HomeMy WebLinkAboutItem 10f - Upfit Fire Command Vehicle Resolution No. 7465 for Supplemental Budget Appropriation
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October 4, 2022
Page 1 of 4
DATE:October 4, 2022
TO:Honorable Mayor and City Council
FROM:Barry R. Spriggs, Fire Chief
By: Chen Suen, Deputy Fire Chief
Tom Devlin, Battalion Chief
SUBJECT: RESOLUTION NO. 7465 AMENDING THE FISCAL YEAR 2022-23
EQUIPMENT REPLACEMENT PROGRAM BUDGET AUTHORIZING A
SUPPLEMENTAL BUDGET APPROPRIATION FOR THE UPFITTING OF
ONE 2022 CHEVROLET SILVERADO FOUR-WHEEL DRIVE PICKUP
TRUCK IN THE AMOUNT OF $92,000, OFFSET BY A REDUCTION IN
THE EQUIPMENT REPLACEMENT RESERVE FUND; AND APPROVING
A PURCHASE ORDER WITH 911VEHICLE.COM., INC. FOR THE
UPFITTING OF ONE 2022 CHEVROLET SILVERADO FOUR-WHEEL
DRIVE PICKUP TRUCK IN THE AMOUNT OF $142,300
Recommendation: Adopt and Approve
SUMMARY
On July 15, 2021, Battalion 705 (Asset No. 80247), a 2009 Chevrolet Suburban command
fire vehicle, experienced an engine bay fire, causing major irreversible damage that
necessitated the replacement of the vehicle. Even though a good portion of the expenses
were reimbursed under the City’s insurance policy, a balance of $92,000 is required to
complete the upfitting of the new fire command vehicle.
It is recommended that the City Council adopt Resolution No. 7465 amending the Fiscal
Year 2022-23 Equipment Replacement Program Budget authorizing a supplemental
budget appropriation for the upfitting of one 2022 Chevrolet Silverado four-wheel drive pickup
truck in the amount of $92,000, offset by a reduction in the Equipment Replacement Reserve
Fund; and approving a Purchase Order with 911Vehicle.com., Inc. for the upfitting of one 2022
Chevrolet Silverado four-wheel drive pickup truck in the amount of $142,300.
BACKGROUND
Fire command vehicles are utilized as a mobile command post and are the hub of
emergency operations designed to support field units and personnel working under the
incident command system. Resources available for use at a fire command vehicle may
include accountability systems for firefighters and first responders and organizational
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Resolution No. 7465 for Supplemental Budget Appropriation
and PO with 911Vehicle.com
October 4, 2022
Page 2 of 4
tools providing incident commanders with a mechanism to facilitate multiple resources
from multi-jurisdictional agencies and complex communication systems.
On July 15, 2021, Battalion 705 (Asset No. 80247), a 2009 Chevrolet Suburban command
fire vehicle, experienced an engine bay fire, causing major irreversible damage, resulting
in a total vehicle loss. This vehicle was heavily upfitted with radio communication
equipment, firefighting equipment such as self-contained breathing apparatus,
emergency lights, and sirens. The Fire Department is currently operating without a
backup/reserve incident commence vehicle. It is imperative that a replacement vehicle
be obtained to ensure that battalion chiefs are adequately equipped to manage and
control crews during emergencies.
Through a claim filed with the City’s insurance provider, a payout was authorized and
provided to the City in the total amount of $111,462.42 for the replacement, purchase,
and acquisition of a new vehicle chassis and the upfitting and installation of a command
conversion package. The payout was placed back into the Equipment Replacement
Reserve Fund.
At the September 21, 2021, City Council meeting, Resolution No. 7388 was adopted to
authorize the purchase of one new 2022 Chevrolet Silverado four-wheel drive pickup in
the amount of $59,324.62 from 72 Hour LLC dba National Auto Fleet Group by using
Sourcewell, a national cooperative purchasing program. This purchase enabled the City
to streamline the process of procuring this vehicle and receive the best price possible.
Additionally, at the time of this adoption, City Council also approved a total supplemental
budget appropriation for both the purchase and upfitting of the vehicle in the amount of
$111,462.42. With the purchase of the vehicle, a remaining balance of $52,137.80 was
left to upfit the vehicle with components required to convert the truck into a fire command
vehicle.
The new 2022 Chevrolet Silverado four-wheel drive pick-up truck and is ready to be
upfitted with the required Fire Department radios and code 3 capabilities for rapid
response to emergency situations, emergency lights, and firefighting equipment to be fully
converted as an incident command vehicle.
