,081 1,087
REVENUES
Fines & Fees 2,756.77$ 5,490.73$ 2,827.90$ 2,030.80$ 1,534.75$ 2,107.44$
Auditorium -$ -$ -$ -$ -$ -$
Lost books 285.58$ 553.39$ 641.19$ 463.54$ 53.88$ 267.67$
Gifts & grants 2,551.50$ 3,051.50$ 2,055.89$ 2,000.00$ 20.00$ 1,523.83$
Passport Services 8,930.00$ 16,860.00$ 8,626.75$ 3,770.00$ -$ 4,233.33$
Total 14,523.85$ 25,955.62$ 14,151.73$ 8,264.34$ 1,608.63$ 8,132.27$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2022-23
Information & Materials
Management
Program & Collection
2020: no website stats available; numbers reflect partial closure for covid; curbside in effect.
2021: technical issues with gate resulted in lower count.
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ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – JULY & AUGUST 2022
Highlights: The most successful Summer at Arcadia Public Library
since the COVID pandemic began concluded at the end of July. The
program ended with a total of 137 adults (reading for 134,242
minutes), 64 teens (reading for 54,933 minutes), and 1,122 children
(reading for 515,151 minutes). The children’s total represented a 28
percent increase from last year. Adults and teens earned virtual
raffle tickets for minutes read. Adult winners were awarded gift
certificates for the Arboretum, Mt. Lowe Brewery, or Yoshan Tea.
Teens won a smartphone photo printer pack or a mini projector; to
encourage active reading, teens could win $10 gift cards which were
raffled on a weekly basis. Participants in the Children’s version of
Summer at Arcadia Public Library earned prizes for how many
minutes they read, enjoyed amazing performers, weekly story times,
and special weekly activities. Participants in the Library’s summer
reading program for youth (entering 6th to 8th grades) completed various activities to earn small
rewards as well as entries into drawings for prizes of their choosing, including $25 Amazon gift
cards, 168-piece art sets, mini video
projection system, and a Cuisinart Ice Cream
Maker. Twenty winners were selected,
contacted, and picked up their prizes
throughout August. The prizes and
performers are generously funded by the
Friends of the Arcadia Public Library. The
Friends of the Library have partnered with
Discovery Books to help clear out the
backlog of books that are not selling. More
than 40 boxes of donations arrived over one
weekend in July, prompting a temporary halt on accepting new donations at least through the end
of August. On August 27, the Friends held
a book sale in the Auditorium, making
room for potential new donations in the
future and raising almost $400 for the
Friends of the Library. Staff reviewed the
Policy Manual for any updates, additions,
and irrelevant items: these changes will
July Activity
Visitors: 24,872
Holds Processed: 1,737
Physical Items Checked Out: 41,385
eBooks/Audiobooks/Magazines
Downloaded: 4,651
Programs/Attendance: 32/1,598
Passports Issued: 203
August Activity
Visitors: 28,805
Holds Processed: 1,801
Physical Items Checked Out: 41,870
eBooks/Audiobooks/Magazines
Downloaded: 4,447
Programs/Attendance: 12/439
Passports Issued: 238
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be reviewed at the September Library Board meeting. Staff also reviewed City retention policies
and procedures and shared this information with staff who are directly involved in retained
materials. The City’s retention policy does not cover some of the library’s documents, such as
library card applications or electronic patron records, so this was researched, and
recommendations made to the City Clerk’s office.
Adult Programs, Classes, Technology Literacy, and Events: In addition to the Summer at
Arcadia Public Library, staff kicked off a Walking Book Club for adults that continued through July.
To beat the heat, patrons met at 9 a.m. every other Saturday and walked a one-mile loop
discussing books all the way. Patrons watched and discussed King of Peking at The Movies You
Missed in July; the program was on break in August. Bookish met at the end of July to discuss
Secondhand, by Adam Minter and in late August to discuss The Art Forger, by B.A. Shapiro. Staff
filmed a video covering free photo and icon resources that received 90 views. This topic is
especially important for entrepreneurs and students who need access to copyright free images.
Adult Services staff continued work on the Memory Lab grant, putting the finishing touches on the
computer lab, developing instructional videos and booklets, promoting the service to the public,
and generally preparing to open in early September.
Teen Programing: In addition to tracking the time they
spent reading during Summer at Arcadia Public Library,
teens were encouraged to participate in the Arcadia
Scavenger Hunt Challenge. Teens formed teams and took
photos throughout Arcadia of pre-selected locations, things,
and activities, and submitted them on social media using
#summeratAPLTeens. The team that earned the most
points for finding the most items on the list and submitting
the most creative photos won a $50 Amazon gift card!
Scavenger Hunters submitted 32 photos. Teen Zone
resumed with the start of the new 2022/ 2023 school year.
This year the library offered extended hours, from 3:30-6:00
p.m. Staff provided a full training to all Teen Zone volunteers.
Children’s Programming and Services: All weekly
children’s events offered during the summer included a
reading element. To encourage children to take part in the library’s reading program and log their
time spent reading, Children’s Services staff distributed “Reading Boost” coupons to weekly
program attendees redeemable for 20 reading minutes: 141 coupons and 2,820 reading minutes
were redeemed throughout June and July. Children who logged 700 reading minutes, as well as
children who were selected for their weekly “Travelers of the Week” participation, were given 375
free paperback books. During the final week of the summer reading program, Children’s Services
staff distributed surveys to families and received supportive sentiments as well as helpful
responses about their summer experiences:
“The Library Summer program was very enjoyable. Thank you so much for working so hard
to put everything together for everybody to enjoy,”
“Kept both my twins’ attention, they were both excited to go.”
“Introduce more programs for kids under 2 years.”
“Please have more outdoor activities and also, if possible, try to add online registration
option.”
3
Staff will review the 58 submitted surveys and assess how
best to incorporate the feedback into next year’s summer
program planning. Noteworthy Puppets presented "Sherlock
Homerun: A Whodunit Puppet Musical:” 179 children and their
families attended the two puppet shows. Pacific Animal
Productions presented live animals (including an alligator,
iguana, chinchilla, and guinea pig) for 268 attendees to see,
touch, and learn about. Both shows were funded by
contributions from the Friends of the Arcadia Public Library.
Backyard Adventures attendees took part in weekly themed
activities and crafted mini sail boats, participated in a water
relay, made dinosaur hats, went on a moon rock hunt,
produced batches of dirt
slime, participated in a bird
watching adventure and
much more. Teen volunteers
helped considerably with the
program as well as five Girl
Scouts who contributed their
time. Other weekly programs included the Books and Building
Blocks program in which staff read themed books for children
to then use as inspiration to
play and build using LEGO pieces. There were seven early
literacy programs with 315 children and their families in
attendance. This year’s weekly summer programs provided
children and their families the opportunity to have fun, but also to
meet and interact with other children their age and encourage
social and emotional learning and development along the way.
The programs also provided
caregivers the opportunity to
network and engage. Youth,
ages 10-14, attended weekly Middle Wednesday programs and
took part in various activities, including an Uno Tournament and
Amazing Race challenge. All participants were given a small
prize and weekly challenge winners received gift cards. The
Children’s Services Senior Library Technician and the part-time
Library Technician I hosted two Family Storytime programs for
67 children (ages 4-7 years) and their family members. Staff utilized their training to plan, prepare,
present, and assess the story time programs.
Customer Services: Passport Services processed 203 passports in July and 238 in August.
Information Systems Services’ team of three Computer Aides and ISS Supervisor answered more
than 255 computer/technical questions from patrons; assisted the public with 902 public computer
sessions, 855 print jobs, and the use of the Microfiche station, public copiers, and the public Wi-
Fi network in July. In August, this team answered more than 344 computer/technical questions
from patrons; assisted the public with 678 public computer sessions, 1,172 print jobs, and the use
of the Microfiche station, public copiers, and the public Wi-Fi network. In addition, ISS supervisor
provided technical support for the memory lab equipment and the RFID project. He also helped
troubleshoot the Integrated Library System (Koha) upgrade changes that adversely impact
cataloging and acquisitions. It has now been fixed to be less cumbersome.
4
Collections: Orders for new materials reappeared with the start of the new fiscal year. It was not
uncommon to see 6-8 boxes of new books being delivered. The total number of items cataloged
this month reflects the increase in materials received. However, Baker & Taylor, the primary
supplier for library materials, was hit by a ransomware attack which shut down their servers. As
a result, Library staff could not order materials. As of mid-August, the Library has been without
access to this service with no end yet in sight. Currently, we have enough adult materials to last
3-4 weeks, although best sellers and in-demand items will have to be acquired from either
Amazon or Vroman’s in the short term. Children’s materials have been received in fewer numbers.
The Authority Database projects continue. There were fewer discards this month as public service
staff was heavily involved in the Summer at Your Library program. Staff completed the bulk of the
work on opening Fiscal Year 2021-22. Requisitions for open purchase orders were filed with
Finance and new QuickBooks accounts and Excel files were opened for internal tracking of
expenditures. Cataloging and Acquisitions staff received training in tagging items with the new
RFID tags. Moving forward, all Adult and Teen materials and Adult DVDs will be tagged before
leaving Cataloging and Acquisition Services. This will include all new materials, items returning
from the bindery, items needing new packaging/cases, and so on.
Facilities and Technology: The Airtame machine the Study Room 1 is being utilized more and
more by patrons. Most patrons use the machine to share their screen. One patron used the
Airtame screensharing function to cast inspirational messages to motivate her work session. The
RFID Task Force team have been meeting weekly to provide an update in progress made with
tagging and encoding. The FE Technologies project manager also meets with this group every
other week providing and receiving updates as well. Tagging continues: In both July and August,
Account Services staff tagged for over 122 hours, and tagged 22,050 and 22,208 items
respectively. In August, Account Services encoded 12,010 items over 53 hours, while Adult and
Teen Services made rapid progress encoding items that had been previously tagged. They
incorporated teen volunteers into the tagging process, which increased the amount of time that
could be devoted to the project. ISS continues to work with City IT for file server data migration.
There was an issue migrating the museum data to the new server. File permissions are being
worked on to migrate the library data. Staff and the FE technician conducted a walk-through to
review technical requirements for the RFID system. His recommendations were sent to the project
coordinator and were discussed by the RFID Task Force in August. The 3D printer was offline
due to display errors. Some parts were replaced, and it is now back in service. ISS also continues
to check library department web pages by adding new content and fixing broken links. In July, the
Library catalog system, Koha, was upgraded to a newer edition. The upgrade fixed some things
but made it more difficult for Cataloging and Acquisitions when cataloging items. Staff has been
in contact with ByWater Solutions, the third-party contractor that handles the Koha system, to see
if these problems can be fixed. The library’s cooling tower stopped cooling the water, so a new
baffle was ordered and installed. Unfortunately, the control board also needs to be replaced so
the temperature is warmer than normal in various parts of the building. It is being given a high
priority in the next couple of months, but money must first be secured, parts ordered, and then
installed. The library received its first brand new microfilm/form machine in more than 20 years.
The old machine could no longer be fixed, and microfilm is still in demand, especially for those
researching historical information at the local level. City Council approved the library’s request for
30 new study carrels that will ring the adult, teen, and international language area.
