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HomeMy WebLinkAboutItem 10b - Purchase of Lenco Armored Rescue VehicleDATE: October 4, 2022 TO: Honorable Mayor and City Council FROM: Roy Nakamura, Chief of Police By: Amber Abeyta, Management Analyst SUBJECT: RESOLUTION NO. 7459 AMENDING THE FISCAL YEAR 2022-23 GENERAL FUND BUDGET AND AUTHORIZING A BUDGET APPROPRIATION FOR THE PURCHASE OF A RESCUE VEHICLE IN THE AMOUNT OF $400,000, OFFSET BY A REDUCTION IN THE GENERAL FUND RESERVE; AND APPROVING A PURCHASE OF A LENCO ARMORED RESCUE VEHICLE THROUGH THE GOVERNOR’S OFFICE OF EMERGENCY SERVICES’ CALIFORNIA 1122 PROGRAM IN AN AMOUNT NOT TO EXCEED $400,000 Recommendation: Adopt and Approve SUMMARY The Police Department desires to purchase an Armored Rescue Vehicle to be better able to respond to major emergencies, preserve life, and enhance the safety of citizens and Officers. On September 6, 2022, the City Council conducted a study session to discuss the proposal and recommended that the Police Department research the cost to purchase an Armored Rescue Vehicle. It has been determined that an Armored Rescue Vehicle from Lenco Armored Vehicles best meets the City’s required specifications and can be purchased through the Governor’s Office of Emergency Services’ (“Cal OES”) California 1122 Program providing a significant cost savings. Therefore, it is recommended that the City Council adopt Resolution No. 7459 amending the Fiscal Year 2022-23 General Fund Budget and authorizing a budget appropriation for the purchase of a rescue vehicle in the amount of $400,000, offset by a reduction in the General Fund Reserve; and approving the purchase of a Lenco Armored Rescue Vehicle through the Governor’s Office of Emergency Services’ California 1122 Program in an amount not to exceed $400,000. BACKGROUND Currently, the Police Department does not own an Armored Rescue Vehicle (“ARV”). There is one regional ARV, which is housed at the Monrovia Police Department. In Armored Rescue Vehicle October 4, 2022 Page 2 of 5 addition, there are several surrounding cities which house their own ARV. These allied agencies allow for the Arcadia Police Department to conduct trainings and serve search warrants with an ARV as well as to rely on them for emergencies, critical incidents, and potential threats within City limits. However, reliance on borrowing this lifesaving vehicle during a critical incident jeopardizes the safety of citizens and first responders. When timing is a matter of life or death, it is vitally important for Arcadia to own an ARV and have it available immediately. Gun violence is increasing nationwide and the City of Arcadia is not immune to the potential of this type of incident occurring. This was made abundantly clear when the Department experienced an active shooter incident outside a local residence on August 10, 2022, when Police Officers responded to a call for service. The active shooter incident resulted in an Officer and civilian being struck by gunfire. An ARV was desperately needed at the time of the active shooting incident to ensure the rescue and survival of the wounded Officer, the injured civilian, the additional Officers pinned down by gunfire, residents in surrounding homes, and the additional responding Officers on the rescue team. Since the Department does not own an ARV, two ARVs were requested from neighboring agencies: the El Monte Police Department and the Monrovia Police Department. One ARV aided in the rescue of the injured Officer and other Officers involved in the incident. During this rescue mission, the suspect continued to fire rounds at the rescue team and the pinned down Officers. This rescue operation was only possible because of the ARV deployment. The other ARV played a vital role in safely extracting the injured civilian, who had been struck in the eye with bullet fragments while inside their home (located across the street from where the incident occurred) during the incident. The injured civilian’s family members and several residences surrounding the suspect’s location were evacuated with the safety and security provided by the ARV. It should be noted that on the day of the critical incident, it was possible to wait for an ARV to safely remove the injured Officer and the other Officers being pinned down by active gunfire. However, if the situation were just slightly different, waiting would not have been possible. Since the Department does not own an ARV, a hurried rescue would have involved the use of a patrol unit, which provides little to no ballistic protection. Such