DISCUSSION
The California Government Code authorizes public agencies to participate in cooperative
purchasing agreements such as those established by Sourcewell while remaining within
the City’s adopted rules and procedures for purchasing. By utilizing a cooperative
purchasing program, the City is able to streamline the procurement process and purchase
vehicles and equipment at a lower cost than traditional competitive bidding. Cooperative
purchasing agreements also leverage economies of scale to enable vendors to provide
goods at reduced costs. Sourcewell awarded a contract to 72 Hour LLC dba National
Auto Fleet Group, with 911Vehicle.com as one of their authorized upfitting vendors, for
Resolution No. 7465 for Supplemental Budget Appropriation
and PO with 911Vehicle.com
October 4, 2022
Page 3 of 4
services related to manufacturing and installing the required upfitting equipment for fire
incident command vehicles.
As an authorized upfitting vendor of National Auto Fleet Group (also a Sourcewell
vendor), the bid specifications from 911Vehicles.com has been reviewed by the Fire
Department and it has been determined that they meet the City’s procurement
requirements and the Fire Department’s fire vehicle standards. A copy of the pricing
agreement between Sourcewell, National Auto Fleet Group, and 911Vehicle.com., Inc. is
attached (Contract No. 091521-NAF).
Even with the competitive pricing provided by the cooperative purchasing agreement with
Sourcewell, the complete cost for the upfitting of the fire command vehicle by
911Vehicles.com., Inc. is $142,300.00, far exceeding the $52,137.80 remaining from the
insurance payout. As such, an additional appropriation of $90,162.20 is necessary to
finalize the upfitting of the new fire command vehicle. See table below for cost
breakdown:
Resolution No. 7388 – Approving Vehicle Purchase
Insurance Claim Payout $111,462.42
Vehicle Replacement Cost (replaced 2009
Chevrolet Suburban)
- 59,324.62
Remaining Funds to Upfit Vehicle $ 52,137.80
Proposed Resolution No. 7465 – Upfitting Vehicle
Upfitting New Vehicle Cost (2022 Chevrolet
Silverado)
142,300.00
Available Funds -52,137.80
Additional Funds Required to Upfit Vehicle $90,162.20
The $111,462 in funds approved at the September 2022 City Council to replace the
damaged Battalion Chief command vehicle was the maximum insurance claim payout
from the insurance company, and not the full cost to replace it. Over time, the City had
added specialized equipment and the latest equipment is more expensive than the items
placed on the original vehicle. Therefore, additional funds are required to cover the entire
cost of getting the new vehicle ready for service. Going forward, the City will increase its
insurance coverages to better account for units with highly specialized equipment such
as this one. Since it is vital that an operational command vehicle be placed back into the
Fire Department’s emergency operations’ fleet with all its necessary accessories and
related service components, the additional $92,000 (rounded) in funding is requested.
Resolution No. 7465 for Supplemental Budget Appropriation
and PO with 911Vehicle.com
October 4, 2022
Page 4 of 4
Upon the completion of the upfitting, the Fire Department will take delivery of a state-of-
the-art fire command vehicle that will match many of the fire departments in the local area.
Currently, the following Cities in the region utilize a fire command vehicle built by
911Vehicles.com utilizing similar specifications to those the City will be utilizing: Long
Beach, Monrovia, Los Angeles, Anaheim, and Burbank.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”) under Section 15061(b)(3) of the CEQA Guidelines, and it can be
seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
The cost for the upfitting of one 2022 Chevrolet Silverado four-wheel drive pickup truck is
$142,300. Funds in the amount of $52,137.80 are available from the City’s insurance
claim pay out from the fire damaged vehicle of the 2009 Chevrolet Suburban incident
command vehicle in July 2021. To be converted and used within the same capacity, an
additional appropriation of $92,000 from the Equipment Reserve Fund is needed to
complete the upfitting of the newly-purchased 2022 Chevrolet Silverado four-wheel drive
pick-up truck that replaced the 2009 command vehicle.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 7465 amending the Fiscal
Year 2022-23 Equipment Replacement Program Budget authorizing a supplemental
budget appropriation for the upfitting of one 2022 Chevrolet Silverado four-wheel drive
pickup truck in the amount of $92,000, offset by a reduction in the Equipment
Replacement Reserve Fund; and approving a Purchase Order with 911Vehicle.com., Inc.
for the upfitting of one 2022 Chevrolet Silverado four-wheel drive pickup truck in the
amount of $142,300.
Attachments: Resolution No. 7465 – 911Vehicles.com., Inc.
911Vehicle.com., Inc. Sourcewell Pricing Contract
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