Staffing/Training: Aide interviews were held during the last week in July. The first conditional
offer was declined because the applicant wanted more hours than the library was able to offer,
while the second candidate is working her way through the screening process. The Aide list is
now exhausted, and a new recruitment will need to begin once again as there are still six unfilled
positions. Aide Candace Maish left at the end of July to return to teaching and Librarian Melissa
5
Camaiore left in August for a position at a local college. Children’s Services part-time Library
Technician I, Linda Dang, began cross-training in Adult Services. She has received procedural
training to staff the Information Desk for one hour every other week. The new teen Librarian,
Claudia Arroyo, started in July. She comes from San Bernardino County Library with experience
in programming and specifically teen programming. A new Adult Services Librarian, Melissa
Maldonado, started at the end of August. She previously worked for the library as a Tech Aide.
The 2003 Library Services Manager job description was revised, updated, and approved by both
the Human Resources Commission and the City Council in mid-August. Human Resources will
now create a job flyer and open the position for recruitment. A recruitment for a substitute pool for
the Library and for the Museum have also been requested. This substitute pool would be able to
fill in when there are vacancies on staff. A recruitment for the library position hasn’t been done for
more than ten years, and a recruitment for the Museum has never been done before.
Community Outreach/Collaboration/Volunteers: During June and July the 42 Children’s
Services teen summer volunteers contributed 876.75 service hours. They distributed prizes to
children, prepared program crafts, contributed programming ideas, staffed activity stations,
helped with program set up and take down, and worked on the Accelerated Reader book labeling
project. During their final week, the volunteers wrote notes to fellow volunteers and staff: “Thank
you all for the amazing experience and all the fun that I have working with you all! I had a lot of
fun this summer.” “I really enjoyed working at the prize table this summer.” “This summer was a
W! I would probably have been home all summer if it wasn’t for this.”
Two new adult volunteers, Eugene and Kristie, started learning how to tag and encode items.
Volunteers will be paired with a staff member until staff is confident that they are able to proceed
alone. Library and Museum Services staff participated in the Downtown Arcadia Patriotic Festival.
It was a very well-attended community event and a great opportunity for both the Library and
Museum staff to provide information about upcoming events and services, especially as some still
did not realize the library is open to the public. Staff also attended the majority of the City Concerts
at City Hall. This was a great opportunity for more Library staff to participate in outreach events
in the community. The Director presented an overview of happenings at the Library to the Arcadia
Host Lion’s Club at their monthly meeting in July. The Arcadia Host Lion’s Club presented a $500
check to be used for large print materials, further expanding both the adult and juvenile large print
6
collections. The Director also attended the 2022-23 Installation Ceremony for the incoming co-
presidents of the Arcadia Chinese Association in early August. The Library hosted a City of Hope
Blood Drive, thus providing an opportunity for the community to donate, especially in summer,
when donations are lower. Children’s Services staff attended Foothill Unity Center’s Back to
School Event and distributed Library resource handouts to families as well as small giveaways.
Children’s Services staff took part in two professional development trainings, including From
Diversity to Inclusion: How to Audit Your Collection and Why as well as Good Kids, Bad Behaviors:
What to Do About Unruly Young People in the Library. Administration staff attended the Museum
Commission meeting and served on an interview panel for Azusa Public Library.
Marketing and Publicity: The Library’s Something for Everyone at Your Library and Something
for Everyone at Your Virtual Library brochures were updated with the latest library information,
just in time to be made available for back-to-school students and their families. The cost of paper
for the Fall Peacock Buzz, which provides information on Library, Museum, and Recreation
activities, skyrocketed recently, so it will only be available online. Postcards with a QR Code to
the online Peacock Buzz have been mailed to all residents and the library has made the postcards
available at the public service desks. Adult and Teen Services created the following displays in
July: Homesteading, Baseball, Travel, Fishing, and Teen Graphic novels. In August, Adult and
Teen Services offered displays on Adult Manga, Music Biographies, Space/Universe, Young Adult
Back-to-School Books, and books on getting organized. The bulletin board continued to highlight
Summer at Arcadia Public Library program in July and switched to a “Welcome Back” theme in
August. Children’s book displays for July and August featured the Great Outdoors, including
Activities, Deserts, Mountains, and the Ocean.
PENTAMATION ENTERPRISES INC.PAGE NUMBER: 1
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 527,400.00 .00 .00 32,891.71 494,508.29 6.24
4013 VACATION PAY OFF .00 .00 .00 24,038.99 -24,038.99 .00
4014 VACATION SELL BACK 1,500.00 .00 .00 .00 1,500.00 .00
4015 ALLOWANCES 1,600.00 .00 .00 73.84 1,526.16 4.62
4017 TAXABLE LIFE/AUTO .00 .00 .00 399.96 -399.96 .00
4021 LONGEVITY PAY 6,800.00 .00 .00 420.28 6,379.72 6.18
4032 PART-TIME NON-PERS 22,500.00 .00 .00 1,266.79 21,233.21 5.63
4241 P.E.R.S 124,500.00 .00 .00 7,231.84 117,268.16 5.81
4242 NON-PERSABLE COMPENSATIO 2,300.00 .00 .00 123.76 2,176.24 5.38
4244 MEDICAL/DENTAL INSURANCE 66,600.00 .00 .00 7,056.13 59,543.87 10.59
4245 LONG TERM DISABILITY 400.00 .00 .00 26.52 373.48 6.63
4247 LIFE INSURANCE 1,400.00 .00 .00 150.50 1,249.50 10.75
4250 FICA/HOSPITAL INSURANCE 8,000.00 .00 .00 841.10 7,158.90 10.51
4299 VACANCY RATE -22,000.00 .00 .00 .00 -22,000.00 .00
TOTAL SALARIES & BENEFITS 741,000.00 .00 .00 74,521.42 666,478.58 10.06
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 7,000.00 92.66 .00 92.66 6,907.34 1.32
5115 PROGRAM EXPENSES 6,800.00 .00 .00 .00 6,800.00 .00
5125 PRINT SHOP 11,400.00 1,019.25 3,842.25 1,019.25 6,538.50 42.64
5230 BUILDING AND GROUNDS 18,000.00 1,584.75 .00 1,648.67 16,351.33 9.16
TOTAL SUPPLIES 43,200.00 2,696.66 3,842.25 2,760.58 36,597.17 15.28
1ST SUBTOTAL-6000 OPERATING EXPENSES
6160 CONTRACT SERVICES 299,300.00 24,772.62 89,248.21 44,964.78 165,087.01 44.84
6210 TELEPHONE 23,500.00 622.26 .00 229.86 23,270.14 .98
6310 MILEAGE 300.00 .00 .00 .00 300.00 .00
6505 GENERAL LIABILITY 74,800.00 .00 .00 6,233.33 68,566.67 8.33
6507 WORKERS’ COMPENSATION 49,900.00 .00 .00 4,158.32 45,741.68 8.33
6611 ELECTRIC 150,400.00 19,505.52 .00 19,505.52 130,894.48 12.97
6612 GAS 11,000.00 196.68 .00 196.68 10,803.32 1.79
6614 WATER 1,200.00 .00 .00 .00 1,200.00 .00
6730 OFFICE EQUIPMENT 3,500.00 .00 .00 .00 3,500.00 .00
6750 VEHICLE MAINTENANCE 2,200.00 .00 .00 .00 2,200.00 .00
6751 VEHICLE FUEL USAGE 300.00 .00 .00 53.96 246.04 17.99
6752 VEHICLE 3RD PARTY SVC 400.00 .00 .00 .00 400.00 .00
6760 BUILDING REPAIR & MAINT 12,000.00 558.00 .00 558.00 11,442.00 4.65
6930 MEMBERSHIP & PUBLICATION 6,500.00 4,357.00 .00 4,357.00 2,143.00 67.03
6940 OFFICIAL MEETINGS 3,200.00 .00 .00 .00 3,200.00 .00
6970 TRAINING 6,700.00 .00 .00 .00 6,700.00 .00
6971 TUITION REIMBURSEMENT 4,200.00 .00 .00 .00 4,200.00 .00
6977 EMPLOYEE SUPPORT 1,100.00 .00 .00 .00 1,100.00 .00
TOTAL OPERATING EXPENSES 650,500.00 50,012.08 89,248.21 80,257.45 480,994.34 26.06
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 77,700.00 .00 .00 .00 77,700.00 .00
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-7000 MISCELLANEOUS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
TOTAL MISCELLANEOUS 77,700.00 .00 .00 .00 77,700.00 .00
TOTAL LIBRARY-ADMIN 1,512,400.00 52,708.74 93,090.46 157,539.45 1,261,770.09 16.57
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 58,900.00 .00 .00 4,537.77 54,362.23 7.70
4021 LONGEVITY PAY .00 .00 .00 42.02 -42.02 .00
4032 PART-TIME NON-PERS 50,500.00 .00 .00 3,111.24 47,388.76 6.16
4241 P.E.R.S 13,100.00 .00 .00 1,014.06 12,085.94 7.74
4244 MEDICAL/DENTAL INSURANCE 6,700.00 .00 .00 1,069.32 5,630.68 15.96
4245 LONG TERM DISABILITY 100.00 .00 .00 8.84 91.16 8.84
4247 LIFE INSURANCE 100.00 .00 .00 8.76 91.24 8.76
4250 FICA/HOSPITAL INSURANCE 1,600.00 .00 .00 112.33 1,487.67 7.02
4299 VACANCY RATE -3,900.00 .00 .00 .00 -3,900.00 .00
TOTAL SALARIES & BENEFITS 127,100.00 .00 .00 9,904.34 117,195.66 7.79
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 1,300.00 .00 .00 .00 1,300.00 .00
TOTAL SUPPLIES 1,300.00 .00 .00 .00 1,300.00 .00
1ST SUBTOTAL-6000 OPERATING EXPENSES
6730 OFFICE EQUIPMENT 3,900.00 .00 .00 .00 3,900.00 .00
TOTAL OPERATING EXPENSES 3,900.00 .00 .00 .00 3,900.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 8,300.00 .00 .00 .00 8,300.00 .00
TOTAL MISCELLANEOUS 8,300.00 .00 .00 .00 8,300.00 .00
TOTAL LIBRARY-INFORMATION SYS 140,600.00 .00 .00 9,904.34 130,695.66 7.04
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES .00 .00 .00 184.56 -184.56 .00
4032 PART-TIME NON-PERS 112,400.00 .00 .00 3,645.60 108,754.40 3.24
4250 FICA/HOSPITAL INSURANCE 1,600.00 .00 .00 55.54 1,544.46 3.47
4299 VACANCY RATE -3,400.00 .00 .00 .00 -3,400.00 .00
TOTAL SALARIES & BENEFITS 110,600.00 .00 .00 3,885.70 106,714.30 3.51
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 700.00 .00 .00 .00 700.00 .00
TOTAL SUPPLIES 700.00 .00 .00 .00 700.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 300.00 .00 .00 .00 300.00 .00
TOTAL MISCELLANEOUS 300.00 .00 .00 .00 300.00 .00
TOTAL LIBRARY-SHELVING MGMT 111,600.00 .00 .00 3,885.70 107,714.30 3.48
