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HomeMy WebLinkAboutItem 11c - Accept Annual Concrete Repairs Project DATE: September 20, 2022 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Tiffany Lee, P.E., Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR THE FISCAL YEAR 2021-22 ANNUAL CONCRETE REPAIRS PROJECT AS COMPLETE Recommendation: Approve SUMMARY On April 5, 2022, the City Council approved a contract with Gentry Brothers, Inc. in the amount of $105,730 for the Fiscal Year 2021-22 Annual Concrete Repairs Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $100,164. This amount reflects the original contract amount of $105,730 minus quantity changes totaling $5,566, or 5.3% less than the original contract amount. It is recommended that the City Council accept all work performed by Gentry Brothers, Inc. for the Fiscal Year 2021-22 Annual Concrete Repairs Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $5,008.20. BACKGROUND The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of approximately 147 miles of roadway within the City. In 1999, as part of the Pavement Management Program, the condition of all City streets was assessed, and an Annual Asphalt and Concrete Repair Program was established. The plan is regularly updated to understand and react to the current state of concrete and asphalt surfaces in the community. As part of this program, street surfaces that are cracked are slurry sealed, and concrete curbs, gutters, and pavement areas that have been damaged are repaired. More specifically, the concrete repairs portion of the program includes identifying and prioritizing replacement of sidewalks, curbs, and gutters. Accept Annual Concrete Repairs Project September 20, 2022 Page 2 of 3 DISCUSSION On April 5, 2022, the City Council approved a contract with Gentry Brothers, Inc. for the Fiscal Year 2021-22 Annual Concrete Repairs Project. The work performed included repairing concrete curbs, gutters, cross gutters, and pavement areas that were damaged. The focus of the repairs was to fix safety and drainage issues. During the course of work, there were some additions and reductions in quantities of various bid items. This resulted in an overall reduction of the original contract amount. Below is a breakdown of contract change orders. CCO Description Amount 1. Deleted (53 SF) – Remove and Replace PCC Sidewalk ($530) 2. Deleted (173 LF) – Remove and Replace PCC Curb and Gutter ($13,840) 3. Deleted (7 SF) – Remove and Replace PCC Driveway Approach ($77) 4. Additional (15 SF) – Remove and Replace PCC Cross Gutter/Spandrel $225 5. Deleted (536 SF) – Remove and Replace 4-inch thick Asphalt Concrete Patch (Deep Patch) ($2,144) 6. CCO#1: Remove existing AC and replace with 2-4” Crushed Aggregate Base; including labor, equipment, material, and additional dump fees. $7,800 7. CCO#2: Repair water lateral and adjust pullboxes at 120 S. Old Ranch Road; including labor, equipment, material, and additional dump fees. $3,000 Total: ($5,566) The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Gentry Brothers, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner. FISCAL IMPACT The work plan and budget for the Fiscal Year 2021-22 Annual Concrete Repairs Project was included in the Fiscal Year 2021-22 Capital Improvement Program as part of the Annual Slurry Seal Program. Funds in the amount of $700,000 were budgeted in that budget. The project’s total cost is $100,164. This amount reflects the original contract Accept Annual Concrete Repairs Project September 20, 2022 Page 3 of 3 amount of $105,730 minus quantity changes totaling $5,566, or 5.3% less than the original contract amount. RECOMMENDATION It is recommended that the City Council accept all work performed by Gentry Brothers, Inc. for the Fiscal Year 2021-22 Annual Concrete Repairs Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $5,008.20.