a rescue would have endangered multiple Officers and the potential survival of the wounded Officer at the scene. The critical incident on August 10, 2022, revealed that having an ARV ready to deploy from Arcadia’s Police Department’s facility will increase each Officer’s capabilities during a critical incident. An ARV owned by the City will decrease the reliance on mutual aid in these types of situations and minimize response times. Time is extremely important when responding to critical incidents. In addition, having the ability to get Officers and medically trained personnel to wounded citizens and Officers as quickly as possible will save lives. Armored Rescue Vehicle October 4, 2022 Page 3 of 5 DISCUSSION The Police Department would like to purchase the ARV through the California 1122 Public Safety Procurement Program (“1122 Program”), which is led by Cal OES. This program provides the authority for State and local government entities to purchase equipment from specific Federal sources, resulting in significant cost savings estimated to be 50-85%. The 1122 Program establishes sources for non-IT commodities that have been competitively assessed, negotiated, or bid by the Federal General Services Administration (“GSA”). The advantage of utilizing the 1122 Program is it provides the City access to the Federal Government’s large purchasing power, which generally means bigger discounts than otherwise would be available to the City. Therefore, for the foregoing reasons, it is recommended that the City purchase the ARV utilizing the 1122 Program. The requirements for an agency to participate in the 1122 Program include certification in one or all three of its activity categories: Counter Drug, Emergency Response, and Homeland Security. The Police Department applied for participation in the 1122 Program and was approved with certification in all three areas on August 26, 2014, and renewed the certification on August 30, 2022. The 1122 Program will satisfy the City’s purchasing requirements and expedites the process. The Police Department has inquired with Lenco Armored Vehicles (“Lenco”), an approved 1122 Program vendor with over 41 years of experience, for an ARV that will meet all the City’s needs. In addition, Lenco is authorized through the GSA schedule to represent and quote an ARV. The Lenco ARV G3 is the ARV that best meets the City’s needs and will provide the protection to our citizens and Officers. This ARV is a four- wheeled vehicle used to enhance and sustain the safety of individuals and emergency responders when answering the call to active shooter incidents or hazardous situations. The highlights of the Lenco ARV G3 are that it is ballistic rated at the highest level (NIJIV), which is capable of withstanding multiple .50 caliber rounds to the body and glass. Additionally, Lenco is the only manufacturer that offers level IIIA Kevlar-based ballistic skip round shields that are cable of being hung from the vehicle running boards to the ground, end to end. The skip round shields provides ballistic protection to police officers and injured citizens from gunfire and skip rounds directed at and under the vehicle. In addition, the Lenco ARV G3 is built using the Ford F550 chassis and only requires a Class C driver’s license to operate. Any personnel trained in the operations of the ARV can drive this vehicle without a need for additional licenses or endorsements. Furthermore, the ARV G3 is extremely durable with extended longevity. For example, the FSET Regional ARV, which is housed at the Monrovia Police Department, is a year 2000 model and currently remains in service. Typically, the manufacturing and delivery time of an ARV G3 is estimated at 12 to 14 months. However, Lenco provided the Department with a demonstration ARV G3 for police personnel to explore. The ARV G3 is currently housed in the Arcadia Police Department’s secured parking lot. The ARV G3 is ready for immediate purchase for approximately $341,288 due to a few additional features it was built with. The sales tax Armored Rescue Vehicle October 4, 2022 Page 4 of 5 for the purchase of the vehicle is $34,982.02, bringing the total purchase price to $376,270.02. The immediate availability of this vehicle eliminates the cost of the shipping fee and the extended wait time caused by the current economic situation. Furthermore, it provides the Department with immediate accessibility to the ARV. An ARV would provide safety, resources, and security to Arcadia’s citizens, allied agencies, and Officers. The ARV will serve as a force multiplier