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 256,700.00 .00 .00 21,728.03 234,971.97 8.46
4021 LONGEVITY PAY 2,200.00 .00 .00 168.08 2,031.92 7.64
4032 PART-TIME NON-PERS 50,200.00 .00 .00 4,321.93 45,878.07 8.61
4241 P.E.R.S 57,700.00 .00 .00 4,551.43 53,148.57 7.89
4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 9,435.92 50,664.08 15.70
4245 LONG TERM DISABILITY 500.00 .00 .00 53.04 446.96 10.61
4247 LIFE INSURANCE 300.00 .00 .00 52.56 247.44 17.52
4250 FICA/HOSPITAL INSURANCE 4,500.00 .00 .00 401.02 4,098.98 8.91
4299 VACANCY RATE -13,000.00 .00 .00 .00 -13,000.00 .00
TOTAL SALARIES & BENEFITS 419,200.00 .00 .00 40,712.01 378,487.99 9.71
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 4,000.00 .00 .00 .00 4,000.00 .00
TOTAL SUPPLIES 4,000.00 .00 .00 .00 4,000.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 25,500.00 .00 .00 .00 25,500.00 .00
TOTAL MISCELLANEOUS 25,500.00 .00 .00 .00 25,500.00 .00
TOTAL LIBRARY-ACCOUNT SERVICE 448,700.00 .00 .00 40,712.01 407,987.99 9.07
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015605 LIBRARY-CHILDREN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 314,600.00 .00 .00 22,331.11 292,268.89 7.10
4011 SPECIALIST PAY 1,000.00 .00 .00 80.00 920.00 8.00
4021 LONGEVITY PAY 4,400.00 .00 .00 336.20 4,063.80 7.64
4241 P.E.R.S 75,300.00 .00 .00 5,368.32 69,931.68 7.13
4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 6,568.23 46,931.77 12.28
4245 LONG TERM DISABILITY 500.00 .00 .00 35.36 464.64 7.07
4247 LIFE INSURANCE 300.00 .00 .00 35.04 264.96 11.68
4250 FICA/HOSPITAL INSURANCE 4,600.00 .00 .00 336.98 4,263.02 7.33
4299 VACANCY RATE -13,600.00 .00 .00 .00 -13,600.00 .00
TOTAL SALARIES & BENEFITS 440,600.00 .00 .00 35,091.24 405,508.76 7.96
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,200.00 121.13 .00 121.13 3,078.87 3.79
5115 PROGRAM EXPENSES 1,100.00 .00 .00 .00 1,100.00 .00
TOTAL SUPPLIES 4,300.00 121.13 .00 121.13 4,178.87 2.82
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 63,000.00 .00 .00 .00 63,000.00 .00
6923 ELECTRONIC RESOURCES 16,800.00 .00 .00 2,994.00 13,806.00 17.82
TOTAL OPERATING EXPENSES 79,800.00 .00 .00 2,994.00 76,806.00 3.75
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 49,000.00 .00 .00 .00 49,000.00 .00
TOTAL MISCELLANEOUS 49,000.00 .00 .00 .00 49,000.00 .00
TOTAL LIBRARY-CHILDREN 573,700.00 121.13 .00 38,206.37 535,493.63 6.66
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015607 LIBRARY-TECHNICAL
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 328,600.00 .00 .00 25,214.07 303,385.93 7.67
4020 STABILITY PAY 500.00 .00 .00 .00 500.00 .00
4021 LONGEVITY PAY 6,600.00 .00 .00 546.38 6,053.62 8.28
4241 P.E.R.S 80,000.00 .00 .00 6,148.61 73,851.39 7.69
4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 7,437.35 46,062.65 13.90
4245 LONG TERM DISABILITY 500.00 .00 .00 44.20 455.80 8.84
4247 LIFE INSURANCE 300.00 .00 .00 43.80 256.20 14.60
4250 FICA/HOSPITAL INSURANCE 4,900.00 .00 .00 263.72 4,636.28 5.38
4299 VACANCY RATE -14,200.00 .00 .00 .00 -14,200.00 .00
TOTAL SALARIES & BENEFITS 460,700.00 .00 .00 39,698.13 421,001.87 8.62
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 16,600.00 239.59 .00 279.64 16,320.36 1.68
TOTAL SUPPLIES 16,600.00 239.59 .00 279.64 16,320.36 1.68
1ST SUBTOTAL-6000 OPERATING EXPENSES
6921 BIBLIOGRAPHIC UTILITIES 40,500.00 31,595.81 .00 31,595.81 8,904.19 78.01
6922 LIBRARY MATERIALS 9,000.00 96.70 .00 96.70 8,903.30 1.07
TOTAL OPERATING EXPENSES 49,500.00 31,692.51 .00 31,692.51 17,807.49 64.03
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 49,600.00 .00 .00 .00 49,600.00 .00
TOTAL MISCELLANEOUS 49,600.00 .00 .00 .00 49,600.00 .00
TOTAL LIBRARY-TECHNICAL 576,400.00 31,932.10 .00 71,670.28 504,729.72 12.43
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015608 LIBRARY-ADULT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 392,000.00 .00 .00 24,943.39 367,056.61 6.36
4011 SPECIALIST PAY 1,000.00 .00 .00 80.00 920.00 8.00
4014 VACATION SELL BACK 800.00 .00 .00 .00 800.00 .00
4021 LONGEVITY PAY 5,500.00 .00 .00 420.28 5,079.72 7.64
4241 P.E.R.S 92,900.00 .00 .00 5,966.59 86,933.41 6.42
4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 7,172.17 52,927.83 11.93
4245 LONG TERM DISABILITY 500.00 .00 .00 35.36 464.64 7.07
4247 LIFE INSURANCE 300.00 .00 .00 35.04 264.96 11.68
4250 FICA/HOSPITAL INSURANCE 5,800.00 .00 .00 353.86 5,446.14 6.10
4299 VACANCY RATE -16,800.00 .00 .00 .00 -16,800.00 .00
TOTAL SALARIES & BENEFITS 542,100.00 .00 .00 39,006.69 503,093.31 7.20
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,300.00 .00 .00 .00 3,300.00 .00
5115 PROGRAM EXPENSES 1,000.00 12.29 .00 12.29 987.71 1.23
TOTAL SUPPLIES 4,300.00 12.29 .00 12.29 4,287.71 .29
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 147,100.00 18,742.03 .00 19,378.89 127,721.11 13.17
6923 ELECTRONIC RESOURCES 107,600.00 6,206.56 .00 6,206.56 101,393.44 5.77
TOTAL OPERATING EXPENSES 254,700.00 24,948.59 .00 25,585.45 229,114.55 10.05
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 47,900.00 .00 .00 .00 47,900.00 .00
TOTAL MISCELLANEOUS 47,900.00 .00 .00 .00 47,900.00 .00
TOTAL LIBRARY-ADULT 849,000.00 24,960.88 .00 64,604.43 784,395.57 7.61
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015640 PASSPORT PROCESSING
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4032 PART-TIME NON-PERS 57,900.00 .00 .00 2,913.41 54,986.59 5.03
4241 P.E.R.S .00 .00 .00 -1.78 1.78 .00
4250 FICA/HOSPITAL INSURANCE 800.00 .00 .00 42.25 757.75 5.28
4299 VACANCY RATE -1,800.00 .00 .00 .00 -1,800.00 .00
TOTAL SALARIES & BENEFITS 56,900.00 .00 .00 2,953.88 53,946.12 5.19
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 9,000.00 211.33 .00 211.33 8,788.67 2.35
TOTAL SUPPLIES 9,000.00 211.33 .00 211.33 8,788.67 2.35
TOTAL PASSPORT PROCESSING 65,900.00 211.33 .00 3,165.21 62,734.79 4.80
TOTAL GENERAL FUND 4,278,300.00 109,934.18 93,090.46 389,687.79 3,795,521.75 11.28
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10
DATE: 09/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 09:52:06 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 2/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-619 EQUIPMENT REPLACEMENT
FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN
1ST SUBTOTAL-8000 CAPITAL OUTLAY
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
8301 OFFICE MACH & FURNITURE 222,700.00 4,975.00 168,000.00 4,975.00 49,725.00 77.67
8302 COMPUTER EQUIP & SOFTWAR 30,700.00 .00 8,443.50 .00 22,256.50 27.50
8304 COMPUTER SOFTWARE UPGRAD .00 24,186.10 .00 24,186.10 -24,186.10 .00
8305 OFFICE EQUIPMENT 16,900.00 .00 16,900.00 .00 .00 100.00
TOTAL CAPITAL OUTLAY 270,300.00 29,161.10 193,343.50 29,161.10 47,795.40 82.32
TOTAL EQUIP REPLACE/LIB-ADMIN 270,300.00 29,161.10 193,343.50 29,161.10 47,795.40 82.32
TOTAL EQUIPMENT REPLACEMENT 270,300.00 29,161.10 193,343.50 29,161.10 47,795.40 82.32
TOTAL REPORT 4,548,600.00 139,095.28 286,433.96 418,848.89 3,843,317.15 15.51
DATE: August 16, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
Prepared by Pat Smith, Library Services Manager
SUBJECT: PURCHASE ORDER WITH YAMADA ENTERPRISES FOR NEW
FURNITURE AND CHARGING SYSTEMS FOR THE ARCADIA PUBLIC
LIBRARY IN THE AMOUNT OF $168,239.08
Recommendation: Approve
SUMMARY
The library needs new furniture and charging systems to modernize the facility. The
proposed purchase includes 30 single-sided tables with wire management to provide
integrated device charging systems, and 30 side chairs for the Arcadia Public Library’s
Adult and Teen Services North and East Gallery. This purchase would be through
Yamada Enterprises. Prices are based upon California Multiple Award Schedules
(“CMAS”), which meet the purchasing guidelines for the City of Arcadia (“City”). This
furniture replacement project would replace and upgrade the old-style study carrels in the
Adult and Teen areas to match furnishings in the Silent Room, perimeter on the interior
west wall, and the Jerry Broadwell Children’s Room. This would keep the aesthetics of
the room consistent with the rest of the library.
Sufficient funds are available in the City’s Fiscal Year 2022-23 Equipment Acquisition
Budget to purchase the items being requested. Therefore, it is recommended that the City
Council authorize the City Manager to approve a Purchase Order with Yamada
Enterprises for new furniture and charging systems for the Arcadia Public Library in the
amount of $168,239.08.
BACKGROUND
In 2015, the library conducted a Community Needs Assessment, and seating with
charging capabilities was identified as one of the top three needs of the library. A three-
phase plan was developed that would add 75 more seats for the public throughout the
library. Phase I, approved and installed in 2019, replaced oversized study carrells with
no charging capabilities with wall-mounted tables that included USB charging devices to
accommodate laptop or tablet use. Phase II replaced the outdated study carrells in the
Purchase of New Furniture and Charging Systems for the Arcadia Public Library
August 16, 2022
Page 2 of 3
Jerry Broadwell Children’s Room. At the time, a phase III was not planned, but it has
become apparent that patrons seek out the modern study carrells with the USB charging
stations and more open seating pattern.
The spaces currently include 11 study carrels with 34 seats but no charging or outlet
options. Most libraries have replaced this antiquated taller study carrell furniture with
streamlined tables and associated charging capabilities. Because of the high demand for
charging capabilities for phones, laptops, and tablets, and few electrical outlets in the
area, patrons must crawl under tables or string power cords across high traffic areas in
the Adult and Teen areas to access wall outlets.
A variety of furniture options were reviewed, with the preferred option furnishings that are
designed exclusively for public use, are highly durable, flexible, aesthetically pleasing,
match well with existing furniture, and meet the needs of a modern public workspace.
Aesthetics throughout the building were considered so that there would not be a
hodgepodge of colors and designs.
