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Home My WebLink AboutRP Minutes: 08/10/2022RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, August 10, 2022 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Chu called the meeting to order at 6:00pm. PLEDGE OF ALLEGIANCE — Commissioner Vanni ROLL CALL OF COMMISSIONERS PRESENT: Chu, Cheung, Yu, Vanni EXCUSED: Swinney A motion was made by Vice -Chairperson Cheung, seconded by Commissioner Vanni, and unanimously carried on roll call vote to excuse Commissioner Swinney. ELECTION OF OFFICIALS Commissioner Yu made a motion to nominate Commissioner Cheung as Chairperson, seconded by Commissioner Vanni. Commissioner Cheung accepted the nomination and the motion carried unanimously. Commissioner Chu made a motion to nominate Commissioner Yu as Vice - Chairperson, seconded by Commissioner Vanni. Commissioner Yu accepted the nomination and the motion carried unanimously. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Chu reported he has been driving through the city and observing the community enjoying the parks. Commissioner Chu reported the Lojeski Baseball Fields at Eisenhower Park are beautiful and stated a great job has been done maintaining the fields. Vice -Chairperson Yu reported she has been speaking with neighbors who have said they are enjoying the parks, even in the heat. Commissioner Vanni reported he is a Board Member for the Foothill Unity Center, a non-profit outreach program for low-income families and the homeless, serving the San Gabriel Valley. Commissioner Vanni reported the Foothill Unity Center will be holding a Gala in September at Santa Anita Park. Chairperson Cheung inquired about excessive heat generated by the artificial turf on the Civic Center Athletic Field. Director of Recreation and Community Services (DRCS) Sara Somogyi explained the surface contains a rubber, cork mix that helps keep the heat down. REPORT FROM CITY COUNCIL MEMBER LIAISON No Report 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of April 13, 2022. It was moved by Commissioner Vanni, seconded by Chairperson Cheung, and unanimously carried on roll call vote to approve consent calendar 2a. b. Approve the Regular Meeting Minutes of May 11, 2022. It was moved by Commissioner Vanni, seconded by Chairperson Cheung, and unanimously carried on roll call vote to approve consent calendar 2b. c. Approve the Regular Meeting Minutes of June 8, 2022. It was moved by Commissioner Vanni, seconded by Chairperson Cheung, and unanimously carried on roll call vote to approve consent calendar 2c. 3. REGULAR ITEMS a. Report of Public Works Services Department Project Update DRCS Sara Somogyi reported Public Works has been fixing a water main break in the northern residential area of Arcadia. b. Report of Director of Recreation and Community Services DRCS Somogyi reported the City of Arcadia received the Land and Water Conservation Grant Fund. The grant is a $2.2 million match grant, meaning the City will pay for the project and be reimbursed once the work is complete. DRCS Somogyi reported there are a few formalities and processes that need to be met before construction can begin. Monthly Reports DRCS Somogyi reported the Fall Peacock Buzz Brochure has gone digital for this season as the cost of printing has raised astronomically due to a paper shortage. DRCS Somogyi reported the senior gift shop is open and the Fall Craft Fair will be taking place in October. DRCS Somogyi reported the billiard room had 347 participants, the senior nutrition program averaged 66 lunches per day, and senior classes had 1,792 participants throughout the month of July. DRCS Somogyi reported Mahjong is growing in popularity with 92 participants this past month. DRCS Somogyi reported the Monday Senior Dance was scheduled one time in July due to the Fourth of July holiday with 79 in attendance. DRCS Somogyi reported Coffee with the Mayor had 55 people in attendance. Mayor Beck discussed the upcoming council agenda and answered questions. DRCS Somogyi reported the annual Patriotic Picnic was attended by 110 seniors enjoying a patriotic themed lunch, games, and prizes. DRCS Somogyi reported on several recreation programs and activities that took place in July, beginning with Adult Basketball which had 805 players participating. DCRS Somogyi reported Concerts and Movies in the Park have been popular this summer with approximately 3,641 people enjoying the programs. The Summer Fun `N Play program had 1,424 children participate with 361 children attending the Sports Camp in the month. DRCS Somogyi reported 62 scouts attended virtual merit badge classes, and over 4,500 individuals participated in youth and adult classes. DRCS Somogyi reported the Community Center is starting weekend rentals again and there was one group with 250 in attendance for the month of July. Financial Statements DRCS Somogyi reported the Department financial percentages for the fiscal year 2021/2022 are at an ideal standing with a current revenue percentage of 115% and an overall expenditure percentage at 93.2% for the fiscal year. DRCS Somogyi reported there are a few items still coming in, but this is a good representation of how the overall fiscal year should end. DRCS Somogyi reported there is still little to no change in the Park and Recreation Facilities Fund. DRCS Somogyi clarified the purpose of the fund is for the expansion and extension of parks and recreational facilities in the community. ADJOURNMENT Chairperson Cheung adjourned the meeting at 6:45pm to September 14, 2022, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia Va erie Cheung Chairperson By: Y Sara Somogyi Secretary