HomeMy WebLinkAboutItem 11c - Accept Annual Concrete Repairs Project
DATE: September 20, 2022
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Tiffany Lee, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC.
FOR THE FISCAL YEAR 2021-22 ANNUAL CONCRETE REPAIRS
PROJECT AS COMPLETE
Recommendation: Approve
SUMMARY
On April 5, 2022, the City Council approved a contract with Gentry Brothers, Inc. in the
amount of $105,730 for the Fiscal Year 2021-22 Annual Concrete Repairs Project. The
terms and conditions of this project have been complied with and the work has been
performed to the satisfaction of the Project Manager for a total project cost of $100,164.
This amount reflects the original contract amount of $105,730 minus quantity changes
totaling $5,566, or 5.3% less than the original contract amount.
It is recommended that the City Council accept all work performed by Gentry Brothers,
Inc. for the Fiscal Year 2021-22 Annual Concrete Repairs Project as complete and
authorize the final payment to be made in accordance with the contract documents,
subject to retention of $5,008.20.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance
and repair of approximately 147 miles of roadway within the City. In 1999, as part of the
Pavement Management Program, the condition of all City streets was assessed, and an
Annual Asphalt and Concrete Repair Program was established. The plan is regularly
updated to understand and react to the current state of concrete and asphalt surfaces in
the community. As part of this program, street surfaces that are cracked are slurry
sealed, and concrete curbs, gutters, and pavement areas that have been damaged are
repaired. More specifically, the concrete repairs portion of the program includes
identifying and prioritizing replacement of sidewalks, curbs, and gutters.
Accept Annual Concrete Repairs Project
September 20, 2022
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DISCUSSION
On April 5, 2022, the City Council approved a contract with Gentry Brothers, Inc. for the
Fiscal Year 2021-22 Annual Concrete Repairs Project. The work performed included
repairing concrete curbs, gutters, cross gutters, and pavement areas that were
damaged. The focus of the repairs was to fix safety and drainage issues. During the
course of work, there were some additions and reductions in quantities of various bid
items. This resulted in an overall reduction of the original contract amount. Below is a
breakdown of contract change orders.
CCO Description Amount
1. Deleted (53 SF) – Remove and Replace PCC Sidewalk ($530)
2. Deleted (173 LF) – Remove and Replace PCC Curb and Gutter ($13,840)
3. Deleted (7 SF) – Remove and Replace PCC Driveway Approach ($77)
4. Additional (15 SF) – Remove and Replace PCC Cross
Gutter/Spandrel $225
5. Deleted (536 SF) – Remove and Replace 4-inch thick Asphalt
Concrete Patch (Deep Patch) ($2,144)
6.
CCO#1: Remove existing AC and replace with 2-4” Crushed
Aggregate Base; including labor, equipment, material, and
additional dump fees.
$7,800
7.
CCO#2: Repair water lateral and adjust pullboxes at 120 S. Old
Ranch Road; including labor, equipment, material, and additional
dump fees.
$3,000
Total: ($5,566)
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Manager. Gentry Brothers, Inc.
completed the work as defined in the project plans and specifications in an efficient and
timely manner.
FISCAL IMPACT
The work plan and budget for the Fiscal Year 2021-22 Annual Concrete Repairs Project
was included in the Fiscal Year 2021-22 Capital Improvement Program as part of the
Annual Slurry Seal Program. Funds in the amount of $700,000 were budgeted in that
budget. The project’s total cost is $100,164. This amount reflects the original contract
Accept Annual Concrete Repairs Project
September 20, 2022
Page 3 of 3
amount of $105,730 minus quantity changes totaling $5,566, or 5.3% less than the
original contract amount.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Gentry Brothers,
Inc. for the Fiscal Year 2021-22 Annual Concrete Repairs Project as complete; and
authorize the final payment to be made in accordance with the contract documents,
subject to the retention of $5,008.20.