Worden Bridge single sided tables (no bridge) and Worden TJ-series chairs are being
proposed to match the existing furniture replacement project done in the Silent Room, the
cubicles near the Administration office, and the most recent bank of study cubicles added
in 2022 in the Children’s Room. The Worden Bridge single sided tables include wire
management, providing two charging USB ports per study carrel seating, and one power
entry per 72” table (two total). The TJ-series chairs include a sturdy metal frame and a
wooden back and seat which will match the stain used in the cubicles. Worden is a
popular maker of high-quality library furnishings, and customers include the Cambridge
Public Library, the Palo Alto Public Library, and the Los Angeles County Public Library
(West Hollywood Branch).
DISCUSSION
Prices for all items to be purchased are based upon California Multiple Award Schedules
(“CMAS”) which meet the purchasing guidelines for the City. CMAS contracts offer a wide
variety of commodities and products at prices which have been assessed to be fair,
reasonable, and competitive. As the City acknowledges CMAS, a formal bidding process
is unnecessary.
The cost of 30 Worden Bridge single-sided tables with two built-in electrical power outlets
and two USB charging connections per seating space, and 30 Worden TJ side chairs, is
$168,239.08 based on CMAS contract #4-15-00-0106D. This includes cost of materials,
labor, sales tax, and freight.
Yamada has been the vendor for several recent furniture purchases by Arcadia Public
Library and has been thoroughly professional about installation. The finished result has
always been excellent.
Purchase of New Furniture and Charging Systems for the Arcadia Public Library
August 16, 2022
Page 3 of 3
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen that there will be no impact on the environment.
Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The total cost for this furniture (including installation and delivery) is $168,239.08. These
cubicles, charging systems, and chairs were budgeted as part of the Fiscal Year 2022-23
Equipment Acquisition Budget and there are sufficient funds available in the budget to
purchase the requested items.
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with Yamada
Enterprises for the purchase of new furniture and charging systems for the Adult and
Teen Services North and East gallery areas of the Arcadia Library in the amount of
$168,239.08.
Attachment No. 1: Photographs of Current and Proposed Furnishings
Attachment No. 2: Yamada Enterprises Proposal for Worden Bridge Cubicles and
Chairs and Quotation #22062-C-R1 (PHASE 3)
DATE: August 16, 2022
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: REVISED CLASSIFICATION SPECIFICATION FOR LIBRARY
SERVICES MANAGER
Recommendation: Approve
SUMMARY
The Department of Library and Museum Services is updating the Library Services
Manager classification, last revised in 2003, to better reflect the current position and its
assigned duties.
DISCUSSION
The Library Services Manager position was last revised in 2003 and a number of duties
have changed or have been added to this position since that time. Additions include third
party requests for proposals, bids, and contracts, professional service agreements,
upgrading and budgeting for technology improvements for the public, marketing, publicity,
community outreach, and social media work, as well as the supervisory, managerial, and
budgetary skill sets that have regularly been part of this position. In addition, core
competencies in customer service, professional and technical knowledge,
communication, decision quality, and recruiting, hiring, training, and building effective
teams across the organization are integral in these positions.
It is important to acknowledge that there is now more statistical information gathering,
internally and externally, for local and state agencies as well as planning, directing and
coordinating facilities planning and maintenance activities. This has been well-
documented in recent years through the repurposing of public spaces and replacing
furnishings to better serve the community. The classification has also been written to
reflect that either Library Services Manager could fulfill any one or all of these duties as
assigned, providing for a more flexible workforce and a more successful succession
planning opportunity should there be an opening for Library and Museum Services
Director. Please see the first attachment for the revised classification specification in
redline. The Human Resources Commission held a meeting on August 11, 2022, to
Revised Classification for Library Services Manager
August 16, 2022
Page 2 of 2
discuss this matter, and approved the revised classification specification. The staff report
for the Human Resources Commission is also attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
This revised classification will not have any additional fiscal impact as the Library Services
Manager positions are already allotted in the Library’s personnel budget and there are no
planned increases in salary due to the revised classification.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is therefore, exempt under, the California Environmental Quality Act
(“CEQA”); approve the revised classification specification for Library Services Manager
for the Library and Museum Services Department.
Attachments: Revised Classification for Library Services Manager
Staff Report to the Human Resources Commission 8-11-2022
POLICY MANUAL
ARCADIA PUBLIC LIBRARY
20 WEST DUARTE ROAD
ARCADIA, CA 91006-6999
Revised: October 2022
LIBRARY INFORMATION
ADDRESS
20 W. Duarte Rd., Arcadia, CA 91006
Library website: www.ArcadiaCa.gov/Library
Email: Ref247@ArcadiaCa.gov
LIBRARY HOURS OF OPERATION
Monday through Thursday 10 a.m. to 9 p.m.
Friday & Saturday 10 a.m. to 6 p.m.
Sunday Closed
TELEPHONE NUMBERS
General Information 626-821-5567
Account Services 626-821-5571
Adult & Teen Services 626-821-5569
Children’s Services 626-821-5566
Passport Services 626-294-4848
Administration Office 626-821-5573
Director of Library & Museum Services 626-821-5570
Library Services Managers
Collections & Programs Public Services 626-821-4364
Information & Material Mgmt 626-821-5565
Cataloging & Acquisitions Services 626-821-5574
Fax 626-447-8050
HOLIDAYS OBSERVED BY THE LIBRARY
New Year’s Day January 1
Martin Luther King, Jr. Day Third Monday in January
President’s Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Veterans Day November 11
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Fourth Friday in November
Christmas Eve December 24, close at 1 p.m.
Christmas Day December 25
New Year’s Eve December 31, close at 1 p.m.
Policy Manual 1
MISSION OF THE ARCADIA PUBLIC LIBRARY
It is the mission of the Arcadia Public Library to provide full bring people, information and ideas
together to enrich lives and build community through and equal access to materials and services
that meet the educational, informational, historical and individual interests of a diverse community.
Policy Manual 2
PROGRAM AND COLLECTION DEVELOPMENT DIVISION
PUBLIC SERVICES DIVISION
ADULT & TEEN SERVICES
The Adult & Teen Services Section is responsible for actively providing timely, accurate and useful
information and cultural enrichment for community residents in keeping with the mission of the
Arcadia Public Library.
The Adult & Teen Services librarians are available to answer reference and research questions
for the general public. These requests can be handled on an in-person basis, by phone, e-mail
or chat.
Library materials not available at the Arcadia Public Library may be requested through inter-library
loan at the Information Services desk.
The Adult & Teen Services Section is responsible for the following special collections:
Arcadia History and Arcadia City information
United States Federal Depository; and the
Braille Depository
The Adult & Teen Services Section is responsible for selecting the circulating and reference
materials for teens and adults in a variety of appropriate formats. The staff will be guided in their
choices by the Library Materials Selection Policy.
The Adult & Teen Services Section is responsible for providing Library tours, Library instruction,
reader’s advisory and other programming services for teens and adults.
The Adult & Teen Services Section is responsible for the Library in the absence of the Director of
Library and Museum Services, Library Services Managers, or Principal Librarians.
CHILDREN’S SERVICES
The Children’s Services Section is responsible for providing timely, accurate, and useful
programs, materials and services that meet the educational, informational, and individual interests
for children and their families from birth through the eighth grade.
Children’s Services is responsible for building and maintaining quality collections for children in a
variety of appropriate formats for children from infancy through grade eight. The staff will be
guided in the evaluation and selection of these materials in accordance with the Library Materials
Selection Policy.
The Children’s Services Section is responsible for the following special collections:
Newbery and Caldecott Medal books; and
The Parent/Teacher Resource Center
Fire Collection
Policy Manual 8
The Children’s Services Section is responsible for providing Library tours, class visits, library skills
instruction, reader’s advisory, and other programming services for children from birth through
eighth grade. In addition, the Children’s Services Section provides customized loan preparation
of Library materials, used for classroom use, to public and private school educators within the City
of Arcadia. Off-site presentations are also offered to local school, parent groups, and other
community organizations.
Groups desiring such service must make arrangements in advance with Children’s Services staff.
Priority will be given to groups or organizations that are located, meet or have headquarters within
the boundaries of the City of Arcadia or the Arcadia Unified School District.
OTHER RESPONSIBILITIES
Volunteers: Volunteers are utilized in every section of the Library. The Library Services Manager
provides general oversight and coordination of volunteers with direct recruitment and supervision
provided by individual section volunteer supervisors.
Literacy: The Library’s commitment to basic adult literacy includes, but is not restricted to,
supporting and encouraging volunteer efforts to support provide pronunciation and conversation
practice to adult English as a second language (ESL) learners.
Public Relations and Marketing: The Library Services Manager is responsible for coordinating
and providing general oversight for marketing the Library internally and externally through a wide
variety of media. Individual section supervisors assist within their sections following
predetermined Library-wide guidelines.
Adopted as amended by the Arcadia Public Library Board of Trustees on January 21, 2016.
Policy Manual 9
LIBRARY VOLUNTEER PROGRAM
The Arcadia Public Library values and is committed to using interested community members as
volunteers to supplement the efforts of paid Library staff in providing excellent customer service.
The Library Volunteer Program serves as a method for encouragesing citizens to become familiar
with the Library and its services and helps volunteers become ambassadors for the Library out in
the community. Volunteers perform tasks that assist staff, and the community at large, in handling
Library activities and programs but do not replace paid staff. Their contributions to the Library are
highly valued.
The Library Volunteer Coordinator is the Library Services Manager for Program and Collection
Development Public Services Division serves as the Library Volunteer Coordinator. Volunteers
will work under the direct supervision of staff in the section to which they are assigned.
Volunteers must be at least 13 years of age and must complete an application indicating their
interest and availability. Volunteers are asked to commit to working a minimum of one to two
hours a week for a period of at least six months. All applicants are asked to complete a
LiveScan/background check which the Library will arrange at no cost to the volunteer. The Library
is unable to accommodate court ordered community service. Applications will be considered
active for six months; after the six months, prospective volunteers must submit a new application
to indicate their continuing interest. Prospective volunteers will be interviewed to determine
suitability for each position. Volunteers must have appropriate skills, qualifications and availability
for each position; an interview is not a guarantee that a volunteer position will be offered.
The Children’s Services Division may also run a special summer teen volunteer program in
conjunction with the annual Summer at your Library Reading Program. This program has a
separate competitive application, interview, and orientation process.
Adult and Teen Services Division may offer volunteer opportunities for teens through specific
program such as the Teen Advisory Group (TAG) and Smart Squad. Like Children’s Services,
this program has a separate competitive application, interview and selection process.
Although While there is no formal evaluation process for volunteers, every effort will be made to
provide appropriate training and guidance. However, If a volunteer is found to be unsuitable, does
not follow the Library Standards of Behavior Rules of Conduct, or performs work in a manner that
is inconsistent with acceptable Library standards, that volunteer may be terminated with the
consent of the Volunteer Coordinator and/or the Director of Library and Museum Services.
The Library is committed to recognizing the work and worth of each volunteer and will annually
provide recognition.
Adopted as amended by the Arcadia Public Library Board of Trustees on September 20, 2018.
Policy Manual 10
INFORMATION AND MATERIALS MANAGEMENT DIVISION
CATALOGING & ACQUISITIONS SERVICES
The Cataloging & Acquisitions Services Section is responsible for acquiring, cataloging, and
processing all library materials. These tasks are accomplished according to accepted standards
within the library profession and per the City of Arcadia’s purchasing procedures.