and resource to enhance the capabilities of Officers response to a critical incident. This purchase is also made in compliance with City Ordinance No. 2387, Military Equipment Use Policy adopted pursuant to Assembly Bill 481. The ARV will be added to the Military Equipment Use Policy inventory list, which is published on the City’s website. FISCAL IMPACT The one-time expenditure of approximately $400,000 was not budgeted as part of the General Fund budget for Fiscal Year 2022-23; therefore, a budget appropriation from the General Fund Reserve balance in the amount of $400,000 is requested for the purchase of the ARV. While the actual purchase price totals $376,270.02, some additional funding will be required to affix City logos and other after-market equipment to outfit it for the City’s needs. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act (“CEQA”); and adopt Resolution No. 7459 amending the Fiscal Year 2022-23 General Fund Budget and authorizing a budget appropriation for the purchase of a rescue vehicle in the amount of $400,000, offset by a reduction in the General Fund Reserve; and approving a purchase of a Lenco Armored Rescue Vehicle through the Governor’s Office of Emergency Services’ California 1122 Program in an amount not to exceed $400,000. Attachment: Resolution No. 7459 Lenco ARV Quote Customer Code:ARLCA Quotation Date: Lenco Tax ID#:04-2719777 Repeat Customer:Yes No Bill To Ship To 250 W. Huntington Dr. Item:Product #Qty 1 BearCat G3 4-Wheel Off-Road Upgrade Pkg w/Run-Flats BC3WOFFRD 1 Diesel Engine, 6.7L Turbo BCDLEN 1 Electric Power Mirrors BCMIR 1 Intercom System; Inside to Outside BCINT 1 Radio Prep Package, (1) Max (2)BCINSRA 2 Radio Prep Package--Driver Side Rear Wall Only, Max (1)BCINSRA-RW 1 (1) 7" Vertical GunPort Upgrade BCGP7 8 Rear A/C - Heating System: High Capacity Upgrade BCHACUP 1 Roof Mounted Remote Control Spot Light - LED BCSLLED 2 4-Door Configuration BC4DR 1 Armored Oil Pan Guard BCAOPG 1 Hydraulic Front Mounted Receiver with Ram Post and Plate BCHYDRAM 1 AC-DC Power Inverter w/Auto Eject BCINV2000 1 360 Camera System BC360DEG 1 Fender Intersection Lights BCFIL 1 High Intensity Driving Lights in Front Bumper BCHIDL 1 Take Down Light (Bumper Mounted) BCTDL 1 VSP Style Low Profile & Scene Lighting Pkg BCVSPL 1 Ballistic Skip Round Shield BCBSRS 2 Break and Rake BCBAR 1 Bedrock Paint BCPJ 1 Police Cupola w/ Glass & Barn Doors BCPCUPOLA 1 Draco Prep Package BCDRACOPREP 1 1 Customer Pick-Up Tax Total Order Inspection & Acceptance 1,200.00$ 34,958.00$ 8,859.00$ 1,508.00$ 2,871.00$ 1,004.00$ 502.00$ 1,216.00$ 7,182.00$ 2,808.00$ 7,858.00$ 1,936.00$ 12,479.00$ 6,387.00$ 4,422.00$ 12+ Months ARO (Est.) Options: LED Lights: Red & Blue At Lenco's Facility in Pittsfield, MA 100558Paint Color: Lusterless Urban Green Lenco BearCat 200,704.00$ 200,704.00$ Unit Price Extension Arcadia Police Department Arcadia, CA 91007 Customer Pick-Up 10 Betnr Industrial Drive – Pittsfield, MA 01201 PH (413) 443-7359 – FAX (413) 445-7865 Quotation: Ship Via Customer Pick-Up 22879A 9/22/2022 Thank You Jim Massery Please Sign and Return Jim Massery BC55003 Inhouse Contact Jim Massery Shipping Terms FOB: Pittsfield, MA Payment Terms Payment Upon Pick-Up Estimated Completion Authorized Signature: _____________________________________________ Authorized Signature: -$ 341,288.00$ Acceptance of this quotation or entering into a purchase agreement with Lenco, the purchaser agrees to Lenco's full Terms and Conditions of Sale, available upon request. This quote will be valid for 90 days. WARNING: Information Subject to Export Control Laws The written approval of the Directorate of US Defense Trade Controls and Lenco Industries, Inc. must be obtained before reselling, transferring, transshipping or disposing of a defense article to any end user, end use or destination other than as stated on this Lenco quote or the shipper's export declaration in cases where an exemption is claimed under this subchapter ITAR 123.9(A). Merge with SO 22106, WO 4018: Stock Number 6480: Vehicle is currently with Arcadia PD (8/26/22). Arcadia tax (10.25%) of $34,982.02 is NOT paid by Lenco. -$ BearCat (Configuration Subtotal)341,288.00$ 341,288.00$ ACCEPTANCE OF PROPOSAL – Notes: Subtotal 341,288.00$ 2,986.00$ 1,340.00$ 1,853.00$ 4,068.00$ 3,872.00$ 3,058.00$ 26,321.00$ 1,896.00$ 34,958.00$ 8,859.00$ 1,508.00$ 2,871.00$ 502.00$ 502.00$ 152.00$ 7,182.00$ 1,404.00$ 1,936.00$ 1,200.00$ 3,058.00$ 26,321.00$ 1,896.00$ 7,858.00$ 1,936.00$ 12,479.00$ 6,387.00$ 4,422.00$ 2,986.00$ 1,340.00$ 1,853.00$ 4,068.00$ Page 1 of 1