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Home My WebLink AboutAM Minutes: 07/06/2022,MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, July 6, 2022 CALL TO ORDER — Vice Chair Ginny Blitz called the meeting to order at 5:01 in the Museum Education Center. ROLL CALL: Chairperson Pro Tempore Ginny Blitz, Commissioners Billie Tone, Angela Yang - Ayala, Janalee Shimmin, Marilyn Daleo; Director of Library & Museum Services Darlene Bradley; Library Services Manager Pat Smith; Curator Stevy Acevedo; liuseum Education Coordinator Brittani Alberto -Shaikh _2111-Ni'll ELECTION OF OFFICERS AND APPOINTMENT OF LIAISONS Vice Chair Ginny Blitz brought forth the election of officers by asking for any nominations for Chairperson for 2022-2023. Chairperson: Nomination of Commissioner Tone was moved by Commissioner Daleo, seconded by Commissioner Yang -Ayala, and carried on a voice vote. AYES: Commissioners Shimmin, Blitz, Tone, Daleo, Yang -Ayala NOES: None ABSENT: None Chairperson Pro Tempore: Nomination of Commission Daleo was moved by Commissioner Tone, seconded by Commissioner Yang -Ayala, and carried on a voice vote. AYES: Commissioners Shimmin, Blitz, Tone, Daleo, Yang -Ayala NOES: one ABSENT: None Liaison to the Friends of the Museum: Nomination of Commissioner Shimmin was moved by Commissioner Tone, seconded by Commissioner Daleo, and carried on a voice vote. AYES: Commissioners Shimmin, Blitz, Tone, Daleo, Yang -Ayala NOES: one ABSENT: one REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: Commissioner Blitz reported that the Friends of the Museum (FAM) participated in a fundraiser at the VONS Credit Union in El Monte. Commissioner Blitz also attended the Photography Preservation Workshop. Councilmember Verlato reported there was no City Council Meeting on July 5. There is an 8-story, 319-unit complex proposed to be built in Downtown Arcadia on the old Bank of America property. The decision on whether this property will be built will be made at the July 19 council meeting; also on July 19, the proposed charter amendments will be finalized, which will be reflected in the November election. One change will be the language reflecting the change from at -large elections to district elections. There will also be elections in districts 2, 3, and 5. Councilmember Verlato also commented on two lawsuits against the city. The first is for Sho Tay's term limits. The city filed their opposition yesterday, and a hearing will be held on Wednesday July 13, a decision will be made by July 18. The second lawsuit was filed with the Attorney General but has not moved forward yet. This lawsuit seeks to remove Councilmember Danielson and to remove the amended redistricting map. The Attorney General will decide if this lawsuit will move forward. REPORT FROM THE DIRECTOR Director Bradley welcomed the new commissioners. The City budget was passed and the Museum Education Coordinator position hours were increased from 30 hours to 40 hours per week. The Carol Libby Courtyard is still under construction. The Friends of the Arcadia Historical Society have purchased a memorial bench in memory of Carol Libby for the courtyard. Museum staff attended the Downtown Arcadia Patriotic Festival along with Library staff. Library Services Manager Roger Hiles retirement was effective as of July 1. The classification for this position will be updated from the 2003 edition and then the process of filling this vacancy will begin. The Arcadia Public Library is in the middle of its Summer At Your Library program. REPORT FROM THEC To Curator Acevedo updated the Commission on the Museum. The Getty Interns began working on June 14 and will be working 40 hours per week for ten consecutive weeks. Curatorial and Collections Getty Marrow Intern Audrey Strople is currently working on the Museum's framed artwork collection. Intern Rebecca Andersen is currently working on the Floretta K. Lauber Collections, which has 2,888 items. Former intern and current adult volunteer Patrick Michael recently completed the 1984 Summer Olympics Collection. Former intern Tola Livesey completed the City of Arcadia newsletters collection. Adult volunteer Deborah Cordano is helping transcribe historic letters and scrapbooks in the Museum's collection. Intern Michelle Lam is doing an inventory of the Chamber of Commerce Collection. Teen intern Merjan is currently working on the Arcadia High School Band and Music Club Collection and has also been helping Ms. Strople with her oversized artwork project. The Museum received several donations from Commissioners Blitz and Daleo. Stevy Acevedo and Darlene Bradley attended the PTA Honorary Service Luncheon. Ms. Acevedo is also currently working on the City Public Artwork project with Silverlake Conservation. REPORT FROM THE MUSEUM EDUCATION CORDINATOR Museum Education Coordinator Brittani Alberto -Shaikh updated the Commission on the educational kits. The Museum has continued to distribute kits to the public. In May and June, the Museum provided the Cookbooks and Kids Kits, which ended with 256 requests. In May, Ms. Alberto -Shaikh was heavily involved with educational programming at the local elementary and middle school schools. On May 12, she attended all five of Karalee Nakatsuka's social studies classes at First Avenue Middle School, to talk about the Santa Anita Japanese Assembly Center, and on May 18 participated in Camino Grove Community Day. On May 20, the Gilb Museum hosted 16 third graders from Barnhart Elementary School. On May 24, the Museum hosted all five third grade classes (115 students in total) from Holly Avenue Elementary. Ms. Alberto -Shaikh also conducted one Girl Scout program, for My Family Story with Troop 2881. Museum staff attended the Kiwanis Club Annual Book and Bike Safety Fair on June 4, providing information about the Museum. Ms. Alberto -Shaikh has been working closely with Education and Public Program Getty Marrov'N Intern Armando Smith on the direction and implementation of the Summer Enrichment Program. Mr. Smith assisted Ms. Alberto -Shaikh with programming in conjunction with joint programming with the Arcadia Community Center. Both taught on the topic of Tongva Native Americans at the Community Center Summer Fun N' Play programs at Hugo Reid Elementary and Camino Grove Elementary. Ms. Alberto -Shaikh informed the Commission about the volunteer program at the Museum. The Museum currently has 58 volunteers, 43 of which hare teens. The Museum has stopped accepting volunteer applications temporarily because they are currently at capacity. The Gilb Museum has six interns for the duration of the summer, including two Getty Interns. On May 28, Ms. Alberto - Shaikh conducted an in -person Volunteer Orientation for the Museum's team of teen volunteers. The Museum also launched a new Teen Volunteer Leader program, that will be tasked with more responsibilities than the average volunteer. Each Teen Volunteer Leader had to pass a series of tests, give a Museum tour, and sit for a formal interview with Ms. Alberto -Shaikh and Ms. Acevedo. Between May and June, volunteers completed 1,781.85 volunteer service hours. CALENDAR a. Approve the Regular Meeting Minutes of Mav 4, 2022 Recommended action: Approve Chair Tone moved to approve Consent Calendar Item "a", which was seconded by Commissioner Shimmin, and carried on a voice vote. AYES: Commissioners Tone, Yang -Ayala, Blitz, Daleo, Shimmin NOES: None ABSENT: None Adjournment Chair Tone adjourned this meeting at 6:00 p.m. on Wednesday, July 7, 2022 to Wednesday, September 7, 2022 at 5:00 p.m. at the Museum Education Center. 0 $701 = Darlene Bradley, tir-6-c-tor of"�UbraFy- and Museum Services Prepared by: Brittani Alberto -Shaikh, Museum Education Coordinator