Cataloging & Acquisitions Services staff is charged with handling the clerical work of processing
inter-library loan material requests, adding donated items to the Library’s collection, maintaining
and updating the Library’s bibliographic and authority databases, and serials record keeping.
Cataloging & Acquisitions Services staff is also responsible for the distribution of the Library’s
mail, the repair and binding of all library materials, and the withdrawal of items from the Library
collection.
INFORMATION SYSTEMS SERVICES
The Information Systems Section is responsible for maintaining all computer workstations,
servers, software, and peripheral equipment within the Library.
This section is responsible for maintaining and supervising the public access services, including
Internet access, public printing, and word processing in the Community Learning and Technology
Center, microform and photocopy machines, Catalog area, Children’s Computer Center, and
other remote areas of the Library. Specialized training by Information Systems Section staff or
volunteers is available to the public and staff as needed.
The Information Systems Specialist is responsible for updates for the Library’s Internet website
and maintaining and upgrading the Library’s integrated library system. The Specialist is the liaison
with the City of Arcadia’s Information Services in regard to the city network and web design.
The Information and Materials Management Library Services Manager is responsible for the
administration of the Library’s integrated library system.
ACCOUNT SERVICES
The Account Services Section is responsible for the orderly movement of all library materials,
issuing library cards to eligible residents, searching for book reserves, and answering general
telephone inquiries, and shelving management of all library materials. The Aide pool is
responsible for shelving following established filing rules and maintaining order of materials within
the library as needed. When primary tasks are completed, aides assist with section specific or
Library-wide projects and/or assist with customer service.
This section is responsible for fines and fees, dissemination of free material, and updating the
Library’s user database.
Library Aides are responsible for the shelving of all library material, following established filing
rules, and maintaining order of materials within the Library. They are responsible for the clean-up
and shifting of materials within the library as needed.
Adopted as amended by the Arcadia Public Library Board of Trustees on October 21, 2021.
Policy Manual 11
ACCOUNT SERVICES
All-Access Library Accounts Card
Any person wanting to check out materials, access the online library or search databases, out of
the Library must have will need a valid All-Access Arcadia Public Library account. Card.
Cardholders may check out up to 60 items, although limits to specific materials may apply.
Proof of identity and verification of status as a resident of California are required to qualify for a
Library account card.
Acceptable identification:
1. A valid government-issued photo identification card with current California address. If the
address is incorrect or not current, the patron must present some other form of
identification verifying the current address, or present mail delivered to that address dated
within thirty (30) days. Self-made identification will not be accepted.
2. A post office box number is acceptable when verified by two pieces of current mail, with
one piece of mail or identification with the permanent address.
A patron without valid and current identification will not be given a library account card.
The patron must be present to open apply for a library account, with the exception of an eCard.
Applications for library accounts will not be accepted fifteen (15) minutes prior to Library closing.
The first library card issued to a patron opening an account is free. A fee is charged for
replacement cards.
Visitor Card
Temporary residents staying longer than one month, but less than six months, may get a visitor
card with a two-item check-out limit. Must present a valid photo identification, valid email address
and proof of permanent address and/or temporary California address at time of registration. At
the time of application an email will be sent, and a response must be made within 24 hours to
verify email address.
Accounts for Minor Children Library Cards for Minors
A child minor, 17 years or younger, must have the written, in-person consent of a responsible
adult to open an All-Access Library Account. The responsible adult must present acceptable
identification as described above, along with information verifying current address.
Student Card
If a responsible adult cannot be present, a child minor, 17 years or younger, may open a Student
Account Card, which allows children to access to all online resources at Arcadia Public Library,
and to borrow no more than two (2) items at a time. To obtain a Student Account Card, the child
student must submit a completed library account application signed by a responsible adult, which
must include the adult’s valid California Driver’s License number or other valid ID number. The
responsible adult has the option of upgrading the Student Account Card to an All-Access Library
Card at any time but must be present with the child student and must present a valid photo
identification card and proof of current address.
The responsible adult assumes full responsibility for items checked out on the child’s student’s
account.
Online Library eCard
Any California resident wanting to obtain access to online materials and resources must complete
the online registration form to receive an eCard. eCard information will be emailed within 48
business hours and is valid for ninety (90) days. In addition, eCard users may check-out up to two
(2) physical items but must show valid identification at time of check-out.
Users who already have an eCard and want to check out more physical items may upgrade to an
All-Access Library Card within ninety (90) days of application but must present a valid photo
identification and proof of current California address.
California Limited Card
Users with a valid California identification or Driver’s license with current address may apply for a
California Limited card. Card is valid for ninety (90) days and users may borrow a maximum of
two (2) items.
Users may upgrade to an All-Access Library Card within ninety (90) days of application but must
present proof of current California address. All Library Card accounts are subject to collection
agency services for items not returned.
Policy Manual 13
Loans
Initially, patrons opening a Standard Library Account, with only one valid and current government-
issued photo identification with current California address, will be limited to borrowing a maximum
of five (5) items. After presenting one additional address verification, patrons with Standard
Library Accounts will be allowed to borrow up to a maximum of sixty (60) items. If patrons do not
provide address verification within ninety (90) days, their account will expire. (California Limited)
Due to shortages in collections, staff may limit the number of items checked out to a patron by
type, material, or subject.
Children opening a Student Account will be limited to borrowing a maximum of two (2) items.
Borrowing privileges will be suspended on accounts that have accrued fines or fees of $10.00 or
more.
Renewals
In general, items may be renewed two one times. Items that cannot be renewed are items that
have a waiting list, items that have been renewed twice before, or items on accounts that have
accrued fines or fees of $10.00 or more.
Teachers
While there is not a special loan period available, teachers are encouraged to make use of the
customized loan preparation provided by the Children’s Services Section.
Payment for lost or damaged material
Patrons will be charged the replacement cost plus a processing fee for any lost material or items
damaged beyond repair. The Library will not accept replacement items supplied by patrons. No
refunds will be issued.
Overdue materials
The following excuses will be accepted, and the overdue fines waived one time only:
Staff retains the right to waive fines. for such reasons as: Fines may be waived on a one-time
only basis.
1. The patron claims the item(s) were never checked out to his/her library account.
2. The patron claims the item was returned.
Collection Agency
Library patrons may be contacted by an outside collection agency concerning overdue or lost
materials, or excessive fines. A collection agency referral fee will be added to outstanding charges
per account and is non-refundable.
Program for Homebound Patrons
Customized loan preparation may be provided to homebound Arcadia residents not in residential
facilities. Every effort is made to provide free delivery and pickup through volunteers.
Adopted as amended by the Arcadia Public Library Board of Trustees on September 20, 2018.
Policy Manual 14
LIBRARY FINES AND FEES
Overdue library materials
Per day, per item (All items except Chromebooks) $ .25
Per Hour (Chromebooks) $ 1.00
Maximum fine, per item $10.00
Items lost or damaged beyond repair
Replacement cost of item varies
Processing charge for lost items (all items) $15.00
Processing charge for lost magazines $ 3.00
Public Computer Use
With Arcadia Library card 2 hrs - no charge
Guest Pass $ 2.00/ 2 hrs No charge/2 Hrs
Collection Agency referral fee, per account $15.00
Book reserve (fee for not picking up item on reserve) $ 1.00
Inter-library loan requests
Books & microfilm or fiche $ 5.00
Plus postage and any other fees added by lending institution
Photocopies
First No charge for first 25 pages No charge
Each page over 25 pages $ .15/page
Library card
First card no charge
Replacement fee for lost, stolen or damaged card $ 2.00
Photographic reproduction of historic materials
Customer will pay charges directly to the photographer chosen to create the copy
Fee for private or non-profit use per item $ 20.00
Fee for commercial use, public display or publication per item $100.00
Meeting Rooms
Auditorium (min 2 hrs) $125.00/hr
Security Deposit $150.00/event
Cleaning fee if food brought in $ 50.00/event
Use of piano $ 50.00/event
Imagination Theater (min 1 hr) $ 55.00/hr
Security Deposit $ 55.00/event
Gilb Museum Patio (min 2 hrs) $ 40.00/hr
English Conversation Class Fee
Semester Registration $ 40.00
Semesters: Jan-May & Aug-Dec
Adopted as amended by the Arcadia Public Library Board of Trustees on October 21, 2021 October 20, 2022.
Policy Manual 15
LIBRARY MATERIALS SELECTION POLICY
It is the function of the Arcadia Public Library to select a variety of materials that will fulfill the
Library’s mission statement:
It is the mission of the Arcadia Public Library to provide full bring people,
information and ideas together to enrich lives and build community through and
equal access to materials and services that meet the educational, informational,
historical and individual interests of a diverse community.
Responsibility for the selection of library materials rests with the Director of Library and Museum
Services. Under the Director’s supervision, selection is delegated to the professional members
of the staff.
The purpose of the Library Materials Selection Policy is to ensure that the Library provides
materials in a variety of formats, taking into consideration the varied tastes, languages, interests,
reading abilities and physical limitations of the public served and the limitations of library funds.
This Materials Selection Policy gives assurances that the Library’s collection will include:
1. Standard classics representative of American and international cultures.
2. Contemporary works providing patrons with an appreciation of the varied trends in modern
thought, and expression and world culture.
3. Materials supporting both sides of controversial issues, giving readers an opportunity to
develop their critical sense, and to arrive at intelligent though often opposite conclusions.
In selecting materials for purchase, adding gift materials, or when items are being
evaluated for retention or replacement, the Librarian takes into consideration:
1. Timeliness and significance of the subject.
2. Reliability and accuracy of factual material.
3. Opinions expressed by reviewers in review media.
4. Advance notices and pre-publication announcements supplied by publishers and
professional reviewing services.
5. Public demand for a specific item.
6. Local industrial, business and professional needs and interests.
7. Cost of the item in relation to funds available.
8. Physical condition of the item and space limitations.
9. Duplication of material already in the Library.
10. Availability of material in nearby libraries, if local interest is limited to small or specialized
groups.
Suggestions for purchase from the general public are always given serious consideration using
the above criteria.
The Library subscribes to the philosophy articulated in the Library Bill of Rights, the Freedom to
Read and the Freedom to View statements.
Policy Manual 16
GIFTS TO THE LIBRARY
The Arcadia Public Library welcomes gifts of library materials and monetary contributions. These
gifts help enrich the ability of the Library to fulfill its mission. The Library accepts:
MONETARY CONTRIBUTIONS
The Library is pleased to accept direct contributions and bequests, which are placed in its Gifts
and Grants trust account, the Children’s Reading Program trust account, or in the Teen Reading
Program trust account. The City of Arcadia, and consequently the Library as a City department,
is a tax-exempt organization and donations to the City are given the same treatment as gifts to a
501{c}(3) organization. (See City Tax Status Letter in the forms section.)
Per the City Charter, monetary gifts are subject to the approval of the City Council. (Arcadia City
Charter, Section 809).
Monetary contributions may be made for Memorial or Honor Books. Using these funds, the
Library will purchase a book (or books) in a requested subject area, in keeping with its Library
Materials Selection Policy. A special bookplate will be placed in the book naming the honoree.
(See special Memorial and Honor Book form in the forms section.) The Library cannot guarantee
that an item will be kept in perpetuity and cannot take responsibility for notifying a donor if an item
is lost or withdrawn.
Contributions and bequests are also accepted by the Library’s support organization, the Friends
of the Arcadia Public Library. This group is fully qualified as 501{c}(3) organization and donations
are tax-exempt.
