HomeMy WebLinkAboutItem 11d - Accept Traffic Signals Fiber Optics Network Extensions
DATE: September 20, 2022
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Ryan Huey, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY ECONOLITE SYSTEMS FOR
THE TRAFFIC SIGNALS FIBER OPTICS NETWORK EXTENSIONS
PROJECT IN THE AMOUNT OF $62,654.90.
Recommendation: Approve
SUMMARY
On December 7, 2021, the City Council awarded a contract to Econolite Systems in the
amount of $60,905.07 for the Traffic Signals Fiber Optics Network Extensions Project,
with a 10% contingency. There was one (1) change order for the purchase of additional
materials to complete the project, totaling $1,749.83, or 3% of the original contract
amount.
The terms and conditions of this project have been complied with, and the required work
has been performed to the City’s satisfaction, for a final cost of $62,654.90. It is
recommended that the City Council accept the project as complete and authorize the final
payment in accordance with the approved contract.
BACKGROUND
The City of Arcadia continues to expand its traffic system network, utilizing the Intelligent
Transportation Systems (“ITS”) Master Plan that was created in 2004. With various traffic
improvements completed throughout the years, fiber optic cable has become an integral
component of the City’s traffic system network. The installation of fiber optic cable has
allowed the City to immediately obtain traffic signal data and work efficiently to address
known traffic signal issues. Through remote data communication, the City continues to
ensure proper traffic signal operation, thus limiting extensive traffic delays and traffic
congestion.
Traffic Signals Fiber Optics Network Extensions Project
September 20, 2022
Page 2 of 3
In this phase of improvements, two large segments of fiber optic cable were installed.
One along Baldwin Avenue from Las Tunas Drive to Camino Real Avenue, and the other
along First Avenue from Santa Clara Street to Colorado Boulevard. This is the first of
several fiber optic network extension projects that look to expand infrastructure
throughout the City.
The project was advertised for bids in October 2021, and bids were opened on November
18, 2021, with Econolite Systems as the qualifying low bidder. A contract in the amount
of $60,905.07, plus a 10% contingency, was awarded by the City Council on December
7, 2021.
DISCUSSION
Due to longer lead times for material purchases and deliveries, construction began in
June 2022 and was completed in July 2022. There was one (1) change order for the
purchase of additional materials.
The scope of work remained simple and had a minor impact on surrounding areas
because of the existing underground conduit that had been installed in previous projects.
Fiber optic cable was pulled through the existing conduit, connecting to new traffic signal
equipment in existing traffic signal cabinets at each of the intersections. During
construction, it became apparent that additional fiber optic cable was needed to complete
the work.
As a result of the additional materials, the final amount is a net increase of $1,749.83, or
3% of the original contract amount. A summary of the construction contract, with the
change order, is as follows:
Original Contract: $60,905.07
Change Order #1 (quantity adjustment) $1,749.83
Final Total Contract: $62,654.90
FISCAL IMPACT
The Traffic Signals Fiber Optics Network Extensions project was budgeted in the FY
2020/21 and FY 2021/22 Capital Improvement Program. The total budget appropriation
was $400,000 in Transportation Impact Funds. The initial contract price was $60,905.07
plus a 10% contingency. One change order was approved for the additional quantities at
an increase of $1,749.83. The total cost of the construction, including the change order,
is $62,654.90. There are sufficient funds in the project budget to cover the construction
contract. Remaining funds in this Program will be used for the Santa Anita Avenue
Corridor Phase 2 Traffic Signal Improvements project, currently under construction. Any
remaining balance will be budgeted for a project planned in 2023.
Traffic Signals Fiber Optics Network Extensions Project
September 20, 2022
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council accept all work performed by Econolite Systems
for the Traffic Signals Fiber Optics Network Extensions project as complete; and authorize
the final payment to be made in accordance with the contract documents.