LIBRARY MATERIALS
Used Donated books, paperbacks, and other library materials in good condition can often be used
to enhance the Library’s collection. Materials are evaluated for inclusion using the criteria in the
Library Materials Selection Policy.
Items not needed by the Library may be sold by the Friends of the Arcadia Library in their
bookstore.
Neither the Library nor the Friends can accept donations of magazines, VHS tapes, audio
cassettes, encyclopedia sets, or materials in poor condition. Neither the Library nor the Friends
can take responsibility for returning unwanted items to a donor.
Upon request, donors will be given a blank Materials Donation Form. (See the Materials Donation
Form in the forms section.) Internal Revenue Service Regulations do not permit the Library to
place value on donated materials.
Adopted as amended by the Arcadia Public Library Board of Trustees on September 21, 2017.
Policy Manual 17
INTERNET SERVICES POLICY
The Arcadia Public Library is pleased to offer Internet access through a public wireless network,
as well as through public computers, as another service that helps to fulfill its mission to provide
free and equal access to information.
Free wireless access is available to the general public. , and in addition, Patrons with a current
Library account are allowed up to two (2) hours per day of free internet usage on the Library’s
public computers. Two-hour guest passes, valid on day of purchase only, are available for visitors
without a Library account, valid only on date of issue. or patrons wanting additional access time
on public computers. Library patrons who need more time to complete a project, take a test, or
who have ended their first two-hour session may be given an extension of their session or a
second session at staff discretion and if circumstances permit.
The Library makes an attempt to filter internet access on most public computers, as well as our
wireless service, for pornography. However, filtering software cannot control access to all
materials that an individual may deem inappropriate, or which may be destructive. In addition, the
wireless network system is unsecured. Therefore, parents are strongly encouraged to supervise
their children’s internet sessions, and users are urged to use discretion and care when using
public computers or wireless access.
Unfiltered computer access to the internet is available upon request to patrons with a valid Arcadia
Library account (or valid guest pass) aged 18 or older, or to younger patrons with the express
permission of a parent or guardian.
Users who believe an internet search has been blocked by the Library’s filtering software in error
can request that a site be permanently unblocked by contacting Library staff by clicking on the
link on the “site blocked” message. No downloads of copyrighted materials without permission.
INTERNET USER’S POLICY
By using the Library’s public computers or wireless network for access to the Internet, users are
subject to and accept the user guidelines as follows:
Patrons agree not to use the Library’s public computers and wireless network for illegal
activities.
Patrons agree not to tamper with or damage Library equipment.
Failure to follow these guidelines may result in criminal prosecution, and/or loss of computer
privileges and financial liability.
Adopted as amended by the Arcadia Public Library Board of Trustees on October 20, 2022.
Policy Manual 20
ARCADIA PUBLIC LIBRARY SOCIAL MEDIA POLICY
For the purpose of this policy, social media are any web applications, site or accounts created
and maintained by the Arcadia Public Library which facilitates an environment for Library staff and
Library users to share opinions and information about library related subjects/issues. The Library
recognizes and respects differences in opinion. In general, comments, posts, images, and
messages on the Library’s social media sites are not intended to be traditional public forums for
the general exchange of ideas and viewpoints, but a limited forum for discussing Library
programs, services, events and resources. The Library reserves the right to monitor content
before or after it is posted to Library owned social media sites and accounts. The Library reserves
the right to edit and remove any message or posting that it deems, in its sole descresion, to be
inappropriate or in violation of the Library’s Standards of Behavior policy. Comments and posts
are welcome; however, they will be reviewed, and the following types of material will be removed:
Obscene or racist content
Personal attacks, insults, or threatening language
Potentially libelous statements
Plagiarized material or posts in violation of the copyright, trademark right, or other
intellectual property right of any third party
Private, personal information published without consent
Comments totally unrelated to the content of the forum
Hyperlinks to material that is not directly related to the discussion
Commercial promotions or spam
Photos or images that fall into any of the above categories
Abusive or defamatory language and/or personal attack
Misleading or unfounded information
Specific and implied threats
Endorsement of illegal behavior or activity
Notwithstanding the foregoing, the Library is not obligated to take any such actions and will not
be responsible or liable for content posted by any subscriber in any forum, message board, or
other area within the service. The Library is not responsible for the content of any followers’,
friends’ or contributors’ personal accounts or websites that users may view in the course of using
the Library’s social media.
By posting content, the user agrees to comply with these policies and also agrees to indemnify
the Arcadia Public Library, the Arcadia Public Library Board of Trustees, the City of Arcadia, and
its officers and employees from and against all liabilities, judgments, damages, and costs
(including attorney's fees) incurred by any of them which arise out of or are related to the posted
content.
Additionally, the Library reserves the right to terminate a person’s ability to post, comment, or
otherwise participate in the Library’s social media tools when the person repeatedly posts any of
the above listed inappropriate content. Content posted to the Library’s social media sites are
subject to public disclosure and the Open Records Act.
Privacy
The Library does not collect, maintain, or otherwisde use the personal information stored on any
third party site (Facebook, Twitter) in any way other than to communicate with users on that site.
User should be aware that third party websites have their own privacy policies and should proceed
accordingly.
Disclaimer
While the Library makes reasonable efforts to monitor the content of its digital and social media
sites, the Library is not responsible for the content of any external comment or post, and expressly
disclaims any liability for external comments and posts.
Adopted by the Arcadia Public Library Board of Trustees October 20, 2022
Policy Manual 21
3D Printing Procedures
The Library’s new 3D printers are available to Arcadia Library cardholders to make three-
dimensional plastic objects using a design that is uploaded from a digital computer file (in STL
format) by a trained staff member or volunteer on a first come, first served basis. In our initial pilot
project, printing will be free of charge.
RESTRICTIONS
The Library reserves the right to refuse the production of any content at any time at the discretion
of Library staff. Examples of objects that will not be produced include, but are not limited to:
Objects that appear to be unprintable or which are beyond the capability of our TAZ 6
printer and available PLA filament
Any object that is unlawful, threatening, abusive, tortuous, obscene, racially, ethnically or
otherwise objectionable
Objects that may be construed as having intent to harm or capability of harming an animal
or person in any way
Objects that may infringe upon the intellectual property rights of a third party
Objects larger than 11 inches x 11 inches x 9.8 inches (280 mm x 280 mm x 250 mm)
By submitting objects for printing, the patron assumes all responsibility for, and shall hold the
Library harmless in, all matters related to patented, trademarked, or copyrighted materials.
Policy Manual 22
YOUR RIGHT TO PRIVACY
The Arcadia Public Library recognizes the need to protect you’re the right to privacy about the
questions you asked and the materials you read and borrowed. The American Library Association
Policy Concerning Confidentiality of Personally Identifiable Information About Library Users was
adopted by the Library Board and is available in Section 7.
In order to guarantee privacy for each individual, California Law mandates confidentiality of your
registration and borrowing records, and Arcadia Public Library policies and procedures carry out
that intent.
Library staff cannot give any information about a patron’s registration and circulation record to anyone
other than the patron, regardless of age or relationship to the patron. For example, a parent cannot
be told what material a child has checked out on the child’s card without the child’s consent.
The Library recognizes that in many families library cards are shared among family members.
However, for purposes of compliance with the Library policy and state law, only the person to whom
the card belongs may have access to information about materials checked out on that card.
Adopted as amended by the Arcadia Public Library Board of Trustees on September 21, 2017.
Policy Manual 25
RULES OF CONDUCT
The Arcadia Public Library is locally funded by the Arcadia community through sales and property
tax, therefore who have an expectation that the facility be clean, comfortable, and a safe place
for selecting materials, reading, researching, studying, writing and attending programs and
meetings. The Library and its Board of Trustees are responsible for establishing rules of conduct
to protect the rights and safety of Library patrons, volunteers and staff, and to preserve and protect
the Library’s materials, equipment, facility, and grounds. In addition, the Library has a strong
commitment to intellectual freedom and the freedom of access to information. The Arcadia Public
Library welcomes everyone to use the Library.
The Library Board of Trustees has established these Rules of Conduct so that library patrons and
staff have enjoy a clean, pleasant, and safe environment. The Library Board of Trustees has the
authority under state law to establish reasonable rules regarding the Library and to exclude any
person who willfully and persistently violates those rules. The rules will be enforced in a fair and
reasonable manner with exclusion periods that vary based on the category of violation, with the
increasingly longer exclusion periods referenced under Enforcement.
The following guidelines and prohibitions were established for the health and safety of Library
patrons and staff and to ensure unimpeded access to the Library’s services and collections. Staff
may ask any patron to stop any behavior that is deemed disruptive, may damage library property,
inside or out, or pose a threat to other patrons or employees.
The following disruptive behaviors are prohibited in and on all Library property:
Any behavior that is disruptive to Library use.
Threatening, intimidating, or harassing behavior towards patrons, volunteers, or staff, either
verbally, in writing, or physically.
Excessively loud conversations.
Disruptive use of electronic devices.
Overcrowding in seating areas. No more than four people per table, one person per chair, and
six people per study room.
Destroying, defacing, or illegally removing Library materials or property. (California Education
code Section 19910)
Unauthorized photography, filming, selling, panhandling, or soliciting or commercial enterprises,
including, but not limited to, paid tutoring in the Library.
Bringing pets, except service animals, into the Library or leaving them unattended on Library
grounds.
Eating or drinking at computer workstations and other areas posted as “No Food or Drink”.
Behaving in any manner prohibited by federal, state, or local law.
Using library restrooms or water fountains for bathing, shaving, or washing clothing. Loitering in
restrooms.
Entering the Library with hygiene conditions, including, but not limited to insects or pests, or with
unsanitary belongings that interfere with the use and enjoyment of the Library by other Library
patrons or with the functioning of library staff, including wearing or spraying highly scented
products such as perfumes or air fresheners.
Running, using rollerblades, skates, scooters, or skateboards.
Sitting on tables, counters, or putting feet on the furniture.
Tampering with Library property, including moving Library furniture.
Walking while barefoot – shoes or sandals are required.
Policy Manual 27
STUDY ROOM POLICY
Availability
Study rooms are available during library operating hours.
All rooms are available for use by patrons with an Arcadia Public Library card. Staff will
check your library card for room access. Library card holder must be present at check-in.
Sign-Ups
All rooms must be vacated by 5 minutes from closing.
Patrons can register for a study room online, by phone, or in person.
Reservations can be made 24-hours in advance, depending on room availability
Study room sign-ups are for 2 hours. Only one session per day is allowed for any person
and library card number.
Reservations will be honored for 10 minutes past the requested time. Failure to arrive
within 10 minutes of the requested time will result in a forfeiture of the reserved room.
Additional time will not be added to a reservation due to a late arrival.
Rules
Paid tutoring and other commercial activities are prohibited.
Disruptive behavior and use of study room will result in immediate loss of the room and/or
library privileges. See Standards of Behavior Code of Conduct.
No more than Maximum six occupants allowed in each room.
The person signing up for the room assumes responsibility for the room, including damages
to the room or equipment.
Technology to support collaborative work is available in Study Room 1. Do not misuse or
tamper with equipment. Illegal or inappropriate use of equipment will result in immediate
loss of room and/or library privileges.
No food or drinks, except water, are allowed.
Do not leave personal items unattended. The Library is not responsible for personal
belongings or their loss.
Users of the study rooms are responsible for leaving the rooms in a neat and orderly
condition. Users may not move tables and chairs. The whiteboard must be erased when the
room is vacated.
Adopted as amended by the Arcadia Public Library Board of Trustees October 21, 2021
Policy Manual 34
ARCADIA PUBLIC LIBRARY MEETING ROOM RULES
The Cay Mortenson Auditorium is available to community groups or organizations for events of a
civic, cultural, charitable, intellectual or educational nature. This policy is in keeping with Article 6
of the Library Bill of Rights which the Library Board has adopted: “Libraries which make exhibit
spaces and meeting rooms available to the public they serve should make such facilities available
on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting
their use.” Events in the Auditorium must be free and open to the public.
The facilities are available at no charge to the following organizations:
City of Arcadia
Friends of the Library
Arcadia Unified School District
(District activities of community interest not normally held at a school site.)
Arcadia Historical Society
The facilities are available for a fee to the following:
Music teachers and students for music recitals.
Non-profit organizations Please include your proof of non-profit
status with your application
The facilities are not available for the following:
Commercial organizations
Private parties
Use by organizations on a regular basis (every day, week or month.)
Application for the use of the Auditorium shall be made with Account Services staff no more than
three months in advance and at least 48 hours prior to the date of use. Priority will be given to
Library-sponsored activities. The Auditorium is available only during the hours the Library is open
to the public. The Library may at its sole discretion reject an application. Any scheduled group
may be asked to reschedule a particular meeting in order to make the room available for a special
purpose.
Fees for the use of the Auditorium are payable preferably at the time of application, but not
later than two weeks prior to the scheduled date or the reservation will be cancelled.
Rental fee of $125 per hour for the Auditorium, with a two-hour minimum. The total fee is
derived by multiplying the hourly fee by the number of hours (including any portion of an hour
which shall be rounded up to a full hour) of the proposed and approved use.
When groups will be serving food or beverage in the Auditorium, there is an additional charge
of $50.00.
When use of the Library’s piano is proposed, there is a $50 rental fee.
A $150 security deposit is required. This deposit may be refunded if/when City staff has
determined no City property is damaged or missing, and the group leaves on time as
scheduled. Additional charges may be necessary if the deposit amount does not cover costs
of damaged or missing property.
PRIORITY REGISTRATION
For Library programs that require registration or ticketing, the Library offers a period of priority
registration for Arcadia residents. At the conclusion of the priority registration period, these
programs are open to residents and non-residents alike. This policy is in accordance with the City
of Arcadia’s Administrative Policy Guidelines, Arcadia Resident Program Registration Priority
Policy. (See Section 8)
PRIORITY REGISTRATION FOR ARCADIA RESIDENTS
The City of Arcadia recognizes that its residents live and use city services and facilities and
contribute both directly and indirectly to the tax base of the community in an amount generally
greater than non-residents. While acknowledging that the City is a public entity and its facilities
and services are open to all citizens, the City desires to ensure that its own residents have the
opportunity to participate in those programs and activities in certain departments as authorized
and designated by the City Manager, without being denied participation due to program capacity
being filled by non-residents.
It, therefore, shall be the policy of the City of Arcadia to establish priority for City of Arcadia
residents in the form of a time period at the beginning of program registration, where deemed
appropriate by the City Manager or designee, for the registration of Arcadia residents only. At the
conclusion of this priority period, registration will be then open to residents and non-residents
*(Adopted by City Council action on August 19, 2003)
INCLUSION OF DISABLED INDIVIDUALS
The Library does not discriminate on the basis of disability in the admission, or access to, or
treatment or employment, in its programs or activities. This policy is in accordance with the City
of Arcadia’s Administrative Policy Guidelines, Policy of Inclusion of Disabled Individuals For City
Services. (See Section 8)
In compliance with the Americans with Disabilities Ace of 1990 and the ADA Amendment Act of
2008 (Public Law 110-325) the Library will make reasonable accommodations to ensure equal
access to its facilities, resources, programs, and services. Individuals with disabilities may request
accommodation and are welcome to discuss their access to Library resources with Library staff.
The Library will endeavor to find positive solutions to requests for accommodations that are
reasonable and satisfactory to both the individual and the Library within the provisions of the ADA.
SALE OF MERCHANDISE & OTHER COMMERCIAL ACTIVITY
Sale of merchandise or the display of merchandise for sale on Library property is prohibited with
the following exceptions:
City or Library merchandise may be sold at Library desks and displayed in Library display
cases.
Books or other merchandise may be sold by Library support groups or in conjunction with
Library or City sponsored programs.
The Library Board and the City may enter into a contract with a vendor for specialized,
ongoing services or goods, provided such vendor has met all City and County zoning and
business regulations.
The use of Library property to conduct any kind of commercial, for-profit business is prohibited,
including paid tutoring, except as provided above.
Policy Manual 39
LIBRARY PROGRAMMING POLICY
Arcadia Public Library offers a variety of special events for all ages, including story times,
educational talks, media presentations, workshops, concerts, and specialty performers. Library
programs allow the Library and its staff to further the Library’s established mission and goals,
promote Library services and collections, literacy, and lifelong learning, and to actively engage
with the community.
Program selection is made by Library staff and is intended to meet the educational, informational,
historical, and individual needs and interests of a diverse community. Staff takes into
consideration the potential interest and benefit to Library patrons, the expertise and presentation
skills of the speaker, the available budget, and how the program fits into ongoing and short-term
goals and initiatives. Staff periodically utilizes community profiles and other professional tools to
help prioritize, plan, and evaluate Library programming.
Community members may submit suggestions for programming. Final decisions regarding
program offerings, however, rest with Library staff, and ultimately the Library and Museum
Services Director, who shall have the final authority regarding facility usage and interpretations of
policy decisions.
Program Attendees
All Library programs are free and open to the public. Programs may be targeted and thereby
limited to specific audiences (e.g., children, teens, adults, etc.). The Library reserves the right to
limit program attendance due to space constraints, safety issues, or disruption to Library services
and activities. Registration for some programs may be required. In cases where attendance is
limited a reasonable non-discriminatory mechanism will be used.
Partnerships
The Library may partner with other agencies, individuals, organizations, and businesses to
present programs provided the programs are compatible with the Library’s Mission. Partnership
decisions are made at the sole discretion of Library staff on the basis of mutual need and equitable
benefit between the Library and potential partners. Partnership provisions may entail logistical
support, such as facilities and marketing, as well as content creation and presentation. The exact
PRIORITY REGISTRATION FOR ARCADIA RESIDENTS
The City of Arcadia recognizes that its residents live and use city services and facilities and
contribute both directly and indirectly to the tax base of the community in an amount generally
greater than non-residents. While acknowledging that the City is a public entity and its facilities
and services are open to all citizens, the City desires to ensure that its own residents have the
opportunity to participate in those programs and activities in certain departments as authorized
and designated by the City Manager, without being denied participation due to program capacity
being filled by non-residents.
It, therefore, shall be the policy of the City of Arcadia to establish priority for City of Arcadia
residents in the form of a time period at the beginning of program registration, where deemed
appropriate by the City Manager or designee, for the registration of Arcadia residents only. At the
conclusion of this priority period, registration will be then open to residents and non-residents
*(Adopted by City Council action on August 19, 2003)
INCLUSION OF DISABLED INDIVIDUALS FOR CITY SERVICES
“Reasonable Accommodations” – Steps the City can take to facilitate the participant’s
successful inclusion in City programs, services or activities. They are based on individual needs.
Examples of accommodations we can provide include:
Allowing service animals in programs (e.g., guide dogs).
Changing the rules of games/activities – as long as it does not fundamentally
alter the purpose of the game/activity.
Moving the program/activity from a non-accessible location to an accessible
location (if feasible).
Providing accessible transportation within a program (if available).
Providing qualified sign language interpreters and/or assisted listening devices.
Providing information in large print, magnifiers, readers, or in a recorded format.
Providing additional staff.
The City asks that it be notified of accommodation needs at least two (2) weeks in advance of
the program start date. However, less notice may be appropriate in some circumstances.
Certain accommodations, such as the provision of a program companion, may require two (2) to
four (4) weeks’ notice to accommodate.
This page was amended and information included in Section 6.
Policy Manual 51
SUN MON TUE WED THU FRI SAT
1
Sign-ups
for all October
programs begins.
10 -11 am:
Priority registration
for Arcadia residents.
Proof of residency
required.
11 am onward:
Open registration.
SIGN UP FOR...
IN-N-OUT COVER TO COVER CLUB
READING PROGRAM
Online registration begins on Saturday, October 1, 2022.
See reverse side for more information.
2
Library Closed
3
4
In-Person Program
*Family Storytime
Early Fall Session
All Ages
6:30 pm
* Registration Required
5
In-Person Program
*Toddler Storytime
Early Fall Session
24—47 months
10:30 am
* Registration Required
6
7
8
9
Library Closed
10
11
In-Person Program
*Family Storytime
Early Fall Session
All Ages
6:30 pm
* Registration Required
12
In-Person Program
*Toddler Storytime
Early Fall Session
24—47 months
10:30 am
* Registration Required
13
In Person Program
*Book Buddies
4—8 Years
5:00 pm
* Registration Required
14 15
In Person Program
*Star Wars
Reads Day
K—5th Grades
2:30 pm
* Registration Required
16
Library Closed
17
18
19
20
21
22
23
Library Closed
30
24
31
25
In-Person Program
*Trick or Treat
at the Library
All Ages
6:30 pm
* Registration Required
26
In-Person Program
*Trick or Treat
at the Library
All Ages
6:30 pm
* Registration Required
27
In Person Program
*Book Buddies
4—8 Years
5:00 pm
* Registration Required
28 29
Arcadia Public Library - Jerry Broadwell Children’s Room O C T O B E R 2 0 2 2
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library
staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
FOR EARLY LEARNERS
The Early Fall storytime session, which began in September,
is currently in progress. You must be registered to attend.
FAMILY STORYTIME
Tuesdays, October 4 & 11, 2022 at 6:30 pm
For All Ages
This program provides fun stories and activities for the
whole family. Mask-wearing is not required, but encouraged for
program attendees ages 2 years and older.
Registration is required.
TODDLER STORYTIME
Wednesdays, October 5 & 12, 2022 at 10:30 am
For Ages 24 to 47 Months
Join us for stories and activities just right for toddler
aged children. Mask-wearing is not required, but
encouraged for program attendees ages 2 years and older.
Registration is required.
Late Fall storytime session: November 8 —December 14, 2022
In-person registration for the Late Fall session begins
Saturday, November 5 at the Arcadia Public Library.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
BOOK BUDDIES
Designed especially for children ages 4 to 8 years old.
Listen to fun stories read aloud by the Assisteens®, an
auxiliary of the Assistance League of Arcadia.
Program registration is required.
OCTOBER SESSIONS
Thursday, October 13; 5:00—5:30 pm
Thursday, October 27; 5:00—5:30 pm
Sign-up to participate, beginning Saturday, October 1, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
OCTOBER 2022 Calendar of Events
FOR SCHOOL AGE KIDS
IN-N-OUT COVER TO COVER CLUB READING PROGRAM
Saturday, October 1—Saturday, November 12
For Ages 4—12 Years
Register for the program and read five books to earn a gift card
redeemable for a free In-N-Out hamburger, cheeseburger, or
cheese sandwich. Each child may earn up to three
burger cards throughout the program.
Register online beginning Saturday, October 1
using the Cover to Cover link on the Library’s website at
https://www.ArcadiaCA.gov/library
STAR WARS READS DAY
Saturday, October 15, 2022 at 2:30 pm
For Kindergarten to 5th Grades
Calling all Star Wars fans—from Padawans to Jedi Knights!
October is Star Wars reads month and the Library is celebrating
with a fun event for kids. Join us for galactic activities, challenges,
and a wide variety of Star Wars reads for you to check out.
Costumes are encouraged.
Registration is required and begins Saturday, October 1, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
TRICK OR TREAT AT THE LIBRARY
Saturday, October 25, 2022 at 6:30 pm OR
Wednesday, October 26, 2022 at 6:30 pm
For Ages 2 to 6 Years
Its’ back! Come in costume for some Halloween fun. There will be
stories, activities, a video, and snack. Registration is required.
Sign-up to participate, beginning Saturday, October 1, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
Adult & Teen Services Calendar of Events
September 2022
Mon Tues Wed Thurs Fri Sat
26
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Library
Closed:
Labor Day
Teen Zone
Auditorium
3:30-6 PM
Smart Squad
Teen Central
10 AM– 12 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
The Movies
You Missed
Auditorium
6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
8
3 2 1
7 6 5
12
10
13
9
16
Teen Zone
Auditorium
3:30-6 PM
15 14 17
19 20 21 24 23 22
29 28 30
27
Classical
Kaleidoscope
Concert
Auditorium
7 PM
Sign up for our eNewsletters to
stay informed about
Library events, staff picks, reading
recommendations, and more! Link
available on our homepage.
Photo Release:
All participants in Library programs, events, and classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Teen Zone
Auditorium
3:30-6 PM
Bookish
Auditorium
10 AM
Teen Zone
Auditorium
3:30-6 PM
Adult & Teen Services Calendar of Events
September 2022
Arcadia Public Library
20 West Duarte Road Arcadia, CA. 91006
www.arcadiaca.gov/library
Call:626.821.5569/ Text: 1-833-255-4275
Connect with us on social media!
Bookish:
The Seven Husbands of Evelyn Hugo
by Taylor Jenkins Reid
Tuesday, September 27th
10 AM
Cay Mortenson Auditorium
Join fellow bookish readers for a fun and
interesting discussion of
The Seven Husbands of Evelyn Hugo:
Aging and reclusive Hollywood movie icon
Evelyn Hugo is finally ready to tell the
truth about her glamorous and scandalous
life. But when she chooses unknown mag-
azine reporter Monique Grant for the job,
no one is more astounded than Monique
herself.
Classical Kaleidoscope Concert
Wednesday, September 7th
Doors open at 6:30 PM
Concert begins at 7 PM
Cay Mortenson Auditorium
Friends of the Arcadia Public Library
present a silent auction and free concert
featuring violinist Paul Stein, Associate
Principal Oboist of the LA Philharmonic
Marion Kuszyk, and pianist Stephanie Lan
performing music by Bach, Debussy, and
Thomas Dunhill.
No registration required.
Smart Squad
Every Saturday beginning
September 17th
10 AM- 12 PM
Teen Central
Smart Squad, technology assistance &
device help provided by teen volunteers,
is back Saturdays 10AM-12PM in
Teen Central starting Saturday,
September 17th!
Drop-in, no registration required. Let us
help you have your light-bulb moment!
The Movies You Missed:
The Ramen Shop
September 21st
6 PM
Cay Mortenson Auditorium
A young man who is curious about his
deceased parents' past takes a food
journey to Singapore where he discovers
more than just delicious meals.
Watch the film, bring your dinner, and stay
for some fun facts and film discussion.
No registration required.
Teen Zone
Monday– Thursday
*unless noted otherwise
3:30 PM – 5 PM
Cay Mortenson Auditorium
Do homework, play games, and enjoy a
space just for teens!
A R C A D I A P U B L I C L I B R A R Y
2 0 W . D U A R T E R D ., A R C A D I A , C A 9 1 0 0 6
W W W .A R C A D I A C A .G O V /L I B R A R Y - (6 2 6 ) 8 2 1 -5 5 6 9
M O N D A Y - T H U R S D A Y 1 0 A M - 9 P M
F R I D A Y & S A T U R D A Y 1 0 A M - 6 P M
FEATURED HISTORICAL PHOTO
Les Brown Band
In this July 1979 photograph, the Les Brown Band is performing for the Concert on the Green at the Los
Angeles State and County Arboretum. Joann Greer is the vocalist.
If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room located
at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History Room is shown
by appointment only. Call 626‐821‐5569 for more information on the Library’s collection or 626‐574‐5440 for
more information about the Museum’s collection.
Photograph courtesy of Arcadia Public Library, Arcadia, CA. ID 948 (Aug‐Sep’22)
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, JULY 21, 2022
CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:31 p.m., in the
Conference Room of the Library.
PLEDGE OF ALLEGIANCE – Trustee Alice Wang
ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Alice Wang;
Director of Library & Museum Services Darlene Bradley (Secretary); Library
Services Manager Pat Smith, Acting Library Services Manager Samantha Alba
ABSENT – Trustee Carlton Seaver (Excused), Councilmember Paul Cheng, City Council Liaison
PUBLIC COMMENTS – None
ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON
Chairperson: Trustee Wang nominated Chair Carter for the position of Chairperson. The motion
was seconded by Trustee Renfrew and approved by a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Wang
NOES: None
ABSENT: Trustee Seaver
Chairperson pro tempore: Chair Carter nominated Trustee Renfrew for the position of
Chairperson pro tempore. The motion was seconded by Trustee Wang and approved by a voice
vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Wang
NOES: None
ABSENT: Trustee Seaver
Liaison to the Friends of the Library: Trustee Wang nominated Trustee Renfrew for the position
of Liaison to the Friends of the Library. The motion was seconded by Trustee Liao and approved
by a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Wang
NOES: None
ABSENT: Trustee Seaver
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Trustee Renfrew reported that the Friends of the Library have been busy. The Paint Night
Fundraiser in June was a success: $386 was raised and the Friends might offer it again. One
Bookstore customer bought almost $800 worth of books recently and the Hakka Foundation
donated $1,000. There are two or three new volunteers in the bookstore. The Friends have found
a new company willing to take unsold books for two cents per pound, approximately $18 per
shipment. The new bright and eye-catching sign honoring Doris and Jerry Selmer has been
installed above the entrance to the Book Store. Back-to-school books and materials are featured
this month in the Book Store. The Friends will be sponsoring the Classical Kaleidoscope concert
on September 7, at 7 pm in the Cay Mortenson Auditorium.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley reminded the Board that July begins the new fiscal year,
and there will be no meeting in August. She asked the Board to review the library’s policy manual
and to bring their comments and suggestions to the September meeting. She noted there have
been two changes already: the fee for replacing lost library cards has been reduced from $4 to
$2, and the number of renewals allowed has been increased to two.
Monthly Statistical Report: June 2022: The gate count and number of items circulated have
increased, especially for children’s materials, which is always a goal of the Summer at Your
Library program. The library has also seen a large increase in the number of new library cards.
More books have been withdrawn from the collection in anticipation of the RFID project. There
have been more reference questions tallied, greater attendance at library programs, and more
volunteer hours recorded. Summer at Your Library started in early June, which partly explains the
increased numbers. All programming is currently in person.
Monthly Report Narrative: June 2022: The Board focused on the tagging project.
Financial Report: June 2022: The Director informed the Board that this is the unofficial end of
the fiscal year report. Some figures are high (gasoline and electric costs) but are out of the library’s
control. Building repair and maintenance costs are high as the building gets older. The Board
asked questions about and discussed personnel and PERS-related costs; they also reviewed
each Department’s budget reports. The Director noted that staffing is the library’s biggest
expenditure. Summer at Arcadia Public Library does not have its own line item as it is fully funded
by the Friends, whose support she is very grateful for. She also reviewed budget allocations,
focusing on collection development.
Budget 2022-2023 Update: The proposed budget was passed in June by the City Council without
any changes. The Museum received funding to make the Museum Educator position full time.
Trustee Renfrew asked about the status of the special funding from the State. Ms. Bradley
reported she had applied for funding for a family restroom, but had not heard anything yet.
RFID Update: The Director estimated that it will be two or so months until the project is completed.
This week’s site walk-through with a member of the FE Technology staff focused on the security
gates, cabling, and so on. The security gates, for example, will require special cabling and the
“smart” book drop will require construction work to make it fit into the assigned spot. Unfortunately,
these projects were not included in the project and the library will have to work with Public Works
to schedule them. Acting Library Services Manager Alba explained how the Smart Chute will work
and noted, while staff intervention will still be needed, it will improve customer service, especially
on Saturdays. At this point, Administration is hoping the project will be completed in October.
Staff Reports: Director Bradley reviewed the four staff reports and informed the Board that any
spending over $30,000 must be approved by the City Council, even if the project or item had
already been approved as part of the budget. These Staff Reports covered security services and
eResources for the public.
Staff Update: Children’s Services is now fully staffed. Adult and Teen Services is still waiting for
the new Teen Librarian to clear her background and medical screening. Account Services is down
60 hours of staffing: interviews for aide positions will take place next week. The Library Services
Manager position is waiting for approval from Human Resources and then will be ready to go to
the HR Commission for approval. Acting Library Services Manager Alba described her current
duties, and it was noted that she will be the point person if the Director and the other Library
Services Manager are away. Jamie Belcher is the acting Account Services Supvervisor.
Policy Manual Updates: The Board packet included the updated list of user fees and fines that
will be part of the Policy Manual. Fees and fines are set by the City Council and cannot be
changed. The Board reviewed and discussed the chart. The Board is asked to review the Policy
Manual in advance of the September Board meeting.
Gilb Museum of Arcadia Heritage: The Summer Enrichment Program is in full swing. Museum
staff is contributing craft kits for the Thursday Concerts in the Park. The Curator is back from
vacation and two Getty interns are on board. There will be a preservation workshop in September,
the recent session on photography was very successful. The Carol Libby Memorial Garden
dedication is tentatively scheduled for September 17.
Calendar of Activities for Children’s Services: September 2022: The Summer at Arcadia
Public Library program ends at the end of July; August is a quiet month. September, Director
Bradley noted, is when Children’s Services begins fall programming, including story times and
parent-education nights.
Calendar of Activities for Adult and Teen Services: July 2022: Adult and Teen Services’
Walking Book Club is this Saturday. Bookish meets next week and the book, Secondhand, ties
into the upcoming Fast Fashion event in mid-August.
Flyers/Articles/Posters/Attachments: The Classical Kaleidoscope Concert, being offered for
the first time since March 2020, will be held on September 7. The Community Memory Lab is
drawing a lot of positive attention as staff promotes it at outreach events this summer; it is
scheduled to open later this fall. Smart Squad is returning this fall: teen volunteers will be available
on Saturdays to help customers with their computer issues and personal electronic devices.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of June 16, 2022
Recommended action: Approve
The motion to accept the Minutes of June 16, 2022, as corrected (to add a period and
“The” between “out of town” and “motion...” and to correct the spelling of the Director’s name
under Reports from Library Trustees/Liaisons) was moved by Trustee Wang, seconded by Chair
Carter, and carried on a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, and Wang
NOES: None
ABSENT: Trustee Seaver
ADJOURNMENT
Chair Carter adjourned the meeting at 5:46 p.m. to September 15, 2022, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Miriam Carter, Chair Darlene Bradley, Secretary
Minutes prepared by: Pat Smith